EIU Department of Music

Student Information & Forms

Advising/Registration/Course Sequences

• All students must meet with their academic advisor at least once per semester prior to registration.
• Please print out a copy of the Music Programming Sheet (Course Selection Form) and complete your list of courses prior to your advising meeting.
• To find your advisor, click here.
• Each student should follow the course sequence that corresponds to their catalog year. Course Sequences are linked in the chart below.

Course Sequences for 2012-2013
Course Sequences for 2013-2014

Accompanist Information

Please observe the following Accompanist Request instructions and deadlines. All scores may be turned in to the Music Office or directly to Dr. Cayres.

• Degree Recitals
  • Fall Semester: Piano scores, schedule, and repertoire list due no later than noon on September 4, 2020.
  • Spring Semester: Piano scores due no later than noon on Monday, January 25, 2021.
• General Recitals
  • Students requesting accompaniment for a General Recital should submit their piano scores at least three weeks before the recital.
• Advanced Study & Voice Jury Accompaniment
  • Fall Semester: Students requesting accompaniment for an Advanced Study Jury or Voice Jury should submit their scores no later than 4:30pm on Friday, November 16, 2020.
  • Spring Semester: Students requesting accompaniment for an Advanced Study Jury or Voice Jury should submit their scores no later than 4:30pm on Friday, April 9, 2021.

Degree Recital Scheduling

If you are planning on presenting a recital during the upcoming semester, make sure you register for a recital on PAWS. In order to reserve a recital date, complete the Recital Request Form and submit to the Music Office by noon of the appropriate date listed below.  Recitals will be scheduled according to student seniority. All required degree recitals will be scheduled before any non-degree recital. A copy of the available recital dates and times will be posted outside the music office. As upperclass recitals are scheduled, the list of available dates and times will be updated. Please check the posted schedule before you turn in your form to ensure that your requested dates are still available.

• Recital Request Form for Fall 2021  (Online submission form - coming soon)

• Recital Scheduling for the Fall 2020 semester will begin in April following the schedule below :       
  • Required Graduate Recitals and Senior Recitals:       October 2, 2020
  • Required Junior Recitals:                                            October 9, 2020
  • Required Sophomore Recital                                      October 16, 2020
  • Non-Degree Recitals                                                   October 23, 2020

Degree Recital Jury and Program Procedures

No fewer than two weeks prior to the recital, a recital jury must be performed. The piano technician must receive notification of time and place for the recital jury so that the piano to be used can be properly prepared. A committee of three faculty members, which must include the applied teacher, will hear the recital jury. Students must perform all recital material. The approval of the committee is required for a public performance to take place. The approval of the committee and the public performance are necessary for the requirement to be fulfilled. Program notes are also required for all degree recitals. These notes are submitted to and printed by the students’ applied teacher. During the recital jury, committee members provide written comments, assign letter grades and authorize the performance of the recital. Those who perform degree recitals after midterm may be exempt from Juries.

If permission for public performance is given, complete program content must be submitted to the Performance Area Coordinator, by the student’s applied teacher, within 24 hours following the jury. Electronic submission is required. Program notes must be submitted to the studio teacher and filed with the music department office. 

The recital program document should include:

• Names of all performers, including accompanists, and students’ instruments or voice parts
• Date/Time/Location of Recital
• Title of all works to be performed, including the titles of movements, where applicable
• Names and dates of composers
• Minimal formatting

Department Events

The Music Department's Events Calendar is now maintained online in the Concerts and Events Menu.

Division and General Recitals for 2020-2021

Due to space limitations and the challenges involved with public performance General Recitals will not be scheduled during the fall 2020 semester.  Studio guest speakers, Division recitals, or division-level events may be scheduled on Fridays at 2:00; please watch for communication from your applied instructor regarding this issue.

The following information will be updated when General and Division recitals resume;

For students requesting a General Recital, please note that the deadline to submit piano scores is three weeks prior to the recital. Scores may be submitted to the music office or directly to Dr. Cayres.

• General/Division Recital Schedule for Fall 2020 (cancelled)
• General/Division Recital Schedule for Spring 2021 (TBD)
• Fall 2020 - General Division Recital Request (cancelled)
• Fall 2020 - Instrumental Division Recital Request
• Fall 2020 - Voice Division Recital Request (and Masterclass requests)

ESO Concerto Auditions: Tuesday, Nov. 10, 2020

• Concerto Audition Regulations
• Concerto Auditions Application: Deadline:  September 11, 2020 by noon.
• If you would like to request an accompanist, piano scores are due to the Music Office by noon on Friday, Sept.11, 2020.
• The following resources will help you research the publisher of your selection:
  • EIU Orchestra Library
  • If the orchestral score is not owned by the university, the following vendor links will help you research the instrumentation and rental price:
    • Luck’s Music Catalogue online; Kalmus; Volkwein’s Music; J. W. Pepper

• In the event that a live concerto competition is not possible, students will submit a video recording with accompaniment for consideration by outside adjudicators. The accompaniment can be pre-recorded and then combined with the student’s performance with sound editing assistance provided by Kevin Di Bella or Conor Baltz. The winner(s) will have the opportunity to perform with the orchestra in the Spring 2021 semester.  If that is not possible, an alternative prize will be decided at a later date.

General Information for Music Students

• Undergraduate Handbook 2015-16

Grievances

Students who feel they have legitimate grievances concerning policies or persons connected with the Department of Music should follow the steps listed below. If the grievance lies in the area of a grade appeal, please consult the EIU Grade Appeal website.

• Schedule an appointment with the faculty member and talk with him or her directly about the issue.
• If the issue remains unresolved, bring your complaint to the department chair.
• If not satisfied with the outcome at the departmental level, you may address your complaint with the Associate Dean of the College of Arts and Humanities.

Health and Safety for Music Students

• Protect your Hearing Every Day
• Protect your Neuromusculoskeletal Health (NMH) Info Sheet
• Protect your NMH and Vocal Health
• Protect your Vocal Health
• Campus Safety @ EIU
• Alert EIU - emergency text message notification

The Department of Communication Disorders and Sciences (CDS) can schedule a fitting for custom-made musician ear plugs for a fee of $52 each.  You could choose one or two.  To schedule an appointment, please contact Dr. Heidi Ramrattan, the audiologist in CDS, to schedule an appointment.

Honors Recital Auditions - Spring 2021

Honors Recital Auditions will be held on Monday, March 8, 2021 beginning at 6:00 pm in the DFAC Recital Hall. Audition winners will be featured on the Honors Recital that will be held on Sunday April 11, 2021 at 6:00 pm. Please download the following document for further information and the entry form. Entries are due to the music office no later than Noon, Friday, February 7, 2021.

• Honors Recital Audition Regulations and Entry Form - Spring 2021

Independent Study

All students interested in completing an Independent Study project should complete this online form no later than the first three days of the semester.  Please discuss your Independent Study proposal with your faculty sponsor prior to completing the form.

• Music Independent Study Request Proposal
  

Locker Check-Out Procedure

• Find a locker without a lock on it that will fit your instrument(s) appropriately.
• Put a lock on it. The lock must be a combination lock, not a keyed lock.
• Complete this online form.

If you put a lock on a locker and do not fill out the online form, the lock will be cut and your belongings will be confiscated. The first locker inventory sweep will begin on Monday morning of the second week of classes.

Instrument Check-Out Procedure

• Pick up the Instrument Rental forms outside of the Band Office (DFAC 0352) and fill them out.
• See Haley Fryer in the Band Office during her office hours to finalize the paperwork.
• Pay the Instrumental Fee as needed--see below.
• For more information see:
  • Prof. David G. Boggs, Assistant Director of Bands
  • Haley Fryer, Band and Inventory GA 

Note: School owned instruments must be in their assigned lockers (not a personal locker) immediately following juries in the spring semester so a full inventory sweep may be completed.

Instrument Rental

The Department of Music has a limited number of wind and brass instruments available for rental to students interested in participating in music ensembles. The non-refundable fee for rental of the instrument will be as follows:

• $225 per year for Music Majors renting their primary instrument.
• $60 per semester for Music Minors renting their primary instrument and for Music Majors renting a secondary instrument.
• $40 per semester for Non-Music Majors or Non-Music Minors, and for all Athletic Bands.

The rental fees are designed to cover the cost of routine maintenance and repairs due to wear-and-tear on the instrument. If an instrument is damaged due to negligence or carelessness on the part of the renter, the renter will be responsible for covering the repair cost. Please contact Dr. Alicia Neal for additional information.

Payment for instrumental rental will occur online using the EIU Cash Net system.  The payment link will be made available on August 1st and will be open until October 1^st of each academic year.  Payment must be received prior to October 1^st.   If not received, the student will no longer be permitted to use the instrument.  Payment by check or cash is also available.  Please contact Dr. Neal for additional information.  

Portfolio Assessment

All students will submit a portfolio of their work at EIU during their final semester in residence on the EIU campus. Click here for additional information.

Teacher Licensure Students

• College of Education: Teacher Education Links