EIU Office of the Registrar

Location of Most Commonly Kept Student Records

Detailed list of student records maintained by the University, including the location and custodian of each: 

ACADEMIC, including permanent record, grade changes, and removal of incomplete forms, high school transcripts, transcripts and evaluations from other post-secondary educational institutions, academic waivers, letters of academic dismissal and letters of reinstatement.

---Registrar -- 1220 Old Main   

ADVISEMENT, including grade reports and test scores for students assigned to Academic Advising.

----Academic Advising (only students assigned to Academic Advising)  Director, Academic Advising, 2100 Ninth Street Hall, Individual Advisors 

ALUMNI, including information submitted with application for graduation.

----Director, Alumni Services, Brainard House 

ATTENDANCE RECORDS AND ABSENCE REPORTS

----Individual instructors and department heads 

BURSAR (Cashiering and Student Accounts), billing, payment and refund information, loans

----Bursar, 1131-1139 Old Main

CAMPS AND CONFERENCES

---Director, Housing, University Union 

CAREER SERVICES, including credentials, student teaching evaluations, employer references, and College and University recommendations.

----Director, Career Services, 1301 Human Services Building 

DISCIPLINARY AND BEHAVIORAL RECORDS

----Director, Student Standards, University Union           

EVALUATIVE ITEMS AND REPORTS RELATING TO STUDENT'S PROGRESS TOWARD GRADUATION 

OFFICE OF APPROPRIATE DEAN 

----College of Health and Human Services, 1030 Klehm 

----Lumpkin College of Business and Applied Sciences, 4800 Lumpkin Hall 

----College of Education, 1420 Buzzard Hall 

----College of Liberal Arts and Sciences, 2210 Doudna Fine Arts Center 

----Graduate School, 1201 Blair Hall 

EXTENDED LEARNING, including registration materials for short courses, workshops, non-credit courses, academic conferences, and off-campus courses.

----Dean, College of Education, 1420 Buzzard Hall

OFFICE OF APPROPRIATE DIRECTOR OR COORDINATOR 

FINANCIAL AID, including loans, financial aid, and scholarships 

----Director, Financial Aid, East Wing, Student Services Building 

INTERNATIONAL STUDENTS

----International Student Advisor, 1176 Blair Hall     

FRATERNITY AND SORORITY MEMBERSHIP

----Director, Greek Life, 316 University Union 

GRADUATE ASSISTANTS

----Dean, Graduate School, 1201 Blair Hall  

GRANTS-IN-AID OFFICER

----Grants-In-Aid Officer – Financial Aid, 4119 Student Services Building 

PETITIONS FOR REINSTATEMENT

----Assistant Vice President for Academic Affairs, 1010 Old Main 

REGISTRATION, including schedules, schedule changes and late withdrawal forms.

----Registrar, 1220 Old Main 

SCHOLARSHIP DATA (EIU Foundation)

----Executive Officer, EIU Foundation, Neal Welcome Center

STUDENT HEALTH INSURANCE

-----Director, Health Service, Human Services Building 

STUDENT HOUSING, including application material, billing, and assignment information.

----Director, Housing, University Union

VETERANS, including Veterans Administration educational records and educational items relating to use of benefits.

----Director, Financial Aid, Student Services Building 

Amy J. Lynch, Registrar