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EIU Media Relations

University Newsletter  —  News from Old Main

  • VPSA Candidates Begin Remote Interviews Starting April 9; Link in Description

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    The Vice President of Student Affairs search committee announces they will begin conducting remote interviews Thursday, April 9 with the first of four candidates for the position of Vice President of Student Affairs.

    All interviews at this stage will be conducted remotely. EIU's IT team will set up and manage a series of closed and open remote sessions. Closed sessions will be by invitation only. The two open sessions (one for staff and faculty and the other for students) will be live-streamed and open to the broader community through a link and EIU authentication. The link to the open sessions, as well as our candidates CVs and itineraries can be found here: https://www.eiu.edu/search_vpsa/. You’ll also find the evaluation forms there, which can be fill out after you’ve attended an open session.

    Following the interviews, the search committee will submit a report to the President and he will invite two candidates to campus in late spring for a few closed, face-to-face meetings, and then he will select a candidate for the position.

    The search committee has worked very hard to “bring” these candidates to campus, and we hope that you will be able to attend a session and provide feedback for this critical position at our institution.

    Thank you for your understanding as we navigate these new waters together.

  • Exiting EIU

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    ALL employees who are terminating from the university for any reason must follow the established exiting procedure. The procedure requires everyone to complete a Clearance Sheet before leaving campus.  Faculty and administrative employees must provide a resignation/retirement letter to their Chair/Director and copy the appropriate VP and HR.  A Clearance Sheet will be emailed to the employee for completion. Civil Service employees need to contact the HR Employment Office with their last day of work. They must sign an official separation notice before receiving the Exit Checklist. If you have any questions about the exiting procedure, please email Carol Galey.

  • EIU Writing Center Now Online

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    The EIU Writing Center has moved online for the duration of the Spring 2020 semester. Tutors are available during the following hours:                 

            Monday-Thursday: 9am-3pm and 6pm-9pm

            Friday: 9am-1pm

    Appointments may be made through the Writing Center website.

    You may also visit our Facebook page and click the "Book Now" button, or email the Writing Center directly at writingcenter@eiu.edu.

  • ONLINE ART SHOW -- 2020 Undergraduate All Student Show Open Through April 12

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    Open to EIU undergraduates that have taken courses in the past year in the Department of Art and Design, this competitive exhibition features a diverse array of media: Painting, printmaking, drawing, sculpture, graphic design, digital art, computer animation, metals, and ceramics.  Each year, a panel of area-college and university Art faculty and art professionals selects the participants.

    The exhibition will be available for online viewing from March 21-April 12, in the Main Galleries. The exhibit is free and open to the public: https://allstudentshow.tarbleartscenter.org/AllStudentShow/.

  • Notice to Human Subjects Researchers

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    ******Notice to Human Subjects Researchers******

     

    Eastern Illinois University’s IRB is monitoring the COVID-19 pandemic and at this time, deems person-to-person contact between researchers and their participants to be an unnecessary risk to human subjects. Therefore, effective immediately all in-person interactions with human subjects must be suspended.

     Research activities that involve no face-to-face interactions with subjects may continue. Modifications to research given an ‘exempt’ determination by the IRB do not need to be reported unless they change the exempt determination.

     EIU’s IRB will continue to review and approve protocol submissions.

     For further information please contact the Compliance Coordinator at (217) 581-8576 or Jay Bickford, IRB chair at (217) 581-7881.

     

    Institutional Review Board

    c/o Office of Research and Sponsored Programs

    Telephone: 217-581-8576

    Email: eiuirb@eiu.edu

     

  • Student Insurance Summer 2020 Waiver

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    Student Insurance Waiver – Summer 2020

    Student Insurance provides the student worldwide protection, 24 hours a day. The Plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health and substance abuse issues. The Student Insurance plan also covers prescriptions at the Health Service Pharmacy on campus.

    Unlike an HMO or PPO, the Plan does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel. When you have other insurance, the Plan coordinates with the primary carrier. Student Insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of-network penalties. The Student Insurance Plan complements the family health plan. Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    The Summer 2020 Student Insurance fee will be automatically assessed to students enrolled in 9 or more on-campus hours; Graduate Assistants under contract to the University; and International Students who are enrolled in a minimum of 3 on-campus hours. Students with other insurance coverage may request a waiver of the Student Insurance fee if their other coverage is a PPACA (Patient Protection and Affordable Care Act) compliant plan.  Students will be required to complete a Waiver Form and provide a copy of their insurance card. The Waiver Form is available in the Student Insurance Office and on the Student Insurance website at: https://www.eiu.edu/studentinsurance/Summer%202020%20Waiver%20Form.pdf.

    May 27, 2020 is the last date these forms will be accepted for Summer 2020 term. For more information, call (217) 581-5290.

  • Student Insurance for Summer 2020 Part-Time, Online and Off-campus students

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    Student Insurance for Part-Time, Online and Off-campus students

    Student Insurance provides the student worldwide protection 24 hours a day.  The Plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health and substance abuse issues. The Student Insurance Plan also reduces copays for prescription medications at the Health Service Pharmacy. 

    Unlike an HMO or PPO, the Plan does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel. 

    Student Insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of network penalties.  The Student Insurance Plan complements the family health plan.  Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    Summer 2020 students, who are registered for 5 or more hours, may purchase Student Insurance for the semester by submitting the Part-Time Enrollment Form to the Student Insurance Office prior to May 27, 2020.  The forms can be downloaded from the Student Insurance website at: https://www.eiu.edu/studentinsurance/Summer%202020%20Enrollment%20Form.pdf

    The cost is $87.45.

    For more information visit the Student Insurance website at: https://www.eiu.edu/studentinsurance/ or call the office at 217-581-5290.

  • Student Insurance Summer 2020 Extension of Coverage

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    Do you need Student Insurance coverage for Summer?

    Student Insurance is available for the Summer 2020 term. The coverage effective dates are 5/18/20-8/17/20. The cost for the coverage is $87.45.

    Spring Term students covered under the Plan, who desire Summer coverage and do not intend to enroll for a minimum of 9 on-campus hours in the Summer Term, may obtain coverage by submitting the Summer 2020 Extension of Coverage Form prior to 5/17/20.

    Students who enroll for 5 or more hours for the Summer Term may obtain coverage by submitting the Summer 2020 Part Time Enrollment Form prior to 5/27/20. Coverage is effective upon receipt of the enrollment form.

    Student Insurance provides the student worldwide protection 24 hours a day.  The Plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health and substance abuse issues. The Student Insurance Plan also reduces copays for prescription medications at the Health Service Pharmacy. 

    Unlike an HMO or PPO, the Plan does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel. 

    Student Insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of-network penalties.  The Student Insurance Plan complements the family health plan.  Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    For more information visit the Student Insurance website or call the office at 217-581-5290. 

  • Construction on Lincoln Avenue Set to Start March 16

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    It was announced March 13 that the Illinois Department of Transportation will begin construction on Lincoln Avenue (Illinois 16) between Douglas Street and Harrison Avenue in Charleston March 16.

    The work involves pavement resurfacing and patching as well as improvements to ADA access and traffic lights, and will require daily lane closures with at least one lane open at all times. Access to businesses within the work zone will be maintained during the project, which is expected to be functionally complete by Nov. 1.

    Motorists can expect delays and should allow extra time for trips through this area. To avoid the work area, when feasible, use of alternate routes should be considered. Drivers are urged to pay close attention to changed conditions and signs in the work zones, obey the posted speed limits, refrain from using mobile devices and be alert for workers and equipment.

    For IDOT District 7 updates on Twitter, follow them at http://twitter.com/IDOTDistrict7.

  • EIU EMPLOYEE 2020 SUMMER HOURS UPDATE

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    For several years, Eastern Illinois University has used a 4.5-day summer workweek for many areas on campus to promote energy efficiency and save approximately $500,000 in utility costs. For this summer, the administration again asks employees, whose work assignments allow, to compress their normal five-day workweek into a 4.5-day workweek. Campus-wide summer office hours will be in effect from Monday, May 11, through Friday, August 14, excluding the holiday weeks of Tuesday, May 26, through Friday, May 29, and Monday, June 29, through Thursday, July 2. When summer office hours are in effect, all offices must be open Monday through Thursday between 8 a.m. to noon and 1 to 4:30 p.m. and on Friday from 8 a.m. until noon. Due to ongoing operational needs, offices including, but not limited to, the President's Office, University Police, Booth Library and the Renewable Energy Center, will keep regular business hours and remain open on Friday afternoons. Holidays will be observed on Monday, May 25, for Memorial Day and Friday, July 3, for Independence Day. For the holiday weeks of May 26-May 29 and June 29-July 2, all offices must be open for regular business hours from 8 a.m. to noon and from 1 to 4:30 p.m. Classes scheduled to meet on Friday afternoons will be relocated to buildings where the air conditioning will remain on. Employees are to work with supervisors to ensure that a 37.5-hour workweek is accomplished. Each office is to change voice mail, signs and other public communication to reflect its summer hours. Regular business hours will resume on Monday, Aug. 17. Questions may be directed to the Human Resources office.

  • 2020 Alumni Award Nominations Extended to April 30

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    Nomination deadlines for the EIU Alumni Association's 2020 Alumni Awards have been extended to April 30. Awards are presented in four categories, including Distinguished Alumna/us, Distinguished Educator, Louis V. Hencken Alumni Service, and Outstanding Young Alumna/us. More information, as well as a link to the nomination form, can be found on the Alumni Services website. For more information or for questions, please contact the Alumni Services office at (217) 581-6616.  

  • PROCUREMENT YEAR-END DEADLINES

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    PROCUREMENT YEAR END DEADLINES

    As a continued strategy to recover from the budget impasse, ensure all purchases are coordinated with your supervisor.

    FY20 Non-essential purchases will not be approved.

    FY21 requisitions may be entered by changing your transaction and delivery dates to July 1, 2020. All FY20 requisitions must be received in the office of Procurement, Disbursements and Contract Services (PDCS) by the deadlines listed below. Procurement cannot guarantee that requisitions submitted after the deadlines will be paid from FY20 funds.

    All FY21 requisitions that are to be in place by July 1, 2020, need to adhere to the same deadlines below, or as requested by the buyer. Do not wait for FY21 budgets to be loaded.

    Purchasing Deadlines:

    • Purchases exceeding the Board of Trustees approval limit:
      $250,000 for any purchase – March 7, 2020
    • Purchases, including equipment, exceeding the Small Purchase Threshold:
      $100,000 for any purchase – April 17, 2020
    • Purchases, including equipment, less than the Small Purchase Threshold
      $100,000 for -- May 15, 2020

    Please notify Procurement if you have a purchase or are planning a purchase that cannot meet these deadlines.

    Other Deadlines:

    • Office Depot Deadline: Final day to order through Office Depot for FY20 is NOON, June 29, 2020
    • P-Card Deadlines:
      --  Equipment- Equipment ordered on P-Card needs to be ordered no later than June 12, 2020 and ensure a delivery and transaction date of June 30, 2020, or earlier, on PaymentNet for purchases to come from FY20 funds.
    • All other transactions:
      --  Transactions need a transaction date of June 30, 2020, or earlier, on PaymentNet for P-Card purchases from FY20 funds. All FY20 transactions must be reviewed and approved on PaymentNet no later than June 30, 2020.
    • Invoices already received on campus for FY20 purchases:
      --  Any invoices that have been submitted to campus for FY20 purchases should be submitted to PDCS no later than NOON, Wednesday, June 24, 2020, to allow for payment prior to June 30, 2020.

    Final Payments: All final FY20 request for payments, invoices, and travel vouchers must be received in the Department of Procurement, Disbursements and Contract Services no later than NOON, July 10, 2020.

  • Dependent Eligibility Verification Audit

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    Please be advised that CMS will administer the Dependent Eligibility Verification Audit, also known as DEVA, beginning January through September 2020. DEVA authenticates records of proof that all the lives supported through state tax dollars for health insurance benefits are in fact, eligible memberships. 

    The DEVA audit will be divided into three phases addressing three groups: Retired Medicare Advantage Prescription Drug (MAPD) members, employees, and retired members over the course of a year. Anyone failing to recertify will have coverage terminated.

    • Phase 1: Retirees not covered by Medicare (Jan. 27 — Mar. 20; Failure-to-recertify terminations effective 4/1/20)
    • Phase 2: Employees (Mar. 3 — Apr. 25; Failure-to-recertify terminations effective 5/1/20)
    • Phase 3: Retirees covered by a Medicare Advantage plan (Jul. 28—Sept. 24; Failure-to-recertify terminations effective 10/1/20)
  • 2019-20 Internal Governing Policies Notification for Faculty

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    The Office of Academic Affairs is required to notify faculty that the Internal Governing Policies may be found at the following website:
    http://castle.eiu.edu/auditing/igplisting.php.

    This fulfills the notification requirement for academic year 2019-20.

Related Pages

Contact Information

Media Relations
Josh Reinhart, Public Information Coordinator

2142 Old Main
Eastern Illinois University
600 Lincoln Ave.
Charleston, IL 61920
217-581-7400
Fax: 217-581-8444
jdreinhart@eiu.edu


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