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EIU Media Relations

University Newsletter  —  News from Old Main




    With additional snow anticipated in the upcoming days, EIU and the City of Charleston wish to send a campus- and community-wide reminder that during and up to 12 hours after snowfall accumulation in excess of two inches (2") in Charleston, parking in or along certain stretches of roadway is prohibited until city officials have determined that snow removal efforts have been completed.

    Please be aware that vehicles parked in or along the following stretches of roadway during the city’s snow removal efforts are subject to towing at the owner’s expense when snow accumulation in excess of two inches (2") occurs:




    Grant Avenue

    University Drive  

    4th Street  

    Harrison Avenue  

    Division Street  

    18th Street  

    Jackson Avenue  

    Division Street  

    18th Street  

    Monroe Avenue  

    Division Street  

    18th Street  

    6th Street  

    Railroad Avenue  

    Lincoln Avenue  

    7th Street  

    Railroad Avenue  

    Lincoln Avenue  

    10th Street  

    Monroe Avenue  

    Lincoln Avenue  

    11th Street  

    Monroe Avenue  

    Lincoln Avenue  

    For more information, visit EIU and the City of Charleston thank you for your ongoing cooperation.

  • Students can enter Awards for Excellence competition; deadline March 22


    Eastern Illinois University students who have used Booth Library resources to enhance their research are encouraged to enter the library’s Awards for Excellence in Student Research and Creativity program.

    The program is open to all Eastern Illinois University students. If campus finances allow, cash prizes of up to $300 will be awarded, in addition to certificates of recognition.

    The student entry may be a written work, art piece, exhibit, musical work, documentary, performance or other format.

    The 2019 guidelines and entry form can be found here. All entries must be submitted electronically. For more information, call (217) 581-6061.

    The deadline to enter is noon on Friday, March 22. Recipients will be selected by April 5, and the winners will be honored during a reception on April 17. Works submitted for competition must have been completed within the last 12 months.

  • Upcoming Events at Tarble Arts Center


    Join us at the Tarble Arts Center for a public Lecture by Sue de Beer at 5:30 p.m. Thursday, January 24.

    Sue de Beer is well known for her film and immersive sculptural environments, which both hold and transport viewers within and outside the frame of the artist’s lens. In Come Wind, Come Weather, de Beer has allowed the Tarble to present two of her films in concert: The Blue Lenses (2015) and The White Wolf (2018) to create a visually saturated viewing experience that harnesses the nostalgic character of place and the human desire —or even the basic instinct —to connect. This installation will take viewers on an exploration of the real and unreal, often blurring the curious boundary between specimen or the observer. De Beer’s environments become extensions of the film, as she asks viewers to not only see, but also be a part of the unfolding mysteries she creates within both works. Set in Abu Dhabi, The Blue Lenses is a two-channel film that follows a two-bit hustler and explores a young Arabic woman’s observations of his actions. Drawn from Daphne du Maurier’s short story, similarly titled, de Beer’s The Blue Lenses presents the Middle East as a protagonist where, based off the evidence presented by the artist, the viewers must decide what to believe. In de Beer's The White Wolf the artist reframes the classic tale of the werewolf as a way to present both themes of physical and psychological transformation. Juxtaposed together, both works are explorations of individual and collective memory, fact and fiction, truth, and subversion. As the spring’s signature exhibition, several programs will explore the themes presented in Come Wind, Come Weather.

    The exhibition will run from January 26 through May 19.

  • Tarble Reads Event - Blue Lenses January 31


    The Tarble Reads series will present Blue Lenses by Daphne du Maurier in the in the Tarble Atrium at 5 p.m., January 31.

    Needing surgery to fix her vision, the blind Marda West receives a complicated procedure. While at the hospital recuperating, as well as when she is released, she is plagued by feelings of dislocation. This thriller explores Marda’s re-entry into the world and the repercussions of her surgery on her and the people who surround her. Join us for a discussion of du Maurier’s work and how it connects to the film work by Sue de Beer, whose title references this intriguing short story.

    This event is free and open to the public.

  • Campus Advising Network Brown Bag Lunch January 23


    All academic advisors are invited to join The Campus Advising Network for a brown bag professional development opportunity from noon to 1 p.m. Wednesday, January 23 from. Todd Baughman will be providing some valuable information about the ROTC program and answering all our questions on things like the 104R, course sequencing, scholarships, etc.  

    Please bring a lunch with you and join us in the Effingham Room of the MLK Union! Cookies will be available for dessert!

  • Library exhibit celebrates space exploration


    EIU's Booth Library will commemorate the 50th anniversary of the moon landing, as well as examine current and future space exploration, in a new exhibit, “On the Shoulders of Giants: The Moon and Beyond.” The exhibit will be on display from January 17 through May 31, 2019.

    “On the Shoulders of Giants” will include a look at several of the Apollo missions, with a focus on Apollo 11, the lunar landing of July 20, 1969; EIU alumni connections to the space program; biographies of specific astronauts; space exploration today and in the future; female contributions to space exploration; and more.

    An opening program to kick off the exhibit is planned at 5:30 p.m. Thursday, January 24 in the library’s West Reading Room. The event will feature the debut of the documentary “To the Moon and Back: An Oral History of the Lunar Landing.” The one-hour film features several local residents sharing their memories of the moon landing 50 years ago.

    The film is the result of a collaboration between Booth Library, WEIU-TV and the EIU History Department. WEIU-TV will air the film at 8 p.m. Tuesday, February 5.

    The exhibit and the opening program are free and open to the public. Additional programs related to the exhibit are being planned. For more information, visit the exhibit web site at, or follow Booth Library on Facebook or Twitter.

    Schools and other groups who would like to tour the exhibit are encouraged to contact Andy Cougill,, or call (217) 581-7548 to schedule a visit.

  • *Revised Internal Governing Policies Updates


    The following internal governing policies were recently revised with the approval of the President.  Please take time to review these changes.

    Thank you.



    The Illinois Department of Central Management Services has announced an increase in the mileage reimbursement rate for the use of personal vehicles while traveling on official government business. Effective January 1, 2019, the rate will increase from $.545 per mile to $.58 per mile.  The university's Travel Voucher will reflect the new rate on February 1, 2019. For questions, please contact Rachel Ballinger at (217) 581-7746.

  • Deadline to Register is January 28 for EIU's February 1 EIUnity Conference


    EIUnity would like to extend an invitation to attend the university's 11th Annual EIUnity Diversity Conference Friday, February 1, 2019, in the Martin Luther King Jr. University Union. This year's theme is “Help Us Make A3 (Acceptance, Awareness & Access) the Norm” -- a concept designed to raise diversity awareness and advocacy across EIU’s campus. Event coordinators urge faculty and staff to attend this year's conference and hope that employees also can encourage students in their class, student leaders, and office colleagues as well. This informative event is free for the EIU Community! Faculty members who would like to bring class/program participants during a particular time slot also are encouraged to do so, but are reminded to register for the session(s) they would like to attend. Those wanting to attend the luncheon must register for the entire day or either the morning sessions or afternoon sessions.

    Event coordinators are excited to announce that this year's conference will feature some awesome topics and presenters, including offering Safe Zone Core Training (registration for this is required as well). The full itinerary is available at Please review the session topics, then click registration on the bottom of the page. Deadline for registration is 4:30 p.m. Monday, January 28.



    In accordance with the 2018-22 EIU-UPI Unit A agreement, Summer Research and Creative Activity Awards are available this year. The awards are for research and creative activity projects conducted between the end of the spring semester and August 31, 2019 by tenured/tenure track faculty in bargaining Unit A. Approximately 20 awards of $4,000 each in the form of personal services payments will be granted. Faculty who wish to apply for funding should apply online ( or hand-deliver their proposal to the Office of Research and Sponsored Programs, 1102 Blair Hall, no later than noon on Wednesday, February 6, 2019.  Researchers who have previously received a CFR grant and/or Summer Research and Creative Activity Award should make sure all progress/final reports are on file in the Office of Research and Sponsored Programs. To obtain a copy of the application materials, please visit our website ( If you have any questions, please contact Mary Mattingly ( or at (217) 581-2711
  • Library Tours Available Through January 24


    Eastern students, faculty and staff members are encouraged to take a tour of Booth Library to find out what the library has to offer.

    Twenty-minute tours will be offered regularly during the first three weeks of the semester. There’s no need to sign up -- just come to the Research Help desk on the north end of the library to join in any of the tours Monday through Thursday. Tours will be offered at 11 a.m. and 3 p.m. through Jan. 24. The library will be closed on Jan. 21 in observance of the Martin Luther King Jr. holiday.

    Tours are also offered by appointment. Contact a research help librarian at (217) 581-6072 to schedule your tour.

  • Nominations for 2018 Outstanding Philanthropist


    The Eastern Illinois University Foundation is currently accepting nominations for the 2018 Burnham & Nancy Neal Outstanding Philanthropist Award. The award is bestowed upon individuals and organizations who have demonstrated dedication and commitment to the academic and cultural well-being of Eastern Illinois University by providing sustaining financial support through lifetime contributions, and pledges or planned gifts as well as service to the University and the community.

    Criteria for Award: The award is bestowed upon individuals, corporations or foundations who have fulfilled all of the of the following criteria:

         1. Have provided sustaining financial support through lifetime contributions
         2. Have provided support in the form of pledges or planned gifts as of December 31, 2018 and
         3. Have demonstrated service to the University and the community.

    Deadline for submissions is January 31, 2019. Nominations can be submitted by visiting the Foundation’s website at or by mail to:

        EIU Foundation
        Attn: Nancy Murray
        860 W. Lincoln Ave.
        Charleston, IL 61920

  • Annual Prudential Long-Term Disability Rate Increase Updates


    The annual Prudential Long-Term Disability calculations have been completed and updated in Banner. Employees may notice a change in their payroll deduction. Premium increases became effective 12/1/18.

    BW1 deductions (check payable 1/4/19) will have retro included for the 1st and 2nd halves of December as BW1 is paying for the 1st half of January. Regular deductions will be in effect for BW2, payable 1/18/19.

    Those employees paid on a monthly basis will see retro premiums included on MN2, payable 1/31/19 with regular deduction taking effect MN3 (2/28/19).

    Please contact the Benefits Office at with any questions or concerns.

  • Mixed Doubles Bowling League


    New for Spring 2019...a mixed doubles bowling league! It will feature four-person teams with games taking place 5:30 to 7:30 p.m. on Thursday nights from February 7 to March 7. Light snacks will be served on the last night. Fees are only $8 per bowler per week and there must be at least one male and one female on each team. The league is open to faculty/staff/students/family and friends. Sign up at EIU Lanes or, for more information, call (217) 581-7457.

  • 403(B) and 457(B) Contribution Limits to Increase for 2019


    Employees under the age of 50 can contribute a maximum of $19,000 for the year. Employees over age 50 can contribute a maximum of $25,000 for the year.

    The required Universal availability notice for 2018 is now available on the Benefits website as well as mentioned elsewhere in the University Newsletter.

  • 403(B) Universal Availability Notice


    Retirement & Investment Plans

    403(b) Universal Availability Notice 2019

    Eastern Illinois University (the "University") sponsors the Supplemental 403(b) Retirement Plan (the "Plan"). Eligible employees of the University can voluntarily elect to defer a portion of their compensation to the Plan to supplement their retirement savings.

    The Plan is a supplement to the State Universities Retirement System (SURS) pension. Participation in the Plan does not reduce any University benefits based on full salary, such as SURS, life insurance, disability, or survivor benefits.


    Generally, all common law employees of the University who receive compensation reportable on a Form W-2 are eligible to participate in the Plan, so long as the employee elects to contribute at least $200 each year. The only employees not eligible to participate in the Plan are non-resident aliens with no U.S. source income.


    Pre-tax Contributions - Both Federal and State income taxes are deferred on the contributions and any earnings thereon until distributed from the Plan. Distributions are taxed as ordinary income for Federal tax purposes. However, distributions are not taxed by the State of Illinois if distributions are made (i) in accordance with Plan provisions, (ii) on or after the participant has attained full retirement age, and (iii) while the participant is a legal resident of the State of Illinois.

    Post-tax (Roth) Contributions - Federal and State income taxes are withheld from Roth contributions at the time that they are contributed to the Plan. However, contributions and any earnings thereon are not subject to Federal and State income taxes upon distribution if a five-year period has passed since Roth contributions were first made to the Plan and the distribution is a "qualified distribution". A qualified distribution is a distribution (i) made on or after the date on which the participant attains age 59 ½, (ii) made to a beneficiary on or after the death of the participant, or (iii) attributable to the participant's being disabled.

    Employee contributions to the Plan can be allocated among the investment options offered by any approved vendor under the Plan. Employees are 100% vested in their accounts under the Plan at all times.

    Contribution Limits

    Annual contributions to the Plan are limited per IRS regulations. The contribution limits for the 2018 and 2019 calendar years are:

    Year Basic Elective
    Contribution Limit Age 50+ Catch-up/Contribution 15 Years of Service/Catch-up Contribution
    2018       $18,500       $6,000       $3,000*
    2019       $19,000       $6,000       $3,000*

    *The 15 years of service catch-up contribution applies before the age 50+ catch-up, and is based on a formula that takes into account all past contributions to the Plan and the employee''s total years of service to the University. The maximum 15 years of service catch-up available is $3,000 per year up to a $15,000 lifetime benefit, but an employee''s actual catch-up may be lower than this maximum. If you wish to defer more than $18,000 ($24,000 if age 50 or older), please contact the Benefits office on your campus to determine if you are eligible for the 15 years of service catch-up.

    To Enroll

    Eligible employees may begin participating in the Plan at any time. To enroll in the Plan, an employee must complete both (i) an approved vendor''s application to open an account and (ii) a Salary Reduction Agreement (SRA) to elect the contribution amount. Contributions may be designated as a percent of salary or as a flat dollar amount. The SRA will apply only to amounts earned after enrolling in the Plan, and an employee''s election under the SRA will continue until the SRA is modified or revoked by the employee.

    To Modify a Deferral Election

    Employees may increase, decrease or stop their contributions to the Plan at any time. Employees may also change the approved vendor to which their contributions are made at any time. These forms are available on the Benefits website under the heading of Benefits/Payroll forms.

    Approved Vendors

    To enroll in our approved 403(b) vendor plans, please visit the Tax-Deferred Retirement Accounts webpage at 403(b) representatives also make periodic visits to campus. Please see the University Newsletter for announcements on open counseling sessions with representatives.

    American Funds (First Mid-Illinois Bank): 217-348-1244
    Ameriprise Financial Services: 217-234-8136
    Fidelity Investments: 800-343-0860
    ING: 217-493-4518
    TIAA-CREF: 800-842-2005
    VALIC: 800-892-5558

    More Information

    Contact the Benefits Services Office or one of the approved vendors directly with questions or for help enrolling in the Plan.

    Benefits Services Offices

    This notice is provided as a source of information and does not constitute legal, tax, or other professional advice. If legal advice, tax advice, or other professional assistance is required, the services of a professional advisor should be sought. Every effort has been made to make this notice as thorough and accurate as possible. However, there are other legal documents, laws, and regulations that govern the operation of the Plan. It is understood that in the event of any conflict, the terms of the Plan document, applicable laws, and regulations will govern.

Related Pages

Contact Information

Media Relations
Josh Reinhart, Public Information Coordinator

2142 Old Main
Eastern Illinois University
600 Lincoln Ave.
Charleston, IL 61920
Fax: 217-581-8444

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