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EIU Media Relations

University Newsletter  —  News from Old Main

  • Presidential Search Advisory Committee Notice

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    EASTERN ILLINOIS UNIVERSITYBOARD OF TRUSTEES
    PRESIDENTIAL SEARCH ADVISORY COMMITTEE
    AGENDA:December 9-10, 2022Hotel Marriott :: 450 Marketplace Mile :: Plainfield, IN 46168

    7:00 a.m.

    I. Call to Order and Roll Call

    II. Action Items

    1. Approval of Minutes (November 10, 2022)
    2. Orientation and Review
    3. Executive Session to consider employment of employees as permitted by Section 2(c)1 of the Open Meetings Act
    4. Public Comment
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  • Human Resources Office Holiday Schedule

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    Human Resources will be minimally staffed during the designated holiday period. This includes Employment, Benefits, Testing, Student Employment and Payroll. During the period of December 19th through January 3rd, before visiting the HR area, please call ahead to ensure someone will be available to speak with you. Regular office hours will resume on Tuesday, January 3, 2023. The entire Human Resources team wishes you and your family a wonderful holiday season!

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  • Employment Opportunity - Child Care Resource Specialist

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    The Eastern Illinois University School of Family and Consumer Sciences Child Care Resource and Referral is seeking qualified applicants for a full-time Child Care Resource Specialist position.  Qualifications for this position are an Associate’s Degree from an accredited college or university in one of the following related fields:  ECE, Child Development, Child Psychology/Behavioral Sciences, Family Consumer Sciences, Social Work, Elementary Education, Child Welfare, or Family Services)  or an Associate’s Degree and a minimum of two years of experience ECE.   

    Responsibilities may include/but are not limited to managing assigned caseloads, meeting with clients and/or parents, data entry, review paperwork, assist parent/guardian with childcare consumer education and referrals.

    The Civil Service examination for this position is a credentials assessment.  No participation other than the submission of application materials is required from qualified applicants. 

    To apply, please submit an application, resume, and transcripts online at https://www.eiu.edu/~humanres/application/login.php.  

    EIU offers an excellent benefits package, including competitive employee insurance premiums as well as flexible options for medical coverage. Vision insurance is included at no cost and dental insurance is available. Eligible employees participate in the State University Retirement System, which offers medical insurance upon retirement. Tuition waivers are offered for continued educational goals, and a generous paid time off package includes at least 12 paid holidays, earned vacation, and sick time. AA/EEOE

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  • Booth Library to host activities for Wellness Week

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    Booth Library staff will present a series of activities to promote stress relief and overall wellness from Dec. 5-9. All are invited to participate in these free programs.

    Throughout the week, patrons are invited to create their own ornament in the library Atrium. Ornaments and craft supplies will be available. Patrons may create an ornament and take it with them, or they are welcome to hang it on the Christmas tree in the Atrium.

    Patrons also will have the opportunity to share a positive message through Origami Inspiration. Write words of encouragement on provided paper, then fold it to make your own origami creation (instructions will be provided). Take an Origami Inspiration with you, and leave one for your fellow students! This activity will take place on the library's fourth floor.

    Zero Balancing sessions with EIU’s Dr. Misty Rhoads will be offered in the library’s Edgar Room. During the sessions, participants will remain fully clothed and lay face up on a massage table while Rhoads works with pressure points in the body to help relieve body aches, release stress and boost well-being. Appointments are requested for these 15-minute free sessions. Reserve a spot here! Sessions are offered from noon-2 p.m. Dec. 5, 10 a.m.-noon Dec. 6-7, noon-3 p.m. Dec. 8 and 10 a.m.-noon Dec. 9.

    Local yoga instructor Karen Reed will lead breathing exercises and stretches to promote stress release from 4-5 p.m. on Dec. 6 in the West Reading Room. No registration is required, and all are welcome to come and go as schedules allow.

    The Tarble Arts Center will present a Crystal Bowl Sound Bath from 5-6 p.m. Dec. 7 at the center. The program, led by Tyna Loafman, is scheduled to coincide with the cycles of the moon and support collective stillness, gratitude, and reflection. The Tarble will provide a limited number of meditation cushions and chairs on a first-come, first-served basis. Participants may also bring their own yoga mat or cushion. Participants are invited to arrive between 5-5:15 p.m. to get settled. Doors will be locked and the sound bath will begin promptly at 5:15 p.m. and last for approximately 45 minutes. No prior experience is necessary, and all are welcome. Registration is required for entry; sign up here.

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  • Spring 2023 Pantherpalooza Registration

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    Pantherpalooza, an Eastern tradition that occurs twice each year, is a great opportunity for students to join RSOs that interest them.  Hundreds of organizations set up booths around the MLK Jr. GBR/UBR so new students can quickly connect with people who share their interests.

    Student organizations create excitement and vibrancy on Eastern’s campus through their countless events and activities. These events reflect the culture, personality, and diversity of the student body and student organizations. Student organization events educate, inform, entertain, and enrich the university community. Student leaders and volunteers have the opportunity to learn and grow through the process of planning and running these events and activities.

    Pantherpalooza 2023 has officially been set for Tuesday, January 24th.  It will be held in the MLK Jr. Union GBR and UBR 2PM-5PM.

    Questions?  Please contact Student Government at pantherpalooza@eiu.edu

    Use the following link to schedule your table and space:

    go.eiu.edu/pantherpalooza

    Be sure to mark your calendars to showcase your RSO at Pantherpalooza this year!

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  • Employment Opportunity -- Program Coordinator—Assistant Director, New Student & Family Programs

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    The Eastern Illinois University’s Department of New Student and Family Programs is seeking qualified candidates for the position of Program Coordinator - Assistant Director, New Student & Family Programs. This position will be responsible for the coordination of programs that assist new students and their families as they transition to and through the university.  Duties of this position will include:

    • Oversee the implementation of the Orientation Program for freshman and transfer students.
    • Assist in the planning and Implementation of Welcome Weekend and Family Weekend.
    • Manage and assist with the supervision of staff, students, and graduate assistants. Manager the recruitment and selection process of undergraduate staff.  Coordinate training for staff.
    • Responsible for the training of new staff (Office Support Associate, graduate assistants, students).
    • Provide support to initiatives, functions, and programs for New Student and Family Programs.

    Requirements:

    • Master’s Degree in Higher Education, College Student Affairs, Counseling, or a related field.
    • One year of demonstrated experience working with students in orientations, first-year programs, student life, student success programming, or other related student engagement areas.
    • Working knowledge of orientation, transition and retention best practices and principles.
    • Experience planning and implementing large-scale programs.

    Preferred Qualifications:

    • Significant experience in designing and assessing orientation, transition, and retention programs
    • Proven ability to perform multiple tasks and meet deadlines.
    • Experience developing publications, marketing, and social media materials.
    • Experience working with a diverse population.
    • Experience supporting at-risk students, increasing student retention, or working with first-generation college students.
    • Ability to make sound decisions, manage risks in complex situations, and provide exceptional customer service to multiple constituents.
    • Experience training and supervising college students.

    Applications: Review of applications will begin immediately and continue until the position is filled. Priority will be given to applications received prior to December 9, 2022. Candidates should submit an application, letter of interest, resume, transcripts, and contact information for four references online at: https://www.eiu.edu/humanres/application/login.php.

    The Civil Service examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants. Upon successful selection of candidate, all scores will be voided from this register.

    For questions or assistance with the application process, please contact Donna Noffke at dmnoffke@eiu.edu.

    EIU offers an excellent benefits package, including competitive employee insurance premiums and flexible medical coverage options. Vision insurance is included at no cost and dental insurance is available. Eligible employees participate in the State University Retirement System, which offers medical insurance upon retirement. Tuition waivers are offered for continued educational goals, and a generous paid time off package includes at least 11 paid holidays, earned vacation, and sick time.  AA/EEOE

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  • Monthly Payroll Deadline for December

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    Please note the earlier December payroll deadline due to the Christmas holiday. New contracts, contract changes, requests for Supplemental Personal Services payments, or any other items affecting the December payroll MUST be received in the HR Employment Office by Tuesday, December 13th. Any requests for payment received after that date will be processed in the January payroll.  If you have questions, please contact Carol Galey at (217) 581-7655, or Cindy Maples at (217) 581-2613. 

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  • Student Insurance Enrollment for Part-Time, Online and Off Campus Students - Spring 2023

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    Student Insurance provides the student worldwide protection 24 hours a day.  The Plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health and substance abuse issues. The Student Insurance Plan also reduces copays for prescription medications at the Medical Clinic, from SBL Prairie Pharmacy. 

    Unlike an HMO or PPO, the Plan does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel. 

    Student Insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of network penalties.  The Student Insurance Plan complements the family health plan.  Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    You can find more information about the Plan at www.eiu.edu/studentinsurance or by contacting our office at 217-581-5290. There are 2 short videos on the website that do a nice job of explaining all about the Plan.

    Spring 2023 semester students enrolled in 5 or more hours (any program format), are eligible for coverage. Please note, students enrolled in an on-campus program taking 9 or more hours, Graduate Assistant, and international students enrolled in an on-campus program with a minimum of 3 hours are automatically billed for coverage.

    Students wishing to enroll in the Student Insurance Plan must complete the Enrollment Form, available under the “My Health” tab in the students PAWS account. The deadline to enroll in the Plan is January 23, 2023. The cost of the coverage is $109.95. 

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  • Student Insurance Waiver - Spring 2023

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    Student Insurance provides the student worldwide protection, 24 hours a day. The Plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health, and substance abuse issues. The Student Insurance plan also covers prescriptions at the Medical Clinic, from SBL Prairie Pharmacy.

     Unlike an HMO or PPO, the Plan does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel. When you have other insurance, the Plan coordinates with the primary carrier. Student Insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of-network penalties. The Student Insurance Plan complements the family health plan. Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    You can find more information about the Plan at www.eiu.edu/studentinsurance or by contacting our office at 217-581-5290. There are 2 short videos on the website that do a nice job of explaining all about the Plan.

    The Spring 2023 Student Insurance fee will be automatically assessed to students enrolled in an on-campus program taking 9 or more hours; graduate assistants under contract to the University; and international students enrolled in an on-campus program taking 3 or more hours.

    Students wishing to waive the Student Insurance Plan must complete the Waiver Form available under the “My Health” tab in the students PAWS account. The deadline to waive coverage for the Spring 2023 semester is January 23, 2023. 

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  • 2022-2023 FDIC Partnership Grant Recipients

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    Congratulations for the recipients of the 2022-2023 FDIC Partnership Grants!

    • Dr. Margaret Floress, Department of Psychology: Student Praise and Reprimand Preferences
    • Dr. Alexis Jones, Teaching Learning and Foundations: ComplicatED: Addressing Classroom Complexity Through Educators' Voices
    • Dr. Andrew Kerins, Department of Kinesiology, Sport, and Recreation, and Dr. Camden Burd, Department of History: Prairie and People: The Grand Prairie Friends Community and the Meaning of Place
    FDIC Partnership Grants are an annual funding opportunity aimed at helping EIU faculty develop projects partnering with faculty or staff within the university, in the community, or with faculty in other institutions of higher education. Successful proposals focus on creating opportunities through which faculty can explore a topic of mutual interest from different perspectives, develop creative/innovative interdisciplinary or integrative pedagogies, strengthen cross-disciplinary and inter-departmental collaborations in scholarship or teaching and learning, promote the integration or incorporation of diverse intellectual, social, and/or cultural perspectives into curricula, and/or develop integrative models of teaching and learning or the assessment of integrative teaching approaches.

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  • Fall Commencement Volunteers Needed

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    The Alumni Services is looking for volunteers to assist us with Fall Commencement.  As you may or may not know, 90% of the staff at commencement are faculty, staff, annuitants and Alumni Association board members who graciously volunteer their time to help give students and their families an excellent experience.  With that being said, we are looking for some more amazing people willing to volunteer a couple hours and help us celebrate all the hard work and success our students have accomplished.

    We have two areas where we need volunteer assistance: 

    1.         Ticket Distribution – Wednesday, December 14 (9 a.m. to 5 p.m.) and Thursday, December 15 (9 a.m. to 1 p.m.) – Lantz Fieldhouse

    Generally our time slots are as followed:  8:45-11:30; 11:30-2:00 and 2:00-5:00

    2.         Commencement Day – Saturday, December 17  HIGHER NEED OF VOLUNTEERS

                   We will need volunteers for several different positions, which include: collecting tickets, passing out programs, helping students in the Student Rec Center, assisting with wheel chairs and helping answer questions in the main concourse.  Please consider spending part or all of the day with our graduates and their families.  If you wish to assist all day we would ask you arrive at 8:30am and could be done assisting by 1pm. 

     

    The Fall 2022 Commencement ceremonies will be held on Saturday, December 17.  There will be two ceremonies:

                    10 a.m.                                

    Lumpkin College of Business and Technology and the Graduate School

    College of Liberal Arts and Sciences and the Graduate School

                    12:30 p.m.     

    College of Health and Human Services and the Graduate School   

    College of Education and the Graduate School

                                 


    If you would like to volunteer for the Fall 2022 Commencement Ceremonies and help make this a great experience for the graduates and their families please email me with what you are interested in assisting with.  Even if you can only provide a few hours of assistance, anything and everything is greatly appreciated. 

    Please feel free to share this with your colleagues, we would enjoy having them join us at commencement as well. 

     If you have any questions please do not hesitate to contact me by email dlgough2@eiu.edu or phone 217-581-7053

    Thank you for your consideration!

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  • Protocols for leaving EIU

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    Any employee who is terminating from the university for any reason should always contact the HR Employment Office as soon as you know your last day of work. There is a procedure that requires everyone to complete a Clearance Sheet before leaving campus. Faculty and administrative employees should provide a resignation/retirement letter to the Chair/Director and copy Human Resources. Civil Service employees need to contact the HR Employment Office to sign an official separation notice before receiving an Exit Checklist. If you have any questions about the process, please contact Carol Galey at cagaley@eiu.edu.

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  • Fall Commencement December 17 -- Faculty Regalia

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    Faculty members who wish to walk during their commencement ceremony should let us know by filling out this form. This will help us ensure appropriate seating arrangements. Please arrive to the Student Rec Center 45 minutes before your posted ceremony time.

    More details will be emailed to you before the ceremony. Please be sure to fill out the form to participate.

    The ceremony schedule is as follows:

    Saturday, Dec. 17

    10 a.m.

    • Lumpkin College of Business and Technology and College of Liberal Arts and Sciences

    12:30 p.m.

    • College of Health and Human Services and College of Education

    Faculty members needing to rent a cap and gown can do so online at https://colleges.herffjones.com/college/_eiufaculty/. The deadline to order is Nov. 9.


    Please contact Amber May at ammay@eiu.edu with any questions. 

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  • 2022 HOLIDAY ANNOUNCEMENT

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    The university will be closed in observance of Christmas and New Year's on Eastern's four official holidays:

    • Friday, December 23, 2022
    • Monday, December 26, 2022
    • Friday, December 30, 2022
    • Monday, January 2, 2023.

    Please note all offices must remain open following fall graduation, December 17, up to and including December 22.

    GIFT DAYS

    In addition, this year, President Glassman has approved an extension of the Christmas Holidays offered to all benefit-eligible employees.  The University has designated December 27, 28, and 29 as “gift” days.  Employees, including probationary employees, will not have to use their own leave time for these days.  Essential employees of the University will still be required to work on one or more of the gift days.  Vice-Presidents and/or Directors will identify those areas/employees deemed essential for University operations.  An employee(s) identified as “essential” will be allowed to flex the gift days at another time, but must use that time by March 31, 2023.  FAQs regarding the Gift day may be found at https://www.eiu.edu/humanres/benefits/ .

    Employees who are in probationary status who wish to use time outside of the gifts days (example, Dec. 19 - 22), will be allowed to use any available accrued leave or take leave without pay during the Holiday season. Probationary employees who wish to use accrued leave during the holiday period must complete the Civil Service Employee Request for Accrued Leave During Probation form available here.  

    Supervisors are encouraged to approve time-off requests, unless the employment is required for essential duties during that period or the time off impedes the ability for the office to remain open through Dec 22. Should an employee choose to take leave without pay, please note that accrued leave, sick leave and service credit will not be earned.

    Please note that the following eligibility rules apply for holiday compensation. Employees must be in an approved pay status, with or without pay, on the last scheduled work day before the holiday and the first scheduled work day following the holiday in order to receive holiday pay. Employees who are subject to the provisions of a prevailing-rate area agreement or a collective bargaining agreement will be paid according to the terms of the respective agreement.

    Time reporting codes have previously been created for use on time sheets and leave reports.  If you do not have to work on December 27, 28, or 29, please report it under University Gift Day – Non-work (763).  If you must work on any of the gift days, please report any of that time under University Gift Day – Time worked (764).  If you must work and flex your day(s) at another time, when you use that day, you will use the 763 – University Gift Day – Non-work at that time.

    In order to conserve energy, building temperatures will be reduced Monday, December 19 through Monday, January 2. Inquiries regarding this information may be directed to the Benefits Office at (217) 581-5825.

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  • Zella Powell and Ona Norton are featured in exhibit at Booth Library

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    A new exhibit at Booth Library features Zella Powell and Ona Norton. The former Douglas Hall was recently renamed to honor these women with strong ties to the university and Mattoon and Charleston communities.

    Women of Distinction: Zella Powell and Ona Norton is on display in the Marvin Foyer until Dec. 19, 2022. The exhibit is open to the public and free to view whenever the library building is open.

    Zella Powell

    Zella Powell is believed to be Eastern’s first Black graduate, Class of 1910. Zella and her family were from Mattoon, and after her mother died, she wanted to stay close to her father. She enrolled at what was then called the Eastern Illinois State Normal School to study education, specifically teaching.

    Powell married after graduating and moved to Chicago with her husband, Albert Lovett. Her granddaughter, Stephanie Wright-Griggs, has created an exhibit about Zella titled Picture Perfect: Zella’s Traveling Scrapbook that features many photos of Zella’s childhood, in addition to keepsakes such as a scrapbook and diary. These are on display as part of the library’s exhibit.

    Ona Norton

    Ona Norton is best known for helping to house Black students beginning in 1950. Norton herself took a few classes at EIU and lived in Charleston for over 90 years.

    Ralph Kohl, a former football coach for EIU, reached out to Norton and her husband, Kenneth, for help regarding housing for Black students from Chicago. After this, Ona and Kenneth continued helping men and women find housing in the area, regardless of enrollment to EIU.

    Booth Library’s Bradley Tolppanen, head of University Archives and Special Collections, and librarian David Bell have curated photos and other information about the Nortons to include in the exhibit.

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  • Year-End Reminders

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    It’s hard to believe this calendar year is almost over.  For monthly paid employees, your last 2022 paycheck will be paid on 11/30/2022 and that is right around the corner!

    Some reminders for year end and upcoming year:

    1.        Make sure your address is correct. 

    a.       If not, please send in an address change for to HR: ateiu_employment@eiu.edu .

    Change form:  https://www.eiu.edu/humanres/forms/address_change_form.pdf

     

    2.       Remember you can print your W2 via PAWS

     

    3.       If you need to change exemptions for the new year, please complete a new W4 form:

    a.       https://www.irs.gov/pub/irs-pdf/fw4.pdf - Federal

    b.       https://www.eiu.edu/humanres/IL%20W4.pdf – State

    c.       You can submit the new forms to payroll: payrollgroup@eiu.edu

     

    4.       Do you have a deferred comp plan and want to change contributions for 2023?

    a.       403B- complete the form via the link below and send to benefits: benefits@eiu.edu

                                                                   i.      https://www.eiu.edu/humanres/403b%20Salary%20Reduction%20Agreement%20Fillable_Updated2022.pdf

    b.       457 changes must be changed online via the SURS or Empower website depending on the plan you are enrolled in

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  • US Bank Temporary Service Hour Reduction

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    Effective Monday, September 12th, US Bank will be reducing their hours of operation to Monday-Friday 11 AM - 5 PM. Below are some mitigation strategies being implemented to reduce their service gap. The change in operating hours will be for the remainder of the Fall 2022 semester. 

    -All incoming calls to the EIU bank branch while it is closed will automatically transfer to the Mattoon branch until EIU branch opens at 11 AM.

    -To minimize impact on faculty/staff, branch will not close until 5:00 PM Mon-Fri (usually 4:30 PM during traditional hours). 

    -Signage will be placed outside the cage informing patrons of the hours of operation change. Signage updates to MLK Union services will also be updated and posted at Union's main entrances.

    -Signage will also include information on how to open a new account over the phone/via their Mobile App., instead of the traditional in-person way. 

    -Signage about where the ATM is located inside the MLK Union Lower-Level East entrance. 

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  • Faculty Academic Apparel Sale through Herff Jones

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    Herff Jones is offering a sale on faculty regalia for any faculty member interested in purchasing apparel.  The sale ends December 31, 2022.  For more information on the packages available please contact Amber May at ammay@eiu.eduPermalink

Related Pages

Contact Information

Media Relations
Josh Reinhart, Public Information Coordinator

2142 Old Main
Eastern Illinois University
600 Lincoln Ave.
Charleston, IL 61920
217-581-7400
Fax: 217-581-8444
jdreinhart@eiu.edu


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