EIU's Temporary Remote Work Policy is available at www.eiu.edu/humanres/covidremote.php.
Faculty and administrative staff in nine-, ten-, or eleven-month positions who wish to have their pay spread over 12 months must complete a Salary Distribution Option Form found on the HR website at: https://www.eiu.edu/humanres/salary_distribution.pdf.
The Salary Distribution Option form must be returned to the HR Employment Office prior to the first day of the employee's contract. If a form is not received for new employees, the plan will default to salary paid according to contract dates. The salary distribution option plan chosen at this time cannot be changed during the current year and will continue in future years unless the Employment Office is notified of a change. If you have questions, please contact Carol Galey at firstname.lastname@example.org, or Cindy Maples at email@example.com.
Booth Library has been named the winner of two awards in the 2020 PR Xchange Awards Competition sponsored by the American Library Association.
The PR Xchange competition allows libraries of all sizes from throughout the United States to enter their best public relations materials, in both print and digital categories. Entries are evaluated on content, originality, and design by a team of experts in public relations, graphic design, communications, and marketing.
Two digital entries submitted by Booth Library were named winners.
- The booklet titled Center for Student Innovation: Creating a Cross-Disciplinary Hub for Active Student Learning in Booth Library won in the Advocacy/Fundraising/Annual Reports/Strategic Plans category. This project was designed to explain the vision and plans for the creation of a Center for Student Innovation at the library. The booklet was completed by an architectural consultant and edited by Zach Newell, dean of Library Services, and Newton Key, director of the Faculty Development and Innovation Center. It can be accessed online via The Keep, EIU’s institutional repository, at https://thekeep.eiu.edu/lib_pubs/5/.
- The documentary “To the Moon and Back” won in the Special Events and Exhibits category. The film was created in conjunction with WEIU-TV and the EIU Department of History to complement and promote the library’s spring 2019 exhibit, “On the Shoulders of Giants: The Moon and Beyond,” which celebrated the 50th anniversary of the lunar landing. Andy Cougill, Booth librarian and exhibits coordinator, led development of both the exhibit and the documentary. “To the Moon and Back” serves as an oral history project, featuring interviews from several Coles County residents about their memories of the 1969 moon landing. The film is available to view online at https://www.youtube.com/watch?v=DAifkFhGvm4&t=17s.
The PR Xchange Awards are typically presented during the American Library Association’s annual conference; however, the in-person conference was canceled this year due to COVID-19. A virtual awards ceremony will take place at a later date. The awards program is managed by the PR Xchange Committee, part of the ALA’s Library Leadership and Management Association’s Marketing and Communications Community of Practice.
The last day to submit FY20 Invoices, Travel Vouchers and Request For Payments is July 15, 2020.
If you are still waiting on a FY20 invoice, now is the time to request it from the vendor. It is imperative that you forward all FY20 invoices to Procurement with the proper approval as they arrive. If you need to drop invoices by the Procurement office, please leave them in the tray up front. Due to remote work schedules, if you are only coming to campus occasionally, please make it a priority to check your mail to make sure you have all invoices coming our way. If they arrive by email, you may forward them to the buyer electronically with an approval to pay. If you are an invoice approver, please check Banner daily to approve invoices for the organizations you are assigned.
In July of each year, EIU posts a public notice called the Consumer Confidence Report. It is a report concerning the quality of drinking water used on campus during the previous year (for the period of Jan. 1 through Dec. 31, 2019), and is required by the Safe Drinking Water Act of 1996. One way to serve notice is posting the information on the Web. There are two reports to view and/or print -- the EIU Consumer Confidence Report and the City of Charleston Consumer Report. Access to both printable reports can be found here:
Facilities is emailing all building coordinators the links as well to ensure that all buildings connected to the campus water distribution system have a paper copy of both reports available for the building occupants to review. Paper copies will not be distributed via mail. The notice will be posted for public viewing in the same manner that other announcements are posted within EIU buildings. Also, a copy will be made available to any occupants who may request one. Thank you for your cooperation. For questions or concerns, contact Aaron Kemper, Plumbing Shop, (217) 581-7212.
In collaboration with the 90+ Illinois academic libraries in the Consortium of Academic and Research Libraries in Illinois (CARLI), Booth Library’s catalog search, I-Share request system and user account system will be updated to the Ex Libris company’s Alma/Primo VE Integrated Library System.
After more than 18 months of planning and preparation, Libraries in the CARLI system will switch to the new search interface on June 24.
Booth Library’s homepage will remain largely the same, with only the search in the “Books and Movies” tab searching the new catalog system. The Booth Library catalog includes searching for books, videos, CDs, and more in our local collection, as well as the option to expand your search to request items from our I-Share network of 90+ academic and research libraries throughout the state.
Library users will find all their current circulation information up to date and current in the new system, so you don’t need to worry about materials you have checked out. After the catalog search changes, Booth Library’s Research Engagement and Scholarship group will be releasing additional information about how to use the system and about changes you might not have anticipated.
For more information see https://library.eiu.edu/news/library-catalog-search-changing-june-24/.
All EIU students can create an Adidas account on the Adidas website using their eiu.edu email to receive a 15% discount (https://www.adidas.com/us/students).
ALL employees who are terminating from the university for any reason must follow the established exiting procedure. The procedure requires everyone to complete a Clearance Sheet before leaving campus. Faculty and administrative employees must provide a resignation/retirement letter to their Chair/Director and copy the appropriate VP and HR. A Clearance Sheet will be emailed to the employee for completion. Civil Service employees need to contact the HR Employment Office with their last day of work. They must sign an official separation notice before receiving the Exit Checklist. If you have any questions about the exiting procedure, please email Carol Galey.
It was announced March 13 that the Illinois Department of Transportation will begin construction on Lincoln Avenue (Illinois 16) between Douglas Street and Harrison Avenue in Charleston March 16.
The work involves pavement resurfacing and patching as well as improvements to ADA access and traffic lights, and will require daily lane closures with at least one lane open at all times. Access to businesses within the work zone will be maintained during the project, which is expected to be functionally complete by Nov. 1.
Motorists can expect delays and should allow extra time for trips through this area. To avoid the work area, when feasible, use of alternate routes should be considered. Drivers are urged to pay close attention to changed conditions and signs in the work zones, obey the posted speed limits, refrain from using mobile devices and be alert for workers and equipment.
For IDOT District 7 updates
on Twitter, follow them at http://twitter.com/IDOTDistrict7.
Please be advised that CMS will administer the Dependent Eligibility Verification Audit, also known as DEVA, beginning January through September 2020. DEVA authenticates records of proof that all the lives supported through state tax dollars for health insurance benefits are in fact, eligible memberships.
The DEVA audit will be divided into three phases addressing three groups: Retired Medicare Advantage Prescription Drug (MAPD) members, employees, and retired members over the course of a year. Anyone failing to recertify will have coverage terminated.