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EIU Media Relations

University Newsletter  —  News from Old Main

  • SHIELD Testing Closed Wednesday, May 18

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    Due to staff training, SHIELD testing will be closed on Wednesday, May 18.

    If you are required to test, please be sure to visit the testing center on Tuesday, May 17, or Thursday, May 19.

    SHIELD Testing Hours for those days are below:

    • Tuesday: 7:30 a.m. - 1 p.m.
    • Thursday: 8 - 10:30 a.m. (Thursday will be walk-ins only, as SHIELD has removed the ability to make appointments for that day)
  • Civil Service Council Elections

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    The Civil Service Council will be holding elections on May 25th. We are looking for representatives from District II (Vice President Business Affairs). Please consider joining the Council for the upcoming year. It is crucial that we be able to share important updates and feedback to and from the administration. We want to share your questions and be a resource to provide you with answers. The time commitment is minimal, typically a one-hour meeting monthly.

    The Civil Service Council (for non-negotiated employees) is the governing body elected by the non-negotiated civil service employees. The Council is responsible for recommending actions and presenting problems that are in the interest of the non-negotiated employees.

    We meet regularly with the administration regarding the general interest and welfare of the membership. Other responsibilities of the Council include:

    • Review personnel and grievance matters for the membership and recommend action to the University.
    • Provide a channel for serving in an advisory capacity to the EIU representative of the University Civil Service Advisory Committee.
    • Provide representation on committees established by EIU that directly relate to the interests and welfare of the membership.

    If you have questions or would like more information about the Council, don't hesitate to get in touch with any of the Council members (https://www.eiu.edu/council/members.php).


  • Travel and Request for Payment Automation

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    In an effort to streamline processes and improve data integrity, the Department of Procurement, Disbursements and Contract Services (PDCS) and Business Affairs operations, recently collaborated to convert the processes for Travel and Request for Payments (RFP) to an online web-based process. This process will go live May 9, 2022. Paper travel forms will still be accepted until 6/30/22. All FY23 travel must be on the new online forms.

    The new process will create the ability to submit and approve travel forms and RFP requests electronically (via pc, smartphone, or tablet), and will route requests to the appropriate approvers automatically. There will be no changes to the type of data collected on the forms.

    You can access the travel and RFP online application and approval process through the Business Affairs Dashboard using this link: https://www.eiu.edu/busoffapps/apps/boapp_login.php

  • Benefit Choice Annual Enrollment: May 1 - 31, 2022

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    Update your benefit choices at MyBenefits. Coverage Effective July 1, 2022

    This is your opportunity to make changes to your coverage. If you do not wish to make any changes to your current benefit elections, you do not need to take any action unless you want to:

    • Contribute to, or enroll in, a flexible spending account program including Medical Care Assistance Program (MCAP) and/or Dependent Care Assistance Program (DCAP),
    • OR, if you are enrolled in the Consumer Driven Health Plan (CDHP) and want to make contributions to your Health Savings Account (HSA) account.
    • These elections do not carry over to the new plan year.

    Click here to register for live member seminars to review upcoming changes.

    Watch your mail for your Benefit Choice booklet with full details about benefits available on July 1, 2022. It should arrive around May 1, 2022.

    Visit MyBenefits.Illinois.gov to log in and review your benefit options and compare health plans. You can also review the benefits choice booklet online. If you have not registered before now, be sure to watch this video or review the registration guide on how to register.

    NEW FOR FY23

    • Rate Changes: Contribution amounts for both members and dependents have changed and vary based on the member's salary and chosen health plan. Review the new member and dependent contributions for each benefit plan.
    • Health Plan Availability: Members have multiple health plans from which to choose, Health Maintenance Organizations (HMOs), Open Access Plans (OAPs) and Preferred Provider Organizations (PPOs) Network.  Be sure to check the Benefit Choice Booklet and carrier websites for coverage details and provider availability to pick the plan that’s right for you.
    • Dental Only Coverage Benefit: State employees, in addition to retirees, now have the option to enroll in Dental Only coverage even if not enrolled in health coverage through the State.
    • Medical Care Assistance Plan (MCAP) & Dependent Care Assistance Plan (DCAP):
      • Any unused funds from your MCAP/DCAP account will be rolled over as long as you re-enroll in that program.
      • MCAP maximum contribution limit is $2,850.00.
      • DCAP maximum contribution limit is $5,000.00.
      • You must enroll/re-enroll each year to keep from forfeiting unused amounts.

    What else can you do during Open Enrollment?

    • Add or drop dental coverage.
    • Add or drop dependent coverage.
    • Review MyBenefits Plus Voluntary Benefit Options.
    • Verify your contact email and select your communication preference.

    Contact MyBenefits Service Center at 844-251-1777, or 844-251-1778 (TDD/TTY) with inquiries. Representatives are available Monday- Friday, 8 am - 6 pm CT.

    CORRECTIONS to Printed Books ONLY: There are errors on pages 5 & 6 in the printed booklets which members received in the mail. Corrected amounts are listed on the online version regarding copayment amounts for the Prescription Drug, Maintenance Choice (90-day supply) for Open Access Plans (OAP) and Quality Care Health Plan (QCHP).

  • Health literacy program created

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    Booth Library was awarded $18,000 from the National Library of Medicine to implement a health literacy program in the Southeastern region of Illinois.

    With the award funding, Booth Library partnered with the EIU Department of Public Health and Health Communication program to create a virtual training module including videos and resources on various health literacy topics. Content was based on the needs of local public libraries and community organizations.

    The grant program was led by Stacey Knight-Davis, Booth Library health and nursing librarian; Dr. Lauri DeRuiter-Willems, Department of Public Health and Nutrition; Dr. Beth Gill, School of Communication and Journalism; Kim Ross and Carrie Wennerdahl, digital health literacy coordinators.

    A library guide about digital health literacy was created as a result of this program. It can be accessed here.

    This program was funded by Region 6 of the Network of the National Library of Medicine, whose mission is to provide U.S. researchers, health professionals, public health workforce, educators, and the public with equal access to biomedical and health information resources and data.

    This work was supported by the National Library of Medicine, National Institutes of Health, under Cooperative Agreement number UG4LM013729 with the University of Iowa. The content is solely the responsibility of the authors and does not necessarily represent the official views of the National Institutes of Health.

  • COVID-19 Paid Administrative Leave

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    In accordance with Public Act 102-0697, Eastern Illinois University is administering a COVID-19 Paid Administrative Leave program. Provisions in part A of this policy will allow eligible faculty and staff to have returned to their leave benefit balances any sick, vacation, compensatory time, or personal days used during the 21/22 academic year for absences related to qualifying COVID-19 reasons.

    Beginning April 5, 2022, eligible individuals employed may qualify for COVID-19 Paid Administrative Leave for absences related to qualifying COVID-19 reasons. Provisions in part B of this policy will apply during any time the Governor has declared a disaster due to a public health emergency pursuant to Section 7 of the Illinois Emergency Management Agency Act and the University, the State or any of its agencies, or a local public health department has issued guidance, mandates, or rules related to COVID-19 that restrict an employee of the University from being on University property due to the qualifying reasons listed on the website in part B

  • Protocols for leaving EIU

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    Any employee who is terminating from the university for any reason should always contact the Human Resources Employment Office as soon as you know your last day of work. There is a process that requires everyone to complete a Clearance Sheet before leaving campus. Faculty and administrative employees should provide a resignation/retirement letter to the Chair/Director and copy Human Resources. Civil Service employees need to contact the HR Employment Office to sign an official separation notice before receiving an Exit Checklist. If you have any questions about the process, please contact the HR Employment Office at 581-3463 or email Carol Galey at cagaley@eiu.edu.

  • Summer 2022 Student Insurance Waiver

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    Student Insurance provides the student worldwide protection, 24 hours a day. The Plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health and substance abuse issues. The Student Insurance plan also covers prescriptions at the Health Service Pharmacy on campus.

    Unlike an HMO or PPO, the Plan does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel. When you have other insurance, the Plan coordinates with the primary carrier. Student Insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of-network penalties. The Student Insurance Plan complements the family health plan. Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    You can find more information about the Plan at www.eiu.edu/studentinsurance or by contacting our office at 217-581-5290. There are 2 short videos on the website that do a nice job of explaining all about the Plan.

    The Summer 2022 Student Insurance fee will be automatically assessed to students enrolled in an on-campus program taking 9 or more hours; graduate assistants under contract to the University; and international students enrolled in an on-campus program taking 3 or more hours.

    Students wishing to waive the Student Insurance Plan must complete the Waiver Form available in their PAWS account, under the MyHealth tab. The deadline to waive coverage for the Summer 2022 semester is May 24, 2022. 

  • Summer 2022 Student Insurance Enrollment

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    Student Insurance is available for the Summer 2022 term. The coverage effective dates are 5/16/2022-8/14/2022. The cost for the coverage is $87.45.

    Students who are insured in Spring 2022, who desire Summer coverage and will not be enrolled in the Summer Term, may obtain coverage by submitting the Summer 2022 Enrollment Form available in their PAWS account, under the MyHealth tab prior to 5/15/22.

    Students who enroll for 5 or more hours for the Summer Term may obtain coverage by submitting the Summer 2022  Enrollment Form available in their PAWS account, under the MyHealth tab prior to 5/24/22. Coverage is effective upon receipt of the enrollment form.

    Student Insurance provides the student worldwide protection 24 hours a day.  The Plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health and substance abuse issues. The Student Insurance Plan also reduces copays for prescription medications at the Health Service Pharmacy. 

    Unlike an HMO or PPO, the Plan does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel. 

    Student Insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of-network penalties.  The Student Insurance Plan complements the family health plan.  Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    You can find more information about the Plan at www.eiu.edu/studentinsurance or by contacting our office at 217-581-5290. There are 2 short videos on the website that do a nice job of explaining all about the Plan.

  • FY22 Purchasing Deadlines

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    As a continued strategy to recover from budget shortfalls, ensure all purchases are coordinated with your supervisor.

    FY22 Non-essential purchases will not be approved. All FY22 requisitions must be received in the office of Procurement, Disbursements and Contract Services (PDCS) by the deadlines listed below. Procurement cannot guarantee that requisitions submitted after the deadlines will be paid from FY22 funds.

    FY23 requisitions may be entered by changing your transaction and delivery dates to July 1, 2022.

    All FY23 requisitions that are to be in place by July 1, 2022, need to adhere to the same deadlines below, or as requested by the buyer. Do not wait for FY23 budgets to be loaded.

    Purchasing Deadlines:

    Purchases exceeding the Board of Trustees approval limit:
    $250,000 for any purchase – February 25, 2022

    Purchases, including equipment, exceeding the Small Purchase Threshold:
    $100,000 for any purchase – April 15, 2022

    Purchases, including equipment, less than the Small Purchase Threshold:
    $100,000 for -- May 13, 2022

    Please notify Procurement if you have a purchase or are planning a purchase that cannot meet these deadlines. Note: Lead times for purchases are increasingly longer as a result of the breakdown of the supply chain during the pandemic. Please plan purchases accordingly.

    Other Deadlines:

    Copier Readings: All copiers need to be read and reported no later than 4:30 PM,  June 30, 2022.

    Office Depot Deadline: Final day to order through Office Depot for FY21 is NOON, June 29, 2022.

     

    P-Card Deadlines:

    Equipment- Equipment ordered on P-Card needs to be ordered no later than June 13, 2022 and ensure a delivery and transaction date of June 30, 2022, or earlier, on PaymentNet for purchases to come from FY22 funds. If a purchase is not received by June 30, 2022, the purchase will be an FY23 expenditure. No exceptions.

     

    All other transactions- Transactions need a transaction date of June 30, 2022, or earlier, on PaymentNet for P-Card purchases from FY22 funds. All FY22 transactions must be reviewed and approved on PaymentNet no later than June 30, 2022.

     

    Invoices already received on campus for FY22 purchases:  Any invoices that have been submitted to campus for FY22 purchases should be submitted to PDCS no later than NOON, Thursday, June 24, 2022, to allow for payment prior to June 30, 2022.

    Final Payments: All final FY22 request for payments, invoices, and travel vouchers must be received in the Department of Procurement, Disbursements and Contract Services no later than NOON, July 12, 2022.

  • Civil Service Council Meeting Schedule

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    The Civil Service Council will meet in accordance with the dates posted on the Civil Service Council Staff Senate Web page: https://www.eiu.edu/council/
    The 2021-22 meeting dates will be the second Tuesday of every month at 8:30 a.m., and will continue to be held virtually until further notice. 

    Civil Service Council meetings will occur via MS Teams.
    TO JOIN MONTHLY MEETINGS: PLEASE CLICK THIS STATIC LINK

     The meetings are open and anyone is welcome to attend.

    ~ Josh Reinhart, on behalf of the EIU Civil Service Council


Related Pages

Contact Information

Media Relations
Josh Reinhart, Public Information Coordinator

2142 Old Main
Eastern Illinois University
600 Lincoln Ave.
Charleston, IL 61920
217-581-7400
Fax: 217-581-8444
jdreinhart@eiu.edu


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