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EIU Media Relations

University Newsletter  —  News from Old Main

  • Annual Spring Electrical Outage 2021

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    Be advised the following buildings will NOT have electrical power on Saturday, May 15, 2021 7:00 a.m. - 7:00 p.m.  

    Booth Library, Gregg Computer Lab, Ford, McKinney and Weller Halls, McAfee Gym, Lincoln, Stevenson, Douglas Halls, Tower Dining Service – (generator power for freezers & coolers only), MLK Union – entire building - both East & West

  • Employment Opportunity -- Financial Aid Coordinator

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    Eastern Illinois University is seeking candidates for a Financial Aid Coordinator position in the Office of Financial Aid and Scholarships.  This position will be responsible for processing Federal and private loan programs including application, eligibility, awarding, review of loan limits, exit notifications, and resolution of rejected records and reconciliation.  This position also manages the Federal TEACH grant program.  Additional duties may include assisting with the frontline customer service, answering phones, advising students and parents and data entry.

    Qualified candidates must meet the following qualifications:

    1.       Any one or combination totaling three (3) years from the following categories:

    A.       College coursework in any field.

    ·         Associate Degree (60 semester hours) equals one (1) year (12 months)

    ·         90-semester hours equals two (2) years (24 months)

    ·         Bachelor’s Degree or higher (120 semester hours) equals three (3) years (36 months)

    B.       Work experience coordinating office, business or customer service/relations activities.

    2.        One (1) year (12months) of higher-education, student services, or closely related experience.

    The Civil Service examination for this classification is a credentials assessment.  No participation other than submission of application materials is required from applicants that qualify to take the exam.

    To apply, please submit a completed application, resume, references, and transcripts online at https://www.eiu.edu/~humanres/application/login.php.  Applications must be submitted by May 12, 2021 to ensure consideration.  AA/EEOE

  • Eastern Reads Program This Summer to Focus on Mass Incarceration

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    You are invited to participate in the Eastern Reads Experience for the EIU community. This summer we will discuss Michelle Alexander’s “The New Jim Crow: Mass Incarceration in the Age of Colorblindness.” The conversations will take place via Zoom and will be facilitated by members of the university faculty, staff and administration. For those who participate we will meet once a week for 4 weeks for a 60 minute conversation. Those interested in engaging in this important and critical conversation will be responsible for securing their own copy of this book.

     It is our hope that the book will inspire a productive dialog about the racism and white privilege at our institution, in our community, and our country. Faculty, staff, and students are welcome to join; those who are unable to do so this summer will have the opportunity to participate in further discussions in the fall.

     Below are the options:

    Wednesdays from 9am-10am
    June 2, June 9, June 16, and June 23

    Thursdays from 12pm-1pm
    June 3, June 10, June 17, and June 24 

    Each session is limited to 20 participants. Register using the link below:

    https://www.eiu.edu/volunteer/Socialjustice.php

  • Revised Internal Governing Policy

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    IGP #45 - Grade Appeals (https://castle.eiu.edu/auditing/045.php) was recently revised with the approval of the president.  Please take a moment to review these changes.

  • Temporary Flexible Work Schedule Policy extended through June 4

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    Dear Campus Community:

    As the semester nears its end, we recognize that your local school district may continue beyond our Temporary Flexible Work Schedule Policy end date.  With this in mind, EIU has extended the Temporary Flexible Work Schedule Policy until close of business Friday, June 4, 2021.  This extension will help accommodate those who may still have child care needs as the local school districts end their academic years as well. 

    If you currently have arrangements with your department to work a flexible schedule due to child care needs as a result of COVID-19, please discuss your needs with the Department Director and appropriate Vice-President to determine if your temporary flexible schedule can continue until your local school has completed the year, up through June 4, 2021.

    As we look forward to a new fall semester and fresh academic year, we hope the summer brings continued health as we acclimate to life in a healthier and safer post-COVID environment.

    If you have questions regarding the temporary flexible work schedule policy, please contact Human Resources at 217-581-3514 or by e-mailing humanres@eiu.edu.

    Thank you and have a good day,

    Human Resources

  • Employment Opportunity -- Grounds Worker

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    Qualified candidates must have: 

    1. High School graduation or equivalent
    2. Any one or combination totaling six (6) months in the categories listed below:

    ·         Work experience in grounds maintenance or grounds construction and/or tending to lawns, turfs, trees, flowers, bushes or other shrubbery, and  ornamental plants.

    ·         Work experience in one of the following: landscape, nursery, agriculture or grounds related work.

    ·         Coursework or vocational training in horticulture or a closely related field where twelve (12) semester hours = six (6) months.

     
    Qualified candidates will be required to pass a Civil Service Examination. Starting salary is $21.58.  To apply, please submit a completed application, transcripts, and resume online at https://www.eiu.edu/~humanres/application/login.php .  Applications should be submitted by May 10, 2021 to ensure consideration.  

  • Revised Internal Governing Policies

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    IGP #43 - Class Attendance (https://castle.eiu.edu/auditing/043.php) and IGP #68.2 - Residency Status (https://castle.eiu.edu/auditing/068_2.php) were recently revised with the approval of the president.  Please take time to review these changes.

  • Faculty: FDIC May Institute 2021 Webinar Series

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    Registration is now available for the FDIC May Institute 2021 webinar series. Each webinar is 30 minutes followed by Q&A and is free for all EIU faculty and staff. Choose between a variety of topics on instructional technologies including D2L Brightspace, Zoom, Kaltura, Respondus LockDown Browser, Monitor, Instructor Live Proctoring, Turnitin, and Qualtrix.  Additional topics include Quality Online Course Certification as well as teaching and learning strategies such as self-assessment and ideas for student engagement in online synchronous meetings. For a schedule and list of sessions, go to the FDIC Upcoming Workshops page. For descriptions of each session and to register go to https://eiu.gosignmeup.com.  

  • Employment Opportunity -- IT Technical Associate – Technical Support Specialist

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    The Information Technology Services Help Desk at Eastern Illinois University is seeking candidates for the position of IT Technical Associate – Technical Support Specialist.  Duties of this position are to handle incoming phone calls and create ticket requests for end users; install and upgrade software and configure systems and applications for desktops; access software updates, drivers, and knowledge bases to research problem resolution.

     

    Qualified candidates should have two years of progressively more responsible work experience with end user support, end point devise support and troubleshooting, and technical phone support, or a Bachelors’ degree in IT or computer technology-related field and one year of the above experience.

     

    The Civil Service Examination for this classification is a credentials assessment.  No participation other than submission of applicant materials is required from qualified applicants.  Upon successful selection of a candidate, all scores will be voided from this IT Technical Associate – Technical Support Specialist register.

    To apply, submit an application, resume, transcripts online at https://www.eiu.edu/~humanres/application/login.php. Application should be submitted by May 10, 2021 to ensure consideration.  AA/EEOE

  • Instructions for EXITING EIU

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    All employees are required to complete a Clearance Sheet before leaving campus. Faculty and administrative employees should provide a resignation/retirement letter to the Chair/Director and copy the appropriate VP and HR. Civil Service employees need to contact the HR Employment Office with their last day of work. They must sign an official separation notice and complete an Exit Checklist. If you have any questions about the exiting process, please email Carol Galey at cagaley@eiu.edu.

  • Knowmia End-of-Life Procedures for Archiving Content

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    As previously announced, Techsmith is discontinuing its Knowmia enterprise service. Therefore, the Knowmia service at EIU will terminate on May 31, 2021.  After May 31, you will no longer be able to access Knowmia or any of the videos you have created or uploaded to the system.  If you have videos in Knowmia you want to save, you need to download the videos from Knowmia and we recommend uploading to Kaltura. More information and tutorials can be found at http://www.eiu.edu/knowmia.

  • STUDENT INSURANCE WAIVER INFORMATION

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    Student Insurance provides the student worldwide protection, 24 hours a day. The Plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health and substance abuse issues. The Student Insurance plan also covers prescriptions at the Health Service Pharmacy on campus.

    Unlike an HMO or PPO, the Plan does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel. When you have other insurance, the Plan coordinates with the primary carrier. Student Insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of-network penalties. The Student Insurance Plan complements the family health plan. Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    You can find more information about the Plan at www.eiu.edu/studentinsurance or by contacting our office at 217-581-5290. There are 2 short videos on the website that do a nice job of explaining all about the Plan.

    The Summer 2021 Student Insurance fee will be automatically assessed to students enrolled in an on-campus program taking 9 or more hours; graduate assistants under contract to the University; and international students enrolled in an on-campus program taking 3 or more hours.

    Students wishing to waive the Student Insurance Plan must complete the Waiver Form available in their PAWS account. The deadline to waive coverage for the Summer 2021 semester is May 25, 2021. 

  • PART-TIME STUDENT INSURANCE FOR PART-TIME, ONLINE AND OFF CAMPUS STUDENTS

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    Student Insurance provides the student worldwide protection 24 hours a day.  The Plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health and substance abuse issues. The Student Insurance Plan also reduces copays for prescription medications at the Health Service Pharmacy. 

    Unlike an HMO or PPO, the Plan does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel. 

    Student Insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of network penalties.  The Student Insurance Plan complements the family health plan.  Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    You can find more information about the Plan at www.eiu.edu/studentinsurance or by contacting our office at 217-581-5290. There are 2 short videos on the website that do a nice job of explaining all about the Plan.

    Summer 2021 semester students enrolled in 5 or more hours (any program format), are eligible for coverage. Please note, students enrolled in an on-campus program taking 9 or more hours are automatically billed for coverage.

    Students wishing to enroll in the Student Insurance Plan must complete the Enrollment Form, available in their PAWS account. The deadline to enroll in the Plan is May 25, 2021. The cost of the coverage is $87.45. 

  • Student Insurance coverage for Summer

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    Student Insurance is available for the Summer 2021 term. The coverage effective dates are 5/17/2021-8/15/2021. The cost for the coverage is $87.45.

    Students who are insured in Spring 2021, who desire Summer coverage and will not be enroll in the Summer Term, may obtain coverage by submitting the Summer 2021 Enrollment Form available in their PAWS account prior to 5/16/21.

    Students who enroll for 5 or more hours for the Summer Term may obtain coverage by submitting the Summer 2021  Enrollment Form available in their PAWS account prior to 5/25/21. Coverage is effective upon receipt of the enrollment form.

    Student Insurance provides the student worldwide protection 24 hours a day.  The Plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health and substance abuse issues. The Student Insurance Plan also reduces copays for prescription medications at the Health Service Pharmacy. 

    Unlike an HMO or PPO, the Plan does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel. 

    Student Insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of-network penalties.  The Student Insurance Plan complements the family health plan.  Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    You can find more information about the Plan at www.eiu.edu/studentinsurance or by contacting our office at 217-581-5290. There are 2 short videos on the website that do a nice job of explaining all about the Plan.

  • PROCUREMENT YEAR-END DEADLINES

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    As a continued strategy to recover from budget shortfalls, ensure all purchases are coordinated with your supervisor.

    FY21 Non-essential purchases will not be approved. All FY21 requisitions must be received in the office of Procurement, Disbursements and Contract Services (PDCS) by the deadlines listed below. Procurement cannot guarantee that requisitions submitted after the deadlines will be paid from FY21 funds.

    FY22 requisitions may be entered by changing your transaction and delivery dates to July 1, 2021.

    All FY22 requisitions that are to be in place by July 1, 2021, need to adhere to the same deadlines below, or as requested by the buyer. Do not wait for FY22 budgets to be loaded.

    Purchasing Deadlines:

    Purchases exceeding the Board of Trustees approval limit:
    $250,000 for any purchase – February 23, 2021

    Purchases, including equipment, exceeding the Small Purchase Threshold:
    $100,000 for any purchase – April 16, 2021


    Purchases, including equipment, less than the Small Purchase Threshold:
    $100,000 for -- May 17, 2021

    Please notify Procurement if you have a purchase or are planning a purchase that cannot meet these deadlines.

    Other Deadlines:

    Copier Readings: All copiers need to be read and reported no later than 4:30 PM,  June 30, 2021.

    Office Depot Deadline: Final day to order through Office Depot for FY21 is NOON, June 29, 2021.

     

    P-Card Deadlines:

    Equipment- Equipment ordered on P-Card needs to be ordered no later than June 11, 2021 and ensure a delivery and transaction date of June 30, 2021, or earlier, on PaymentNet for purchases to come from FY21 funds.

     

    All other transactions- Transactions need a transaction date of June 30, 2021, or earlier, on PaymentNet for P-Card purchases from FY21 funds. All FY21 transactions must be reviewed and approved on PaymentNet no later than June 30, 2021.

     

    Invoices already received on campus for FY21 purchases:  Any invoices that have been submitted to campus for FY21 purchases should be submitted to PDCS no later than NOON, Thursday, June 24, 2021, to allow for payment prior to June 30, 2021.

     

    Final Payments: All final FY21 request for payments, invoices, and travel vouchers must be received in the Department of Procurement, Disbursements and Contract Services no later than NOON, July 9, 2021.

     

  • Civil Service Council Meeting Schedule

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    The Civil Service Council will meet in accordance with the dates posted on the Civil Service Council Staff Senate Web page: https://www.eiu.edu/council/
    The 2021 meeting dates will be the second Tuesday of every month at 8:30 a.m., and will be held virtually due to COVID mitigation until further notice until such time that in-person meetings can resume. 

    During the pandemic, Civil Service Council meetings will continue to occur via MS Teams. The meetings are open and anyone is welcome to attend. For a link to the meeting, please email jdreinhart@eiu.edu.

    ~ Josh Reinhart, on behalf of the EIU Civil Service Council


Related Pages

Contact Information

Media Relations
Josh Reinhart, Public Information Coordinator

2142 Old Main
Eastern Illinois University
600 Lincoln Ave.
Charleston, IL 61920
217-581-7400
Fax: 217-581-8444
jdreinhart@eiu.edu


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