Business/Administrative Associate – Assistant to the Dean - Lumpkin College of Business and Technology (INTERNAL CANDIDATES ONLY)
Closes: October 16, 2026
Position Summary: Eastern Illinois University is looking for a Business Administrative Associate – Assistant to the Dean. The Assistant to the Dean for Administrative Services for the Lumpkin College of Business and Technology will provide leadership and supervision for the main operating functions of the college in the following areas.
Essential Duties and Responsibilities:
Manage all personnel budgets for Lumpkin College of Business and Technology
Manage appropriated, general revenue and gift budgets for Lumpkin College Dean
Make recommendations for purchases, reconcile all budgets; monitor balances; handle budget transfers; etc.
Review all Lumpkin College budgets (including School of Business and School of Technology) continually. Monitor line items, verify balances/handle deficits
Monitor and track college fiscal year allocations, specific to travel expenditures, Redden grants and faculty awards
Work closely with budget office, business office and VPAA office, as well as school chairs and their staff members to ensure policies and deadlines are met
Maintain monthly budget reports using Argos and Banner; provide to dean upon request
Review and approve Ledger 2 and 7 budget requests
Download, review and distribute monthly gift reports for college/schools
Handle and maintain all course fee requests and updates; ensure course fees are established and accurately programmed in Banner
Process equipment requests for Dean and VPAA approval
Submit and monitor college appropriated travel allocations/expenditures
Ensure that food authorization forms are submitted for all college and school events
Create, review and process Unit A, ACF, and adjunct faculty documents
Create and process administrative and civil service contracts
Verify personnel budget and salary information in Banner
Continuously review faculty workloads (AoDs) for accuracy; discuss discrepancies with chairs; make adjustments as needed based on UPI agreements and AoD guidelines
Closely monitor faculty overloads and manage college overload report
Work with chairs and department managers to understand special CU assignments
Manage faculty, ASP and A&P portfolio/evaluation process
Manage 3 year review/360 degree evaluation process for chairs/A&P positions
Continuously review University Administrative Calendar to ensure compliance; notify dean/ chairs of upcoming deadlines
Review personnel budget data regularly from budget and VPAA offices
Review job descriptions for A&P, civil service positions; make suggestions for updates based on changes in duties
Administer summer school budget for college; continuously monitor and adjust workloads for accuracy
Manage updates on Summer Faculty Pay database; monitor regularly to ensure accuracy
Work with chairs, their staff members, and School of Extended Learning
Serve on search committees and assist with travel arrangements for candidates
Serve as member of Lumpkin College Executive Team and Lumpkin College Leadership Team; provide support to Dean's Student Advisory Board for meetings, events, and activities
Gather information/data and prepare agendas/minutes for multiple college-level meetings
Closely monitor course enrollments from Banner reports; make recommendations to dean and chairs related to courses not meeting minima requirements
Manage college level grade appeal process
Coordinate Redden Fund grants application and award processes; manage notification of awards and fund disbursements
Manage college-level faculty/staff/student award application and award processes; notifications and fund disbursements
Manage Lumpkin College websites; create and update content; create/manage Machforms
Research, verify and submit data for School of Business annual accreditation requirements (BSQ and APQ Finance modules)
Serve on AACSB accreditation team; research, calculate and supply data for reports; assist with management of report schedules
Prepare and manage mailing of Dean's List letters and certificates to students each fall and spring semester
Manage nominations for Honorary Degree and Distinguished Alumni awards
Handle verifications and updates in scholarship system
Manage communication and correspondence for dean; schedule appointments/meetings
Provide training to staff members in the School of Business and School of Technology as needed; also to staff members in additional areas across campus as needed
Assist with proofreading college publications
Organize annual fall semester orientation activities for incoming freshman/transfer students and welcome tables during the first week of classes in the fall semester
Coordinate Homecoming/rent City activities
Manage Lumpkin College meetings for entire faculty/staff
Manage details and activities associated with Lumpkin College leadership/culture training for all faculty/staff
Coordinate alumni and Dean's Student Advisory Board social events/receptions as needed
Coordinate details of Celebration of Scholarship, Creativity and Engagement university-wide event (college rotation)
Coordinate Lumpkin College faculty/staff/student awards ceremony
Coordinate Lumpkin College annual picnic
Assist School of Business and School of Technology staff with certain details of their events when there is overlap with and/or funding from Lumpkin College
Minimum Qualifications:
Bachelor's degree in business administration, management, or a field related to the position.
Two (2) years of professional business, financial, and/or managerial work experience.
Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.
Knowledge, Skills and Abilities:
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
Knowledge of technology including electronic equipment, computer hardware and software, and their applications.
Knowledge of basic arithmetic, algebra, statistics, and their applications.
Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.
Ability to work independently and effectively organize and prioritize multiple tasks.
Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
Ability to manage a budget and work within the constraints of that budget.
Ability to analyze, interpret, and explain work related documents, policies, and procedures.
Work Hours
The core work hours of this position are Monday through Friday 8:00 a.m.- 4:30 p.m.
Starting Salary/Pay Rate Range
Current starting pay rate for this position is $4,500.00 - $4,900.00 monthly
Application Deadline: October 16, 2026
In accordance with Eastern Illinois University policy (IGP #14.1), EIU is generally unable to sponsor or assume sponsorship of an employment visa (e.g., H-1B, OPT, or other) for this Civil Service position.
Required Applicant Documents: The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants.
Application
Resume
References
Transcripts (where required as a MAQ)
Benefits Overview:
Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees' well-being and career goals.
This position is eligible for the following benefits:
Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.
Vision Insurance: Vision coverage is included with medical at no cost.
Dental Insurance: Dental plans available to meet your needs.
Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.
Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.
Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.
For more information on our employee benefit programs for this specific position class, please visit https://www.eiu.edu/humanres/benefits/newemployees.php
Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equality of opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University.
The University and Community: Celebrating more than 130 years of excellence, Eastern Illinois University (EIU) is a fully accredited, comprehensive regional residential institution located in Charleston, Illinois—ideally positioned between Chicago, St. Louis, and Indianapolis. The University is known for its individualized attention, supportive relationships, and exceptional outcomes, including high graduation, retention, and career placement rates. Academically, EIU combines personalized learning with nationally respected programs. Small class sizes allow for close mentorship from distinguished faculty, while innovative undergraduate and graduate programs and firsthand opportunities prepare students for meaningful professional and personal growth. Campus life at EIU is vibrant and community oriented. The University features more than 50 buildings within walking distance, extensive recreational facilities, and more than 200 student organizations including NCAA Division I athletics, and 20+ fraternities and sororities. Cultural life thrives at the world-renowned Doudna Fine Arts Center and the Tarble, which bring exceptional artistic and performance experiences to campus and the region. Students, faculty, and staff enjoy the close-knit atmosphere of a classic college town with convenient access to shops, dining, and outdoor recreation—alongside robust service opportunities coordinated through EIU’s Office of Civic Engagement and Volunteerism. With its strong alumni network, sustainability efforts, and deep commitment to student success, Eastern Illinois University offers an exceptional environment to live, learn, and work.
Important Information for Applicants:
Eastern Illinois University is an Affirmative Action/ Equal Opportunity Employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at (217)-581-3463 or employment@eiu.edu for assistance.
