Date: June 9, 2014
Students may make a request to have personal directory information withheld. Forms may be picked up from the Office of The Registrar, 1220 Old Main. Requests must be filled out and signed no later than September 8, 2014.
Under the Educational Rights and Privacy Act of 1974, Eastern Illinois University is required to give public notice of the categories of student information which it has designated as directory information. Those categories are published below.
To request that any or all of the directory information concerning him/her should not be released without prior approval, a student should appear in person prior to 4:30 p.m. on Monday, September 8, 2014, at the Office of The Registrar, 1220 Old Main, and make the request in writing on forms provided by the University. Student photo identification is required at the time of the request.
Eastern Illinois University
GENERAL DIRECTORY INFORMATION
Student Directory Information shall include: name, local and home telephone numbers, local and home addresses, EIU e-mail addresses, dates of attendance, honors and awards received, degrees earned, majors, minors, concentrations, options, E number and photographs for internal University use, including the University Police Department.
Students who obtain a personal electronic mail account through the University should be aware that their name, student status, and e-mail "address" cannot be withheld from internet access.
PRIVACY ACT RIGHTS
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:
(1) The right to inspect and review the student's education records within 45 days of the day the University received a request for access.
Students should submit to the registrar, dean, head of the academic department or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
(2) The right to request the amendment of the student's education records that the student believes are inaccurate or misleading.
Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. (Grade appeals are administered under separate University policy.)
If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the requests for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
(3) The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interest. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, National Student Clearinghouse, Credentials, Inc. or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by Eastern Illinois University to comply with the requirement of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U. S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605
Possible Federal and State Data Collection and Use
As of January 3, 2012, the U.S. Department of Education's FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records — including your Social Security Number, grades, or other private information — may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal and State Authorities") may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is "principally engaged in the provision of education," such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.
The following is a list of student records maintained by the University,
including the location and custodian of each:
ACADEMIC, including permanent record, grade changes, and removal of incomplete forms, high school transcripts, transcripts and evaluations from other post-secondary educational institutions, academic waivers, letters of academic dismissal and letters of reinstatement.
---Registrar -- 1220 Old Main
ADVISEMENT, including grade reports and test scores for students assigned to Academic Advising.
----Academic Advising (only students assigned to Academic Advising) Director, Academic Advising, 2100 Ninth Street Hall, Individual Advisors
ALUMNI, including information submitted with application for graduation.
----Director, Alumni Services, Brainard House
ATTENDANCE RECORDS AND ABSENCE REPORTS
----Individual instructors and department heads
BURSAR (Cashiering and Student Accounts), billing, payment and refund information, loans
----Bursar, 1131-1139 Old Main
CAMPS AND CONFERENCES
---Director, Housing, University Union
CAREER SERVICES, including credentials, student teaching evaluations, employer references, and College and University recommendations.
----Director, Career Services, 1301 Human Services Building
CONTINUING EDUCATION, including registration materials for short courses, workshops, non-credit courses, academic conferences, and off-campus courses.
----Dean, School of Continuing Education, 2201 Blair Hall
----Director, Bachelor of General Studies Degree Program, 2138 Blair Hall
DISCIPLINARY AND BEHAVIORAL RECORDS
----Director, Student Standards, University Union
EVALUATIVE ITEMS AND REPORTS RELATING TO STUDENT'S PROGRESS TOWARD GRADUATION
OFFICE OF APPROPRIATE DEAN
----College of Sciences, 2116 Old Main
----Lumpkin College of Business and Applied Sciences, 4800 Lumpkin Hall
----College of Education and Professional Studies, 1420 Buzzard Hall
----College of Arts and Humanities, 2210 Doudna Fine Arts Center
----Graduate School, 1201 Blair Hall
OFFICE OF APPROPRIATE DIRECTOR OR COORDINATOR
----Director, Bachelor of General Studies Degree Program, 2138 Blair Hall
FINANCIAL AID, including loans, financial aid, and scholarships
----Director, Financial Aid, East Wing, Student Services Building
----International Student Advisor, 1176 Blair Hall
FRATERNITY AND SORORITY MEMBERSHIP
----Director, Greek Life, 316 University Union
----Dean, Graduate School, 1201 Blair Hall
----Grants-In-Aid Officer – Financial Aid, 4119 Student Services Building
PETITIONS FOR REINSTATEMENT
----Assistant Vice President for Academic Affairs, 1010 Old Main
REGISTRATION, including schedules, schedule changes and withdrawal forms.
----Registrar, 1220 Old Main
SCHOLARSHIP DATA (EIU Foundation)
----Executive Officer, EIU Foundation, Neal Welcome Center
STUDENT HEALTH INSURANCE
-----Director, Health Service, Human Services Building
STUDENT HOUSING, including application material, billing, and assignment information.
----Director, Housing, University Union
VETERANS, including Veterans Administration educational records and educational items relating to use of benefits.
----Director, Financial Aid, Student Services Building
Amy J. Lynch, Registrar