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Jul 16, 2013


All bi-weekly employees should have Thursday, July 4, recorded in the Holiday Hours section of their time sheet. The Holiday Day Off section is only used when a holiday falls on the employee's scheduled day off. Please make sure to record the holiday for each status employee. If you need assistance, please contact the Payroll Office at 581-5510.

MARSHA D. GRAY, Payroll Office
Posted: Jul 02, 2013

Faculty and administrative staff in nine-, 10- or 11-month positions who wish to change their salary distribution plan must complete a Salary Distribution Option form found on the HR website. The Salary Distribution Option form must be returned to the Human Resources Employment Office prior to the first day of the employee's contract. If a form is not received for new employees, the plan will default to salary paid according to contract dates. The salary distribution option plan chosen at this time cannot be changed during the current year and will continue in future years unless the Employment Office is notified of a change. If you have questions, please contact Carol Galey at 581-7655 or Cindy Maples at 581-2613.

CAROL A. GALEY, Human Resources Employment Office
Posted: Jul 02, 2013

Family Medical Leave Act (FMLA) entitles employees to take reasonable leave of up to 12 weeks per year for medical reasons, for the birth or adoption of a child and for the care of a child, spouse or parent who has a serious health condition.

It is your responsibility as the supervisor to inform your employees of the need to complete and submit paperwork to the Benefits Office when you discover an employee is going to be off work consecutively or intermittently for more than two weeks.

How do you know if someone is eligible? What is the process to follow? What forms to use?

Richard Enyard, Human Resources director, will provide the answers to these questions and more during two sessions (choose one): 9 to 10:30 a.m. Tuesday, July 23, or 9 to 10:30 a.m. Thursday, July 25. Both sessions are in Phipps Auditorium, Physical Science Building, Room 1205.

Please register here for ONE of the sessions.

Please visit the FMLA website for more information regarding FMLA. In the meantime, if you have any questions regarding FMLA, please contact Benefits Services at 581-5825 or

Contact Julie Benedict,, with questions regarding the workshops.

JULIE A. BENEDICT, Training and Development
Posted: Jul 09, 2013

Due to the change in co-payment amounts for the FY2014 plan year, managed care plan members were all sent new health insurance ID cards.

It has come to our attention that HealthLink OAP inadvertently sent new health insurance ID cards to all individuals who were ever dependents in the past on the HealthLink OAP memberís coverage. HealthLink OAP is advising members to disregard and destroy the ID cards for any dependent who is no longer on their coverage.

We apologize for any inconvenience this may cause you.

DENISE CORRAY, Benefits Officer
Posted: Jul 09, 2013

Have you ever wondered if you are reporting your holiday time correctly? The following defines the biweekly holiday codes. Employees covered by a collective bargaining agreement should consult their agreement and supervisor on the proper reporting of worked and non-worked holiday hours.

HOLIDAY: Any employee qualified to receive holiday pay should report their normal hours under the Holiday code. This is the only code most employees will need to use. Employees who have a work schedule other than Monday-Friday may need to use this code along with another holiday code.

HOLIDAY ON DAY OFF: This code will be used by employees who are scheduled to work other than Monday-Friday. If a holiday falls on your scheduled day off, you will report your normal hours under Holiday On Day Off code instead of the Holiday code. These hours will be in addition to the hours you work that week.

HOLIDAY WORKED 1.5X or HOLIDAY WORKED 2.0X: If an employee works on a holiday, they need to report the hours they worked under the Holiday Worked code(s) AND report their normal time under HOLIDAY or HOLIDAY ON DAY OFF. Both Holiday Worked codes are overtime codes that pay at time-and-a-half (1.5X) or double-time (2.0X). Your time sheet contains all the codes you are eligible to use.

Posted: Jul 10, 2013

The State of Illinois Medical Care and Dependent Care Assistance Programs, currently administered by Fringe Benefits Management Company, moved to a new claim-processing system supported by WageWorks Inc., effective July 1, 2013.

Between July 1, 2013, and July 14, 2013, all current MCAP and DCAP accounts were to be transitioned to the new WageWorks system. This two-week period was a HOLD PERIOD, during which no FY2013 claims were processed. This hold period was needed to transfer the accurate account balances to WageWorks. All FY2013 claims not submitted prior to June 30 will be reimbursed AFTER the hold period.

Due to this transition, there will be several changes for which you need to be aware. Please read the provided FAQs (located here) very carefully.

DENISE CORRAY, Benefits Officer
Posted: Jul 15, 2013


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