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EIU Media Relations

University Newsletter  —  News from Old Main

  • Library exhibit celebrates space exploration


    EIU's Booth Library will commemorate the 50th anniversary of the moon landing, as well as examine current and future space exploration, in a new exhibit, “On the Shoulders of Giants: The Moon and Beyond.” The exhibit will be on display from January 17 through May 31, 2019.

    “On the Shoulders of Giants” will include a look at several of the Apollo missions, with a focus on Apollo 11, the lunar landing of July 20, 1969; EIU alumni connections to the space program; biographies of specific astronauts; space exploration today and in the future; female contributions to space exploration; and more.

    An opening program to kick off the exhibit is planned at 5:30 p.m. Thursday, January 24 in the library’s West Reading Room. The event will feature the debut of the documentary “To the Moon and Back: An Oral History of the Lunar Landing.” The one-hour film features several local residents sharing their memories of the moon landing 50 years ago.

    The film is the result of a collaboration between Booth Library, WEIU-TV and the EIU History Department. WEIU-TV will air the film at 8 p.m. Tuesday, February 5.

    The exhibit and the opening program are free and open to the public. Additional programs related to the exhibit are being planned. For more information, visit the exhibit web site at, or follow Booth Library on Facebook or Twitter.

    Schools and other groups who would like to tour the exhibit are encouraged to contact Andy Cougill,, or call (217) 581-7548 to schedule a visit.

  • EIU Faculty Jazz Concert -- Celebration the Goodness of Music -- January 20


    The EIU Jazz Faculty Concert -- Celebrating the Goodness of Music -- will take place at 7:30 p.m. Sunday, January 20 in the Doudna Fine Arts Center Theatre.  EIU faculty members Sam Fagaly (saxophone), Paul Johnston (piano), Sam Winternheimer (bass) and Jamie V. Ryan (percussion) will perform music by Horace Silver, McCoy Tyner, and the Yellowjackets, along with new arrangements of jazz standards.  Vocalist Andrea Pope and trombonist Will Porter will also be featured on the program. Proceeds will support the David Frank Tanner/Ronald Eugene Gholson Endowed Fund Celebrating the Goodness of Music. Tickets for EIU Jazz Faculty Celebrating the Goodness of Music concert are $10 for general admission and $5 for students and can be purchased online at or at the Doudna Fine Arts Center Box Office.


  • *Revised Internal Governing Policies Updates


    The following internal governing policies were recently revised with the approval of the President.  Please take time to review these changes.

    Thank you.

  • Science Festival Showcase at EIU February 15


    Science for all ages will be available February 15 as the Department of Biological Sciences at EIU hosts a Science Festival Showcase on Friday, February 15 from 10 a.m. to 2 p.m. This event is free and open to the community. Explore tons of interactive booths with experiments, information tables, and quick, cool science projects. Meet a NASA representative, check out a real human brain, and build a DNA strand! Special science demonstrations and shows will be scheduled during the event. The Science Festival will be held in the University Ballroom of the MLK Jr. Student Union on EIU's campus. Free parking will be plentiful, and no sign-up is required. Contact Marschelle McCoy at with questions.



    The Illinois Department of Central Management Services has announced an increase in the mileage reimbursement rate for the use of personal vehicles while traveling on official government business. Effective January 1, 2019, the rate will increase from $.545 per mile to $.58 per mile.  The university's Travel Voucher will reflect the new rate on February 1, 2019. For questions, please contact Rachel Ballinger at (217) 581-7746.

  • Employment Opportunity: Office Support Specialist


    Eastern Illinois University is seeking candidates for a full-time Office Support Specialist in the Office of Admissions.  This position is responsible for the departmental budget and purchasing for the office. The Office Support Specialist is also the frontline point of contact for prospective students and families who visit campus, inquire with questions about the university and the admissions application process. Successful candidates must have:

    • a strong work ethic
    • attention to detail
    • excellent customer service skills
    • the ability to multi-task while working in a team environment

    Successful candidates must also have a strong knowledge of Excel and be comfortable working with modern technologies.

    Qualified candidates must be:

    • a high school graduate or equivalent
    • have twelve (12) months of clerical/office support work experience comparable to that performed at the Office Support Associate level of this series or in other positions of similar responsibility
    • have any one or combination totaling twenty-four (24) months from the following categories: (a) work experience performing clerical/office support work, including use of computer systems; (b) vocational training that provided a knowledge of generally accepted clerical procedures; (c) college or university coursework in Office Occupations, Business Administration, Business Education, or closely-related fields – 36 semester hours = twenty-four (24) months; (d) college or university coursework in any curriculum – 60 semester hours = twenty-four (24) months.

    Qualified candidates will be required to pass a Civil Service Examination. Minimum starting salary is $12.87/hour. To apply, applicants may submit an application online at Applications must be submitted by January 18, 2019 to ensure consideration.



    Eastern Illinois University Student Health and Counseling Services seeks a program assistant (temporary extra help) in the Health Education Resource Center. The Program Assistant will be responsible for assisting in the delivery of an institution-wide, comprehensive health promotion program. Responsibilities include:

    • supervising graduate assistant staff
    • delivery and management of health promotion programming
    • community capacity building
    • presenting and training
    • assessment and evaluation
    • health advocacy. 

    This temporary, extra help, civil service position is classified as a Program Assistant, and reports to the Director of Health and Counseling Services. The position will be filled as soon as possible and end on June 30, 2019. This is a non-benefit position, and will require approximately 37.5 hours/week, but no more than 900 aggregate hours between start and June 30, 2019.

    Required job qualifications include: Bachelor’s Degree in Health Education, Health Promotion, Public Health, Community Nutrition/Dietetics, Human Services, Student Affairs, Higher Education Administration, or related field. To apply, please submit application, resume/vita, transcripts, certifications/licenses, and the names and contact information for three (3) business references online at Review of applications will begin immediately and continue until the position is filled.



    Eastern Illinois University will host its Spring 2019 Marketing and Recruitment Update from 3 to 4:30 p.m. Wednesday, January 16 in the Doudna Fine Arts Center Lecture Hall. The event will assist all employees in helping EIU meet its current and future enrollment goals. All EIU employees are encouraged to attend should their schedules allow. For those who are unable to attend, the update will be recorded and made accessible soon after the event. Topics will include:

    • An Enrollment Overview will be provided as to where we are for this enrollment cycle.
    • New Scholarships for this year include our AIM HIGH scholarship programs will equate to more opportunities to provide financial assistance to our prospective students.
    • Enrollment yield objectives and upcoming events: Undergraduate admissions will talk about what we have planned, and how you can help bring in the Fall 2019 cohort.
    • New Online Storefront for print on demand provides access to entities across campus to create basic print and promotional marketing items quickly and easily.
    • New Majors/Minors database allows departments the ability to promote all academic offerings while providing enhanced functionality to increase ease of use:
    • New MyEIU departmental access that empowers departments to call, email and text prospective students, and to and see all of their progress and updates.

    Upcoming Recruitment Events

    • Saturday, January 26: Admitted Student Event at LLT Group
    • Sunday, Januaury 27: Admitted Student Event at Lombard
    • Friday, February 8: EIU Spring Transfer Student Open House

    Thank you for your continued advocacy! Employees can opt-in for all future Enrollment Management updates at

  • Deadline to Register is January 28 for EIU's February 1 EIUnity Conference


    EIUnity would like to extend an invitation to attend the university's 11th Annual EIUnity Diversity Conference Friday, February 1, 2019, in the Martin Luther King Jr. University Union. This year's theme is “Help Us Make A3 (Acceptance, Awareness & Access) the Norm” -- a concept designed to raise diversity awareness and advocacy across EIU’s campus. Event coordinators urge faculty and staff to attend this year's conference and hope that employees also can encourage students in their class, student leaders, and office colleagues as well. This informative event is free for the EIU Community! Faculty members who would like to bring class/program participants during a particular time slot also are encouraged to do so, but are reminded to register for the session(s) they would like to attend. Those wanting to attend the luncheon must register for the entire day or either the morning sessions or afternoon sessions.

    Event coordinators are excited to announce that this year's conference will feature some awesome topics and presenters, including offering Safe Zone Core Training (registration for this is required as well). The full itinerary is available at Please review the session topics, then click registration on the bottom of the page. Deadline for registration is 4:30 p.m. Monday, January 28.


  • EIU VP of University Advancement Candidate on Campus January 17, 18


    Dr. D. Dale Walker, candidate for EIU's Vice President of University Advancement, will visit campus Thursday and Friday, January 17 and 18. The visit schedule is below:

    Thursday, January 17th

    • 8:30 a.m. -- Foundation Board Members -- Neal Welcome Center
    • 9:30 a.m. -- Open Session -- Neal Welcome Center

    Friday, January 18th

    • 8 a.m. -- Continental Breakfast Meeting with Members of the Community -- Neal Welcome Center
    • 9:30 a.m. -- Open Session -- 3108 Blair Hall

    EIU's University Advancement unit focuses on creating a heightened awareness of Eastern's state and national image, securing and increasing private and public support, and  advancing quality academic and athletic programs at the university. The Vice President for University Advancement and Foundation Executive Officer will have primary responsibility for the Advancement operation and Advancement staff (including Alumni Services, Development, and the EIU Foundation). This position also serves as the Chief Development Officer and the Executive Officer of the Foundation, and coordinates with EIU's Alumni and Foundation Boards, fundraising volunteers, donors, and other external funding sources.


    In accordance with the 2018-22 EIU-UPI Unit A agreement, Summer Research and Creative Activity Awards are available this year. The awards are for research and creative activity projects conducted between the end of the spring semester and August 31, 2019 by tenured/tenure track faculty in bargaining Unit A. Approximately 20 awards of $4,000 each in the form of personal services payments will be granted. Faculty who wish to apply for funding should apply online ( or hand-deliver their proposal to the Office of Research and Sponsored Programs, 1102 Blair Hall, no later than noon on Wednesday, February 6, 2019.  Researchers who have previously received a CFR grant and/or Summer Research and Creative Activity Award should make sure all progress/final reports are on file in the Office of Research and Sponsored Programs. To obtain a copy of the application materials, please visit our website ( If you have any questions, please contact Mary Mattingly ( or at (217) 581-2711
  • Academy of Lifelong Learning: Spring 2019 Program Guide Available


    The EIU Academy of Lifelong Learning offers non-credit educational events for adults of all ages.  Most events are free and open to the public. The 2019 spring semester Program Guide is now available in Booth Library, 2201 Blair Hall, the Union Bookstore, Doudna FAC and the Tarble (TAC). The digital version may be accessed online at Contact the School of Extended Learning at (217) 581-5114 for additional information or multiple copies of the program guide for your group.  

  • EIU Choral Ensemble Dates for Spring 2019


    EIU Choral Activities has openings for all voice parts in the following choral ensembles:

    • CONCERT CHOIR - Tuesdays and Thursdays from 2 to 3:15 p.m. and Wednesdays from 1 to 1:50 p.m.
    • MIXED CHORUS - Mondays, Wednesdays and Fridays from 1 to 1:50 p.m.
    • CAMERATA SINGERS - Tuesdays and Thursdays from 6 to 6:50 p.m.

    EIU’s choral ensembles are open to all students regardless of major. Come be a part of one of EIU's and the Choral Ensemble's great traditions! Please email the director of Choral Activities Dr. Jason Harris for more information:

  • Library Tours Available Through January 24


    Eastern students, faculty and staff members are encouraged to take a tour of Booth Library to find out what the library has to offer.

    Twenty-minute tours will be offered regularly during the first three weeks of the semester. There’s no need to sign up -- just come to the Research Help desk on the north end of the library to join in any of the tours Monday through Thursday. Tours will be offered at 11 a.m. and 3 p.m. through Jan. 24. The library will be closed on Jan. 21 in observance of the Martin Luther King Jr. holiday.

    Tours are also offered by appointment. Contact a research help librarian at (217) 581-6072 to schedule your tour.

  • Nominations for 2018 Outstanding Philanthropist


    The Eastern Illinois University Foundation is currently accepting nominations for the 2018 Burnham & Nancy Neal Outstanding Philanthropist Award. The award is bestowed upon individuals and organizations who have demonstrated dedication and commitment to the academic and cultural well-being of Eastern Illinois University by providing sustaining financial support through lifetime contributions, and pledges or planned gifts as well as service to the University and the community.

    Criteria for Award: The award is bestowed upon individuals, corporations or foundations who have fulfilled all of the of the following criteria:

         1. Have provided sustaining financial support through lifetime contributions
         2. Have provided support in the form of pledges or planned gifts as of December 31, 2018 and
         3. Have demonstrated service to the University and the community.

    Deadline for submissions is January 31, 2019. Nominations can be submitted by visiting the Foundation’s website at or by mail to:

        EIU Foundation
        Attn: Nancy Murray
        860 W. Lincoln Ave.
        Charleston, IL 61920

  • Annual Prudential Long-Term Disability Rate Increase Updates


    The annual Prudential Long-Term Disability calculations have been completed and updated in Banner. Employees may notice a change in their payroll deduction. Premium increases became effective 12/1/18.

    BW1 deductions (check payable 1/4/19) will have retro included for the 1st and 2nd halves of December as BW1 is paying for the 1st half of January. Regular deductions will be in effect for BW2, payable 1/18/19.

    Those employees paid on a monthly basis will see retro premiums included on MN2, payable 1/31/19 with regular deduction taking effect MN3 (2/28/19).

    Please contact the Benefits Office at with any questions or concerns.

  • Tenure Track Faculty Position in Computer Science


    The Department of Mathematics and Computer Science in the College of Sciences at Eastern Illinois University invites applications for a tenure-track position in computer science.

    We are seeking an applicant who has a concentration in one or more of the following areas: networking, databases, artificial intelligence, machine learning, parallel programming, or distributed systems.   Preference will be given to candidates with a PhD in Computer Science or related discipline, ABD considered.  Strong candidates in any area of specialty will be considered.  PhD required for tenure. The ideal candidate will enjoy teaching both lower and upper division computer science classes, engage in system administration, and occasionally teach service-level mathematics courses. Demonstrated commitment to diversity and experience with promoting inclusive excellence is required. The position begins August 2019. Applicants should submit a cover letter, curriculum vitae, statement of teaching philosophy, statement of research interests, all transcripts, and three letters of reference.

    Application materials must be submitted electronically to Interfolio at Review of applications will begin immediately, but will be accepted up until January 18, 2019. For questions about the search, please contact Dr. Peter Andrews, Search Committee Chair at

    The Department of Mathematics and Computer Science currently offers four undergraduate degrees, including a newly revised B.S. in computer science. Additionally, we offer two graduate programs - one in mathematics and one in mathematics education. Information about the department can be found at

  • Used toner Collection


    EIU collects used toner cartridges for recycling. The Civic Engagement and Volunteerism office coordinates this effort. Once your department has at least five used cartridges that need picked up, please fill out the Toner Request Form on our website. We will send a staff member out to pick it up for you!

  • 403(B) and 457(B) Contribution Limits to Increase for 2019


    Employees under the age of 50 can contribute a maximum of $19,000 for the year. Employees over age 50 can contribute a maximum of $25,000 for the year.

    The required Universal availability notice for 2018 is now available on the Benefits website as well as mentioned elsewhere in the University Newsletter.

  • 403(B) Universal Availability Notice


    Retirement & Investment Plans

    403(b) Universal Availability Notice 2019

    Eastern Illinois University (the "University") sponsors the Supplemental 403(b) Retirement Plan (the "Plan"). Eligible employees of the University can voluntarily elect to defer a portion of their compensation to the Plan to supplement their retirement savings.

    The Plan is a supplement to the State Universities Retirement System (SURS) pension. Participation in the Plan does not reduce any University benefits based on full salary, such as SURS, life insurance, disability, or survivor benefits.


    Generally, all common law employees of the University who receive compensation reportable on a Form W-2 are eligible to participate in the Plan, so long as the employee elects to contribute at least $200 each year. The only employees not eligible to participate in the Plan are non-resident aliens with no U.S. source income.


    Pre-tax Contributions - Both Federal and State income taxes are deferred on the contributions and any earnings thereon until distributed from the Plan. Distributions are taxed as ordinary income for Federal tax purposes. However, distributions are not taxed by the State of Illinois if distributions are made (i) in accordance with Plan provisions, (ii) on or after the participant has attained full retirement age, and (iii) while the participant is a legal resident of the State of Illinois.

    Post-tax (Roth) Contributions - Federal and State income taxes are withheld from Roth contributions at the time that they are contributed to the Plan. However, contributions and any earnings thereon are not subject to Federal and State income taxes upon distribution if a five-year period has passed since Roth contributions were first made to the Plan and the distribution is a "qualified distribution". A qualified distribution is a distribution (i) made on or after the date on which the participant attains age 59 ½, (ii) made to a beneficiary on or after the death of the participant, or (iii) attributable to the participant's being disabled.

    Employee contributions to the Plan can be allocated among the investment options offered by any approved vendor under the Plan. Employees are 100% vested in their accounts under the Plan at all times.

    Contribution Limits

    Annual contributions to the Plan are limited per IRS regulations. The contribution limits for the 2018 and 2019 calendar years are:

    Year Basic Elective
    Contribution Limit Age 50+ Catch-up/Contribution 15 Years of Service/Catch-up Contribution
    2018       $18,500       $6,000       $3,000*
    2019       $19,000       $6,000       $3,000*

    *The 15 years of service catch-up contribution applies before the age 50+ catch-up, and is based on a formula that takes into account all past contributions to the Plan and the employee''s total years of service to the University. The maximum 15 years of service catch-up available is $3,000 per year up to a $15,000 lifetime benefit, but an employee''s actual catch-up may be lower than this maximum. If you wish to defer more than $18,000 ($24,000 if age 50 or older), please contact the Benefits office on your campus to determine if you are eligible for the 15 years of service catch-up.

    To Enroll

    Eligible employees may begin participating in the Plan at any time. To enroll in the Plan, an employee must complete both (i) an approved vendor''s application to open an account and (ii) a Salary Reduction Agreement (SRA) to elect the contribution amount. Contributions may be designated as a percent of salary or as a flat dollar amount. The SRA will apply only to amounts earned after enrolling in the Plan, and an employee''s election under the SRA will continue until the SRA is modified or revoked by the employee.

    To Modify a Deferral Election

    Employees may increase, decrease or stop their contributions to the Plan at any time. Employees may also change the approved vendor to which their contributions are made at any time. These forms are available on the Benefits website under the heading of Benefits/Payroll forms.

    Approved Vendors

    To enroll in our approved 403(b) vendor plans, please visit the Tax-Deferred Retirement Accounts webpage at 403(b) representatives also make periodic visits to campus. Please see the University Newsletter for announcements on open counseling sessions with representatives.

    American Funds (First Mid-Illinois Bank): 217-348-1244
    Ameriprise Financial Services: 217-234-8136
    Fidelity Investments: 800-343-0860
    ING: 217-493-4518
    TIAA-CREF: 800-842-2005
    VALIC: 800-892-5558

    More Information

    Contact the Benefits Services Office or one of the approved vendors directly with questions or for help enrolling in the Plan.

    Benefits Services Offices

    This notice is provided as a source of information and does not constitute legal, tax, or other professional advice. If legal advice, tax advice, or other professional assistance is required, the services of a professional advisor should be sought. Every effort has been made to make this notice as thorough and accurate as possible. However, there are other legal documents, laws, and regulations that govern the operation of the Plan. It is understood that in the event of any conflict, the terms of the Plan document, applicable laws, and regulations will govern.

  • Student Insurance Waivers Available


    EIU student insurance provides students worldwide protection, 24 hours a day. The plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health and substance abuse issues. The student insurance plan (hereafter SIP) also covers prescriptions at the Health Service Pharmacy on campus.

    Unlike an HMO or PPO, the SIP does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel. When you have other insurance, the SIP coordinates with the primary carrier. Student insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of-network penalties. The SIP complements the family health plan. Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    The Spring 2019 student insurance fee will be automatically assessed to students enrolled in 9 or more on-campus hours; graduate assistants under contract to the university; and international students who are enrolled in a minimum of 3 on-campus hours. Students with other insurance coverage may request a waiver of the student insurance fee if their other coverage is a PPACA (Patient Protection and Affordable Care Act)-compliant plan. Students will be required to complete a waiver and provide a copy of their insurance card. The waiver is available in the Student Insurance Office and on the student insurance website at 2019 Waiver Form.pdf.

    January 18, 2019 is the last date these waivers will be accepted for the spring 2019 term. For more information, call (217) 581-5290.

  • Part-Time Student Insurance Available for Part-Time, Online, and Off-Campus Students


    Student insurance provides the student worldwide protection 24 hours a day. The plan has a $100 deductible per diagnosis and pays up to 70% of eligible expenses for physician and hospital expenses, lab and x-ray, surgery, ambulance transport, physical therapy, maternity expenses, mental health and substance abuse issues. The Student Insurance Plan, hereafter SIP, also reduces copays for prescription medications at the Health Service Pharmacy.

    Unlike an HMO or PPO, the SIP does not have a network, giving students a choice in their care and provides coverage for treatment the student receives while they are at home, at school, and wherever they may travel.

    Student insurance is an economical way to reduce or eliminate out-of-pocket expenses when family health plans do not cover 100% of medical costs because of deductibles, co-payment amounts, limitations on specific benefits, and out-of network penalties. The SIP complements the family health plan. Most students find it beneficial to carry both, particularly if the family plan has a deductible and/or coinsurance.

    Spring 2019 students, who are registered for 5 or more hours, may purchase student insurance for the semester by submitting the part-time enrollment form to the Student Insurance Office prior to 4:30 p.m. January 18, 2019. The forms can be downloaded from the Student Insurance website at 2019 Enrollment Form.pdf.

    The cost is $109.95.

Related Pages

Contact Information

Media Relations
Josh Reinhart, Public Information Coordinator

2142 Old Main
Eastern Illinois University
600 Lincoln Ave.
Charleston, IL 61920
Fax: 217-581-8444

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