Nov 27, 2012

 

Human Resources

CHANGE IN DEADLINE FOR MONTHLY PAYROLL
Due to the upcoming holidays in November and December, new contracts, contract changes, Request for Supplemental Personal Services Payment forms and any other items affecting the November and December payrolls MUST be received in the Human Resources Employment Office by the 12th of each month to be processed. If you have questions, please contact Carol Galey at 581-7655 or Cindy Maples at 581-2613.

CAROL A. GALEY, HR Employment Office
Posted: Nov 06, 2012


DIRECT DEPOSIT REMINDER
All student employees must sign up for direct deposit of their wages. Supervisors should remind all student workers of this university policy, and direct students to the Payroll Office if they have not yet completed this paperwork. The Payroll Office will begin contacting supervisors of any student employees in their area who may be in violation of this policy. Questions? Contact the Payroll Office at 581-5510 or visit this web site to obtain the necessary form

MARSHA D. GRAY, Payroll
Posted: Nov 12, 2012


REMINDER TO SIGN UP FOR W-2 ONLINE
Please remember to sign up for the option to print your own W-2 online. Employees of EIU have the option of receiving their W-2 forms online. By completing an online consent, employees will have online access to their W-2s 24 hours a day and will no longer have to be dependent on the mail.

An electronic consent to receive your W-2 online must be done through PAWS (Panther Access to Web Services) . Once in PAWS, click the "Employee" tab at the top of the page, click on "Tax Forms," and finally click on "Electronic W-2 Consent" in the Tax Forms menu. Read the explanation of electronic consent and then check the box under "My Choice." Electronic consents will remain in effect unless revoked (green check mark in box). Employees who provided consent last year for electronic W-2s are already set up and nothing additional is needed.

Remember, the quickest and easiest way to receive your 2012 W-2 is to access it online. Employees who do not have a sign-on for PAWS can contact the Information Technology Help Desk at 581-HELP to get set up. Contact the Payroll office at 581-5510 for questions concerning electronic W-2s.

MARSHA D. GRAY, Payroll
Posted: Nov 12, 2012


PLEASE TAKE TIME TO PROVIDE FEEDBACK FOR VOLUNTARY BENEFITS SURVEY
In an effort to better serve you, the Benefit Services Office has identified several different benefits that we believe may be of interest to you. These benefits would be identified as VOLUNTARY benefits, meaning that any participation in these potential programs would be voluntary and any cost associated with the individual programs would be the responsibility of the employee.

Please take a brief moment to identify those programs which may be of interest to you by replying to the attached survey. We have also included a space where you may write in a program that may not be listed.

We'd appreciate it if you could kindly respond to this survey by Nov. 30. We will then review the responses and communicate our findings to the campus with follow-up information on any implementation plans.

Thank you for giving us the opportunity to better serve you and in helping continue to make Eastern Illinois University an employer of choice!

If you have already responded to this survey, please accept our thanks for your feedback.

Please follow this link to respond to this quick survey.

LINDA HOLLOWAY, Benefit Services
Posted: Nov 26, 2012


CVS JOINS EXPRESS SCRIPTS MAINTENANCE NETWORK
Effective Friday, Nov. 16, 2012, CVS Pharmacy joined the Express Scripts (Medco) Maintenance Network. The Maintenance Network allows plan participants of HealthLink OAP, Health Alliance Illinois, Coventry Health Care OAP and the Quality Care Health Plan to receive a 90-day supply of medication through a retail pharmacy for only two co-payments. This does NOT affect members of Health Alliance HMO. As of Nov. 16, all CVS pharmacy locations nationwide are in the network.

The Latest News section of the CMS Benefits website will be updated with the news of this change as soon as they receive the new information from Express Scripts.

The CMS Benefits website link here provides general information about the Maintenance Network.

DENISE CORRAY, Benefits Services
Posted: Nov 26, 2012


DON'T FORGET TO RECORD HOLIDAY HOURS
HOLIDAY HOURS

All bi-weekly employees should have Nov. 22 and 23 (Thanksgiving) recorded in the Holiday Hours section of their time sheet. The Holiday Day Off section is only used when a holiday falls on the employee's scheduled day off. Please make sure to record the holiday for each status employee. If you need assistance, please contact the Payroll Office at 581-5510.

MARSHA D. GRAY, Payroll Department
Posted: Nov 26, 2012


TIME REPORTING FOR BI-WEEKLY
The total of the following categories on the time sheet should equal the total hours scheduled per pay period: regular hours, compensatory used, vacation, sick leave, family sick leave, bereavement, holiday hours (please remember to record your holiday hours on the proper earnings code line of your time sheet), dock pay and differential pay (move time, vessel cleaning and mask time). For most departments, this should equal 75 hours. Please verify that this total is correct before submitting your time sheet to Payroll. If you need assistance, please contact the Payroll Office at 581-5510 or 581-2214.

MARSHA D. GRAY, Payroll Department
Posted: Nov 27, 2012


BI-WEEKLY HOLIDAY EARN CODES
Have you ever wondered if you are reporting your holiday time correctly? The following defines the bi-weekly holiday codes. Employees covered by a collective bargaining agreement should consult their agreement and supervisor on the proper reporting of worked and non-worked holiday hours.

HOLIDAY: Any employee qualified to receive holiday pay should report their normal hours under the Holiday code. This is the only code most employees will need to use. Employees who have a work schedule other than Monday through Friday may need to use this code along with another holiday code.

HOLIDAY ON DAY OFF: This code will be used by employees who are scheduled to work other than Monday through Friday. If a holiday falls on your scheduled day off, you will report your normal hours under the Holiday On Day Off code instead of the Holiday code. These hours will be in addition to the hours you work that week.

HOLIDAY WORKED 1.5X or HOLIDAY WORKED 2.0X: If an employee works on a holiday, they need to report the hours they worked under the Holiday Worked code(s) AND report their normal time under HOLIDAY or HOLIDAY ON DAY OFF. Both Holiday Worked codes are overtime codes that pay at time-and-a-half (1.5X) or double-time (2.0X). Your time sheet contains all the codes you are eligible to use.

MARSHA D. GRAY, Payroll Department
Posted: Nov 27, 2012


 


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