Newsletter Sections

 May 25, 2018


News from Old Main

EIU Police Officer Testing: Applications Due June 18

Eastern Illinois University in Charleston will be conducting testing for the University Police Officer classification.

Candidates must:

  • be Illinois residents
  • have earned a high school diploma or equivalent
  • possess a valid driver's license
  • have no record of conviction of a felony or a crime involving moral turpitude
  • be eligible for bonding
  • be at least 21 years of age upon employment
  • be able to complete the Basic Law Enforcement Officers Training Course.

Police Officers at EIU safeguard lives and property by enforcing applicable laws and regulations and promoting good university/community relations. They work under general supervision of higher level personnel. The typical duties of a Police Officer include:

  • patrolling assigned post
  • conducting investigations as required, including violations of State statutes, city and county ordinances, and university regulations; as well as investigating and reporting unusual conditions that might endanger the public safety; assisting s other agencies during emergencies
  • making arrests
  • submitting reports to supervisors
  • directing vehicle and pedestrian traffic and enforcing parking and traffic rules and regulations

Eligible candidates should apply at no later than June 18, 2018 in order to be scheduled for the upcoming Police Officer Physical Fitness Testing. The application should include a resume, three business references and college transcripts, if applicable. Successful candidates must also pass a knowledge exam, as well as oral boards.

Additional information concerning Police Officer testing can be found at Contact the Examinations Office at (217) 581-7654 for more information including any required documentation and to ensure you have a reserved place for the next Physical Fitness Testing in June.

Donna Noffke, Human Resources
Posted: May 21, 2018

WEIU News Watch Students Win More Awards
Congratulations are in order for students Maher Kawash and Abbey Taylor. Taylor submitted an entry that won an Emmy Award in this year's NATAS Mid-America Student Television Awards and Kawash also received an honorable mention in the talent category. News Watch was also awarded First Place for Outstanding Television Newscast at this year's Illinois News Broadcasters Association student awards competition.

Ke'an Armstrong, Radio-TV Program
Posted: May 15, 2018

Gateway Program Moves to the Academic Advising Center

Gateway Advisors and staff will join the Academic Advising Center, effective June 1, 2018. EIU is merging offices and all advisors will work with all student populations.

The office is located in Ninth Street Hall, room 2100.

If you have any questions please call (217) 581-2313.

Shelley James, Academic Advising Center
Posted: May 15, 2018

Writing Center Summer Hours

The Writing Center will be open for business during the six-week summer session -- Tuesdays and Thursdays from 9am to 1pm and Wednesdays from 9am to noon.

Students can call (217) 581-5929 to make appointments for a face-to-face sessions in Coleman Hall 3110; on-line students can meet with a writing consultant via Skype.

Fern Kory, English
Posted: May 15, 2018

Carlene Richardson Retirement Celebration May 31

Carlene Richardson, ITS User Services/Help Desk, is retiring after more than 30 years at Eastern Illinois University. Please join us in celebrating her retirement at a reception from 1 to 3pm in the Student Service Building (Upper West Wing Room 4300) on Thursday, May 31, 2018.

Becky Shew, ITS
Posted: May 14, 2018

Class Packets at the Panther Print & Copy Center

Bring your syllabus/supplemental information/reading/class packet(s) to the Panther Print and Copy Center. We will print your information to your specifications, and have it available for your students to purchase in a timely manner, with no hassle to you, and as little cost to your students as possible. It's our pleasure to offer quick, courteous and accurate service to our faculty and staff, as well as the student body. Class packets can be e-mailed or delivered to the Print Center, where they are printed and finished. Completed packets are sold through the Union Bookstore. If you have questions or need assistance in any way, please contact Jon Crask by calling (217) 581-5334, or via e-mail at

Jonathan Crask, Union General Operations
Posted: May 14, 2018

Civil Service Supervisors -- Annual Performance Appraisals Due June 30

Civil service employee performance appraisals are due June 30, 2018. These evaluations are required annually per Internal Governing Policy #39 and BOT Regulation II C-4. Performance appraisal forms for FY18 should be completed and submitted by or before June 30, 2018 for all civil service employees. Directors and supervisors are accountable for their completion and submission of these evaluations to Human Resources. The evaluation form, along with a supervisor guidebook, is available here

Appraisals should be an accurate and honest reflection of the employee's performance for FY18. Remember to include the review period (which can be flexible, but in most cases is July 1, 2017, through June 30, 2018) along with comments/justification for ratings of "outstanding," "needs improvement" or "unacceptable." We will contact Supervisors to request the appraisal forms if they are not submitted by June 30. If you have questions, please contact human resources at or by calling 217-581-3514.

Human Resources,
Posted: May 11, 2018

Jumpstart Faculty Facilitators Needed

The Office of Civic Engagement and Volunteerism is looking for faculty to serve as a facilitator for Jumpstart 2 G.I.V.E. 2018.

Jumpstart 2 G.I.V.E. is a community service day for all freshman and transfer students participating in PROWL. The event will take place on Saturday August 18, 2018 from 9am to 2pm with locations both here on campus and in the surrounding communities. As a facilitator you will meet the students at check-in and be in charge of a site location, making sure things run smoothly! If you are interested in serving as a facilitator or have any questions please contact our office by emailing

Thank you in advance,
The Office of Civic Engagement and Volunteerism Staff

Alexis Garner, Civic Engagement and Volunteerism
Posted: May 08, 2018

New Look for D2L Brightspace Coming July 26
Good news! D2L Brightspace is getting a facelift! Starting on July 26, 2018, you will notice a new look and feel for D2L Brightspace. A cleaner interface, new fonts, updated icons and some new workflows mean that your courses will look more polished and modern. Read more.

Julie Lockett, Director of Instructional Technology Services
Posted: May 02, 2018

Open Enrollment

It's that time of year again...Benefits Choice Open Enrollment Period. If you wish to keep your current coverage, no action is necessary unless you intend to enroll or re-enroll in Flexible Spending Accounts.

Please note Sarah Bush Lincoln will not be a provider of Health Alliance medical plans effective 07/01/2018.

Premiums have not changed for full-time employees. Part-time employee premiums will increase. Member optional life insurance rates will be decreasing. Benefits elections should be completed through the MyBenefits website:

Erica Thornton, Benefits Operations
Posted: May 01, 2018

Nominations Being Sought for EIU Foundation Honorary Lifetime and Outstanding Foundation Members

The Eastern Illinois University Foundation is currently accepting nominations for the 2018 Honorary Lifetime Member and the 2018 Outstanding Foundation Member Awards. Deadline for Submissions is May 31, 2018.

Nominations and criteria for these awards, can be submitted by visiting the Foundation webpage at Complete and e-mail your nomination to or by mail to:

EIU Foundation
Attn: Nancy Murray
860 W. Lincoln Ave.
Charleston, IL 61920

Nancy Murray, EIU Foundation
Posted: May 01, 2018

Year End Purchasing Deadlines

As a strategy to recover from the budget impasse, make sure all purchases are coordinated with your Supervisor.

  • FY18 Non-Essential Purchases will not be approved.
  • FY19 requisitions may be entered by changing your transaction and delivery dates to July 1, 2018.
  • All FY18 requisitions must be received in the office of Procurement, Disbursements and Contract Services (PCDS) by the deadlines listed below. Procurement cannot guarantee that requisitions submitted after the deadlines will be paid from FY18 funds.
  • All FY19 requisitions that are to be in place by July 1, 2018, need to adhere to the same deadlines below, or as requested by the buyer. Do not wait for FY19 budgets to be loaded.

Purchasing Deadlines:

Purchases exceeding the Board of Trustees Approval limit:
$250,000 for any purchase -- Feb. 23, 2018

Purchases, including equipment, exceeding the Small Purchase Threshold:
$100,000 for any purchase - May 4, 2018

Purchases, including equipment, less than the Small Purchase Threshold:
$100,000 for -- May 15, 2018

Please notify Procurement if you have a purchase or are planning a purchase that cannot meet these deadlines.

Other Deadlines:
Travel Applications Deadline: All Travel Applications for the remainder of FY18 must be received in PDCS no later than June 8, 2018.

Office Depot Deadline: Final day to order through Office Depot for FY18 is NOON, June 27, 2018.

P-Card Deadlines:

Equipment- Equipment ordered on P-Card needs to be ordered no later than June 15, 2018 and ensure a delivery and Post Date of June 30, 2018, or earlier, on PaymentNet for purchases to come from FY18 funds.

All other transactions- Transactions need a Post Date of June 30, 2018, or earlier, on PaymentNet for P-Card purchases from FY18 funds. All FY18 Transactions must be reviewed and approved on Payment Net no later than June 29, 2018.

Invoices already received on campus for FY18 purchases: Any Invoices that have been submitted to campus for FY18 purchases should be submitted to PDCS no later than NOON, Wednesday, June 27, 2018, to allow for payment prior to June 29, 2018.

Final Payments: All final FY18 Request for Payments, Invoices, and Travel Vouchers must be received in the Department of Procurement, Disbursements and Contract Services no later than NOON, July 6, 2018.

Susan Propst, Procurement, Disbursements and Contract Services
Posted: May 01, 2018

EIU Wellness Program

The Benefits Office is happy to present a health and wellness program specifically designed for employees to engage and be present in their own health and wellness. Please visit our interactive website which includes numerous resources right at your fingertips:

Also note that each month, as part of the Community Wellness portion of this program, we will highlight a local organization that we will be giving back to. This month the spotlight is on Camp New Hope. Donations from their wish list located on their website can be dropped off at the designated table outside of the Human Resource Office.

Erica Thornton,
Posted: May 01, 2018


The organizers of Celebration: A Festival of the Arts would like to thank everyone for coming out to this year''s festival April 22-23. As we look to the future, Celebration invites EIU's faculty, staff and students interested in being part of the organizing committee. The festival's welcomes a wide range of participation from the campus and local communities. If you would like to get involved, email:

Thank you for your interest in Celebration!

Daniel Crews, University Apartments Operations
Posted: May 01, 2018

Booth Library Adds 1,434 Items in April
During April, Booth Library acquired and cataloged 1,434 new items. The list can be viewed here. These acquisitions include donations to the library, re-cataloged library items, freely available government publications, and consortium-wide purchases.
The list is arranged by location: Ballenger Teachers Center, Books, Electronic Resources, Illinois and Federal Documents, Maps, Media, Reference Collection, Special Collections and University Archives. The titles are listed by call number within each location. Please contact Karen Whisler, head of Collection Development, at 581-7551 or if you have questions.

David Bell, Library Services
Posted: May 01, 2018

Summer Camps For Kids
Summer is quickly approaching. The School of Continuing Education has numerous summer camps possibilities for kids. So if you are a parent or grandparent looking for activities for the summer, check out our website at

Peggy Brown , SCE Dean
Posted: Apr 26, 2018

MyBenefits Web Portal Registration

With Benefits Choice quickly upon us during the month of May, please remember to visit the MyBenefits web portal at to register.

A registration guide has been designed to assist members through the registration process and can be accessed by visiting the Benefit Services website at

One time registration is all that is if you've already completed the process then doing so again is not required. Please just verify the e-mail address provided during the initial registration process is still valid.


Amanda Zucco, Benefits Services
Posted: Apr 12, 2018

Summer Flex Schedules

Summer is quickly approaching! Have you completed your Summer Flex Schedule? If not, click here ( to complete your form today.

This year's summer hours run from Monday, May 7 through Friday, August 10, excluding the holiday weeks of Tuesday, May 29 through Friday, June, 1 and Monday, July 2 through Friday, July 6.

Amanda Zucco , Benefits Services
Posted: Apr 10, 2018

Sick Leave Bank Enrollment

Don't miss the opportunity to enroll in the Sick Leave Bank during Benefits Choice period.

To learn more about the Sick Leave Bank click here (

Please visit the EMPLOYEE tab in PAWS from May 1 through 31 to enroll in this benefit.

Amanda Zucco, Benefits
Posted: Apr 10, 2018



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Professional Development

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Human Resources

Exiting EIU

Any employee who is terminating from the university for any reason should always contact the Human Resources Employment Office as soon as you know your last day of work. There is an exiting process that requires everyone to complete a Clearance Sheet before leaving campus. Faculty and administrative employees should provide a resignation/retirement letter to their Chair/Director and copy the appropriate VP and HR. Civil Service employees need to call first with their last day of work and then come to the HR Employment Office to complete official separation paperwork before receiving the Clearance Sheet. If you have any questions about the exiting process, please call the HR Employment Office at (217) 581-3463.

Carol Galey, Human Resources
Posted: Apr 06, 2018

SURS E-mail Verification Letters

Please be advised that SURS is in the process of verifying/cleaning up member email lists per the requirements of their email service provider, Click Dimensions. In response, SURS recently sent letters via U.S. mail to all members with invalid or unengaged email addresses. It is requested that recipients of the letter go to the SURS website and update their email addresses and engage by opening an email from SURS Communications. By simply opening the email, their email address will be flagged as valid for future use.

Any questions regarding this notification should be directed to SURS by phoning (800) 275-7877.

Amanda Zucco, Benefits Services
Posted: Mar 26, 2018


Employment Opportunities

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Research and Creative Activity

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Especially for Students (Official Notices)

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EIU in the News

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