FY23 Year-End Information
Please review the year-end timeline below for dates that may affect your department/area. These are the final dates that FY23 transactions will be processed through Banner. We encourage you to make requests (such as budget transfers, journal entries, requisitions, summer tuition waivers, etc.) as early as possible.
Additionally, departments should be aware that service departments will be billing for work done through June 30. Departments should contact individual service departments (see the listing of service departments below) for their cutoff dates to accept work to be done by June 30.
Timeline
- Ongoing
- In the next few months, please review open purchase orders and ensure that the orders and amounts are still needed. Invoices should be submitted to Accounts Payable.
- February 3
- Requisitions requiring sealed bids must be completed and approved.
- April 7
- Non-emergency requisitions should be completed and approved.
- June 15
- All equipment orders, including P-Card, must be completed and approved. If P-Card Equipment Forms are required, these should be submitted to Accounting.
- June 30
- All P-Card transactions must have a post date (not the transaction date) on or before June 30 in order to post to FY23.
- All P-Card transactions with a post date on or before June 30 must be approved. Procurement will address transaction dates of June 30 on the following day.
- All equipment information needed for purchases in FY23 should be submitted to Accounting.
- July 14
- Inventories for resale (if applicable to your area) should be submitted.
- Any redistributions of salaries should be submitted to Payroll.
- Any FY23 grant invoices, request for payment forms, and travel vouchers must be received by Accounts Payable with proper approval so that grant financial reports can be submitted in a timely manner.
- July 15
- All FY23 invoices, request for payment forms, and travel vouchers must be received by Accounts Payable with proper approval. If the payment is for goods or services delivered prior to June 30, it must be charged to FY23. Goods or services received after June 30 should be charged to FY24.
- All internal University transfers (Union invoices, transfers between orgs, etc.) and corrections should be received by the Business Office.
- Service departments should provide their billings through June 30 to the Business Office.
- July 21
- The Business Office will roll all open FY23 purchase orders and work orders to FY24.
Thank You
We appreciate all departments' cooperation and assistance in helping us close the university's fiscal year in a timelier manner and meet the deadlines imposed by the State of Illinois.
Service Departments
Service departments (and the department to contact) include:
- Campus Projects (Facilities, Planning and Management)
- Garage and Fleet (FP&M)
- Maintenance Materials/Janitor Supplies (FP&M)
- Personnel Security Checks (Human Resources)
- Postage (Mail Services)
- Telecommunications (ITS)
- The Daily Eastern News (Student Publications)
- Union Bookstore
- Copy Express
- Utilities (FP&M)
