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Graduation Certification

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Graduation Certification

Graduation certification for undergraduate majors is coordinated through the LCBAS Dean's Office. (Graduate majors must apply through the Graduate School). Questions and answers regarding applying for graduation and additional details are listed below.  For further assistance, please contact the LCBAS Certification Officer, Amy Annis at 217-581-6902, amannis@eiu.edu, 4815 Lumpkin Hall.

 

Q: When should I apply for graduation?

A: Students who have completed 60 semester hours or more (business majors must also be admitted to the School of Business ) are eligible to apply for graduation on-line. It is strongly recommended that eligible students apply for graduation at least one full year before they intend to graduate. (See published deadline dates)

 

Q: How do I apply for graduation?

A: To initiate this process, a student must sign on to their PAWS account, click on "Student," then "Apply for Graduation." Once a student is on the Applications and Degrees page, click "New Application" listed under Graduation Term and follow instructions given on that page. Be sure to click "Submit Application" when finished. After submission of the application, the student will receive an e-mail sent to their EIU account with instructions to run and view the audit in PAWS. The Degree Audit will indicate graduation requirements completed as well as those still remaining. A worksheet is available to help prepare students for the online application.

 

Q: When should I reapply for graduation?

A: Students who have applied for graduation, but need to change their date of graduation, or diploma information, must reapply for graduation on-line (see published deadline dates). No additional fees are charged for reapplying. Students only wanting to change their major, minor, concentration, option, or catalog year MUST notify their certification officer (Amy Annis) so that a revised audit can be sent to them. There is no need to reapply for graduation.

 

Q: How do I reapply for graduation?

A: This is done through the same process as the initial Application for Graduation detailed above. However, when on the "Applications and Degrees" page, click on the previous application submitted which is listed by graduation term, make changes, and submit.

 

Q: What are the deadlines for applying/reapplying for graduation?

A: Students must apply or reapply for graduation prior to the deadlines established for any given semester. Those deadlines are:

DEADLINES TO APPLY/REAPPLY FOR GRADUATION

  • For Fall graduation - The 1st Tuesday in November 
  • For Spring graduation - The 1st Wednesday after Spring Break
  • For Summer graduation - The 2nd Wednesday in July 

 

Q: Who do I contact if I have questions about my Degree Audit or graduation certification?

A: Questions should be directed to Amy Annis, Certification Officer for the Lumpkin College of Business and Applied Sciences, Lumpkin Hall 4815, 217-581-6902, amannis@eiu.edu.

 

Q: Can I participate in the commencement ceremony even though I am not completing requirements this semester?

A: Requests for participation in a commencement ceremony by exceptionality may be granted according to the following guidelines:

•  Students who have applied to graduate summer term and are able to complete all of their degree requirements by the end of the summer term may be granted permission to participate in the preceding spring commencement ceremony;

•  Students with only student teaching, internship, or practicum to be completed may be granted permission to participate in the commencement ceremony preceding their final term.

Those who qualify for participation in a commencement ceremony by exceptionality must complete a request form available from Amy Annis, Lumpkin Hall 4815, prior to the following deadlines:

  • Fall Ceremony - 1st Tuesday in November 
  • Spring Ceremony - 1st Wednesday after Spring Break

 

Q: Where can I find information regarding the commencement ceremony?

A: The Commencement Office will mail a postcard to the home address of students whose names appear on the official graduation list and also to those approved to participate by exceptionality. The postcard will indicate the date of the ceremony and will refer students to the Commencement link on EIU's homepage for further information regarding graduation times, tickets, cap/gown ordering information, etc. Questions concerning the commencement ceremony should be directed to the Commencement Office at (217) 581-6892.

Please note: there is no commencement ceremony for Summer graduation. Students completing requirements during the summer term are automatically eligible to participate in the next fall ceremony, or may apply for exceptionality to participate in the preceding spring ceremony.

 

Q: What do I need to do if I am completing my last graduation requirement(s) at another institution?

A: It is the student's responsibility to notify the Office of the Registrar and the college certification officer, Amy Annis, for the Lumpkin College of Business and Applied Sciences at 217-581-6902 of any courses being taken at other institutions which will complete the requirements for graduation. Documentary evidence (official transcripts) that all degree requirements have been completed must be in the Office of the Registrar (600 Lincoln Avenue, Charleston, IL 61920 ) by the published deadline dates

The diploma will not be given to the student and the conferral of the degree will not be recorded on the student's permanent record until all such documents have been received. If the student does not complete all graduation requirements at the end of the grading period, he/she must reapply for graduation on-line for a later semester/term.

 

Q: When will I be certified for graduation?

A: At the end of each semester, or summer term, and once all graduation requirements have been verified by the college certification officer, the student's name is forwarded to the Office of the Registrar as having completed all graduation requirements. The degree/major/option/ concentration/minor information, plus any honors designation, is then entered on the student's transcript in the Office of the Registrar. An official transcript can be requested by the student through the Office of the Registrar when verification of graduation is needed.

Regardless of participation in a commencement ceremony, no student will be certified for graduation and awarded a degree and diploma until the college certification officer has provided the Office of the Registrar with official verification of the completion of all degree requirements. 

 

Q: How soon after graduation can I expect to receive my diploma?

A: After all graduation requirements have been verified by the college certification officer, the student's official diploma is mailed to the student, at the address indicated on the Application/ Reapplication for Graduation, approximately 6-8 weeks after the semester ends. Inquires concerning diplomas should be directed to the Office of the Registrar at (217) 581-3511.