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EIU Textbook Rental Service

Faculty Textbook Information


- The deadline for Departments to return Summer 2021 Issue Requirements, New Textbook Purchase Requests, Supplementary Textbook Student Purchase Requests, and Requests for Supplementary Student Purchase for Digital Access is Wednesday, March 24, 2021.

Textbook Rental Service guidelines at a glance:

Basic Textbooks

Textbook Rental Service purchases and issues only basic textbooks. These are titles that provide basic information regarding the material studied in a specific course. All new purchase requests must be fully completed and submitted by the established semester/term deadline.

Textbook Purchase Request

Supplemental Materials

All other supplemental readings, workbooks, e-books, and online learning matierals are consumable items and are not considered basic textbooks.  These items are available for student purchase at booksellers, including the University Union Bookstore, but are not stocked or sold by Textbook Rental Service.

Supplemental/student purchase items or digital access must be requested through Textbook Rental Service. These requests must be submitted by the established semester/term deadline and are subject to cost limitations.

Supplementary Textbook Request

Supplementary Student Purchase for Digital Access Request

Adoption Cycle

A basic textbook must be issued the longer of two years or three semesters. Summer term does not count as a semester of use unless that is the only time that the course is offered.

Discarding process

Textbook Rental Service discards and removes titles from the inventory per authorization from an instructor and the Department Chair.  If a complimentary copy of a discarded text is desired, please submit a written request. This request can be submitted on the Textbook Purchase Request form, the issue requirement report, the departmental printout, or an e-mail message from the Department Chair to

Fair Warning Listing

If a textbook is not issued for a period of five years or longer, it is included in a "fair warning listing" to be sent to the appropriate department chair and shared with the faculty of that department as to the lack of usage and the removal of these titles from the Textbook Rental Service inventory or the specific plans to issue these titles for current or future courses.

Within each department, individual faculty will review this listing and make notations as to the removal or retention of each title. If titles are to be retained in the Textbook Rental Service inventory, there must be specific information as to the course or courses in which the textbook will be assigned and the expected date of use, (i.e. semester/year).

This information must be returned by the established deadline. If the information is not returned by the established deadline or no notations are visible upon receipt of this information by Textbook Rental Service, the "fair warning listing" will be forwarded to the appropriate dean of each academic area, serving as notification that these titles will be eliminated from the inventory.  If titles listed to be issued for current or future courses are not utilized, these titles will be removed from the Textbook Rental Service inventory by the authorization of Textbook Rental Service.  Textbooks listed to be removed from the inventory cannot be reordered for a period of two years following their removal.

Internal Governing Policy #49

Reserve Textbooks

If a copy or copies of a title is to be placed on reserve in Booth Library, an e-mail request to can be sent. This message should include the author, title, course number and section, semester/term, instructor and an estimated enrollment. One copy per 10 students can be placed on reserve. The request must be repeated each semester/term and must be submitted by the semester/term deadline.

Supplemental Purchases

The Supplementary Textbook Request and Supplementary Student Purchase for Digital Access Request must be completed and submitted, along with all other information, by the designated deadline. These are reviewed and forwarded to the University Union Bookstore. Supplemental materials must not exceed 50 percent of the current course maximum. If software is included, supplemental materials must not exceed 75 percent of the current course maximum.

Purchase Option

Textbook Rental Service offers a sales period to the students for textbooks that they have checked out for current semester/term courses. Please visit our website for specific semester/term sales information. 

Textbooks from Dropped/Withdrawn Courses

Students taking on-campus courses must return textbooks from dropped/withdrawn courses within two business days of dropping/withdrawing the class to avoid charges that can include the current list price of each book, a late fine per book and a non-refundable drop processing fee. For dropped or withdrawn courses, a non-refundable $20 per book processing fee will be charged for the associated textbooks not returned within the designated time frame.

Students taking online or off-campus courses have five business days from the date of dropping or withdrawing from the class to return textbooks without being charged a non-refundable drop processing fee, accruing fines, and/or book charges.  For dropped/withdrawn courses, a non-refundable $20 per book processing fee will be charged for the associated textbooks not returned within the designated time frame.

Semester/Term Textbook Return Deadlines

The deadline to return textbooks is 3 p.m. Friday afternoon during finals week. This applies to both the Fall and Spring semesters. The Summer return deadline is the Monday following finals week and can vary with summer hours. During the five-day grace period, all textbooks not returned by the deadline are subject to late fine charges of $20 per book. Late returns are not accepted after the five-day grace period, which follows the announced semester/term deadline.

Please visit our website for specific semester/term textbook return information.

Late Textbook Returns

Failure to return textbooks by announced deadlines at semester/term ends makes a student subject to charges, including the list price of each textbook not returned and late fine charges of $20 per book. Following the announced deadlines, late charges are posted immediately to individual student accounts. Students are charged and automatically billed the current list price for each unreturned textbook five days after the announced deadlines. These charges are non-refundable. Late returns are not accepted after the five-day grace period following the announced semester/term deadline. Late fine charges in the amount of $20 per book are in addition to the list price of each lost or damaged book as well as any books not returned by the five-day grace period following the designated deadline.

Please visit our website for specific semester/term textbook return information.

Textbook Condition

All textbooks are rented and are the property of Eastern Illinois University. Students are not allowed to highlight, underline or write in the textbooks. Students will be required to pay full list price, plus tax, for any textbooks that have been lost, written in, highlighted or underlined, have any visible signs of liquid damage of any type, have been subjected to unusual wear, or have RFID tags that have been removed or damaged in any way, plus any associated late fines.   We recommend a waterproof book bag or another type of protective method for transporting your textbooks, to and from our facility.  Keep them away from food, drink, and all other potentially damaging situations, including protecting your textbooks from weather-related conditions.

Internal Governing Policy #49

Textbook Purchase Exceptions

Textbook Rental Service does not purchase textbooks for workshops, special courses, independent study, internship, research or thesis courses. However, if there are titles not being issued, instructors may request that students in these types of courses utilize these books after the third week of classes. These requests can be sent to Susan Allen, We encourage students, faculty and staff to access this site for current and important information.

Internal Governing Policy #49

Additional Instructional Materials

Textbook publishers are including additional instructional materials at an increasing rate. These can be in the form of CD ROMs, PowerWeb cards, InfoTrac cards and registration codes. If it is requested and approved by the department chair and is possible, CD ROMs are included in the text. All other materials are delivered to the instructors of record and distributed at their discretion.

Textbooks Authored by EIU Faculty

To minimize suggestions of conflict of economic interest, recommendations for adoption of basic or supplementary textbooks authored by university faculty must include approval of the department chair and the dean responsible for the academic department. A statement must accompany such recommendations, indicating (a) that no other textbooks containing material appropriate to the course are available, or (b) that if other textbooks are available, the textbook selected is deemed most appropriate.

Internal Governing Policy #49

Textbook Rental Service Advisory Committee

The Textbook Rental Service works in conjunction with an advisory committee composed of representatives from numerous areas of the university. These include the Council on Academic Affairs, Council on Graduate Studies, Graduate Student Advisory Council, Faculty Senate, Faculty-at-Large, and the student body.

Internal Governing Policy #49

Related Pages

Contact Information

Mailing Address

Eastern Illinois University
Textbook Rental Service
Louis M. Grado Building
975 Edgar Drive
Charleston, IL 61920

Contact Us

(217) 581-3626
Fax: (217) 581-3590

Fall/Spring Hours

Monday through Friday
8:00 A.M. - 4:30 P.M.

Summer Hours

Monday through Thursday 8:00 A.M. - 4:30 P.M.
Closed for lunch 12:00 P.M. (Noon) – 1:00 P.M.
8:00 A.M. - 12:00 P.M.

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