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EIU Department of Payroll


The W-4 is an Internal Revenue Service (IRS) form and an Illinois State form used to determine the federal and state tax withholding for employees. Based on how the form is completed, a certain amount is withheld from each paycheck to satisfy income tax liability. A completed from is required for payroll processing; changes can be made by submitting an updated form(s) to the Payroll Office.


The W-2 is a Federal form that reports an employee's annual wage and tax withholding totals to the Social Security Administration and the IRS. Self-serve Banner allows access to view and print W-2 information with employee consent.  

Important Information Regarding Your W-2

  • Employee copies are required to be mailed by Jan. 31st.

  • Update the employment office with any changes to your permanent address, as this is where W-2 forms are sent.

Sign-up For Electronic W-2 (Quick Guide)

  • To access your W-2 online, employee consent is required. The consent form is located in PAWS.  Under the Employee tab, click the tax forms option. The consent form is labeled "Electronic W-2 Consent". 

  • W-2 forms can be viewed and printed on-line as early as mid January. Please note that your printer or system set up MAY require that you print your W-2 using the LANDSCAPE orientation versus the PORTRAIT setting.  If you are having difficulty, please contact the Payroll office at 217-581-7799 or 217-581-5510.

  • W-2 information remains available online for purposes other than tax filing (i.e. loan applications and financial aid).


Related Pages

Contact Information


Old Main Room 2011
600 Lincoln Avenue
Charleston, IL 61920
Phone: 217-581-5510
Fax: Fax: 217-581-3614

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