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EIU Office of Research and Sponsored Programs

IRB Forms and Submission Guidelines

Submit signed copies of all required materials via email to: While email submission is preferred, unstapled paper forms and materials can be delivered to the Office of Research and Sponsored Programs, 1102 Blair Hall during regular business hours. 

Once a protocol is received in the Office of Research and Sponsored Programs, it will be reviewed within 10 business days. If a protocol is imprecise or is missing information, it will be returned for correction or completion. Review of corrected protocols will be conducted within ten business days of receipt of the corrected protocol.

To Request a Review of a New Research Project:

1. Complete the Application for Review of Research Involving Human Subjects. 

A guide and tutorial for the application can be accessed at: IRB Protocol Submission Guide and TutorialIn addition, each section heading within the application has an embedded hyperlink that will direct you to to its corresponding section within this guide. 

2. Relevant supplemental materials must be submitted with the completed application. Supplemental materials can include, but are not limited to:
  • Informed Consent document
  • If applicable, Assent document or script
  • Questionnaires, surveys, tests, or other materials that will be administered to subjects
  • Recruitment materials (including e-mails, advertisements, flyers, and/or text of social media posts)
  • If applicable, written permission from other institutions or agencies involved in the research (e.g., school board, hospital, agency, prison)
  • HIPAA Authorization or waiver of Authorization if your proposed study involves protected health information
  • Application for IRB Review Addendum: Additional Co-Investigators (if there is more than one co-investigator)

Reminder:  All Investigators and sponsors in a project must complete CITI Training prior to IRB approval.

Informed Consent Guidance:

Informed Consent Checklist

Informed Consent Template

When participants are minors or persons who are decisionally-impaired:

Guidelines for Assent

Informed Consent Letter to Parents Template

To Request Course Certification:

When instruction-related research projects involving human subjects are being performed as part of normal course activities, and such projects are not intended to contribute to generalizable knowledge or place the subjects at more than minimal risk, then the instructor should request course certification. Student research projects cannot begin until course certification approval has been received, and students should conduct only the activities approved by the instructor. This form should be submitted every semester by the instructor for each course in which instruction-related research is performed.

This form should only be submitted by an instructor for student class projects and is not submitted as part of an individual research protocol submission.

Form H: Certification of Courses


Post IRB Approval Requests:

Modifications to a Research Protocol:
To request IRB review of proposed modifications to a previously-approved protocol, submit Form D: Proposed Modifications to Protocol or Informed Consent / Assent Form(s) After IRB Approval

Include any updated research materials and/or supplemental materials.

Continuation of Research:
To request continuation of research beyond a the expiration date or estimated end date of an IRB-approved protocol, submit Form E: Continuation Request

Include protocol summary, including approved modifications since last review and/or proposed changes and Informed consent forms, permission forms, and assent forms, if applicable

Completion of Research Activities:

When required, submit Form G: Completion of Research Activities

To Report Problems Involving Risk, Adverse Effects, or Non-compliance:

Call or e-mail the IRB Chairperson immediately and submit Form F: PI Report of Problems Involving Risk, Adverse Effects, or Noncompliance to the Office of Research and Sponsored Programs within 20 working days.


For additional information and training, visit the IRB Training webpage.


IRB Committee Forms
Checklists utilized by the IRB as part of the review process.
IRB Committee Forms Page

Related Pages

Contact Information


1102 Blair Hall
Fax: 217-581-7181

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