Beginning Jan. 1, 2011, the Illinois Procurement Code (30 ILCS 500/50-39) requires that any employee who receives any written or oral communication that imparts or requests material information, or makes a material argument regarding potential action concerning a procurement matter (e.g., application, contract, project, or proposal), must report that communication within 30-days to the Procurement Policy Board (PPB) via their website.
As a university employee, you will need to self-register to establish your ID and password in order to use the system. Your report, once submitted, is published for public viewing on the PPB website.
The Procurement Policy Board has provided information regarding this requirement, including the statute, a link to the rules, frequently asked questions, reporting and general public links, and login assistance. Please refer to this page for the latest information. Your university ethics officer is responsible for assisting you with any additional questions you may have. If you are unsure if you have been involved in a communication with an outside party that requires reporting, please consult your university ethics officer by sending an email detailing your specific situation to firstname.lastname@example.org.
ALWAYS report communications you receive about a procurement matter that:
You also need to report communications you receive that:
You are not required to report communications:
Attached is a document you may use during communicating with vendors or others, to help you collect information to submit to the Procurement Policy Board:
You may save your work on this document to your own files and then go back later to make corrections/updates.
Please contact the General Counsel, 217-581-7249, to arrange training for your employees on this new and important requirement.
In addition, a PowerPoint presentation is available containing instructions on using the site to report communications. (pdf version)