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EIU Budget Office

Budget Office Support


What is the Function of the Budget Office in Budget Maintenance and Supporting Financial Managers?


  • The Budget Office processes position budget adjustments based on information received via Personnel Authorization Requests (PAR’s) and Financial Managers.
    • How does the Budget Office accomplish this?
      • Utilizing the Personnel Authorization Request (PAR) forms and Employee information within Banner to evaluate position budgets for new hires or the department’s intent to fill or revise a position.


      • Evaluating position variances and adjusting off position savings (for example: savings caused by an employee taking leave without pay).


      • Applying appropriate salary increases to position budgets for annual increases, probationary increases, anniversary increases, etc.

      • Communicating with the department regarding retirements, resignations, sabbaticals, terminations, etc. The department will be contacted before moving any budget authority to a reserve. If a position is planned to be refilled, an estimated budget based on the department’s judgment will be left on the position.


  • The Budget Office provides periodic notification to Financial Managers of actual and imminent budget deficits.


  • Whenever feasible, the Budget Office assists in the resolution of budget deficits.


  • The Budget Office maintains awareness of personnel cost and operating cost relationships between all ledgers. This facilitates statutory budget integrity, university-wide cost effectiveness and university-wide cost efficiency.


  • The Budget Office reviews budget transfers for reasonableness and accuracy:


    • Making sure the transfer doesn’t put an account into a deficit.


    • Verifying VP approval on all transfers between personnel services (6xxxx) and direct expenditure (7xxxx) accounts.


    • Contacting the department prior to processing transfers if reasonableness questions arise.


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