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"Teaching tolerance, global understanding, ethical behavior and the great traditions of democracy remain central to Eastern's mission. Eastern's men and women will be prepared to lead, to inspire, and to continue a life of learning." - From the University's mission statement
Attendance at a tax-supported institution of higher education is not compulsory. It is optional and voluntary. By voluntary attendance at such an institution, the student assumes obligations for performance and behavior reasonably imposed by the institution, and which are relevant to its lawful missions, processes, and functions. The obligations are much higher than those imposed on all citizens by the civil and criminal law, and the institution may discipline students to secure compliance with these higher obligations as a teaching method or to remove the student from the academic community.
Eastern Illinois University is an academic community in which learning and scholarship flourish. While members of this community contribute a diverse mix of ideas and backgrounds, we hold in common those standards of conduct which exemplify personal integrity and ethical behavior and which advance the mission of the University, its traditions and values. Upon enrollment at Eastern Illinois University, every student is held to the standards of conduct contained in this code.
Standard III. Eastern students respect the property of others, and the property, facilities, and resources of the University.
Violations of this standard:
This Code applies to student conduct which occurs on campus, off campus, at university programs, or events by university organizations, or elsewhere when the nature of the alleged misconduct, as determined by the Vice President for Student Affairs or designee, adversely affects the university, including its reputation with its constituents and the local community, or the pursuit of its mission, or which otherwise indicates that the student may pose a danger to the academic community.
The university reserves the right to deny admission or readmission to any person because of previous misconduct which may substantially affect the interest of the university, or to admit or readmit such persons in an appropriate disciplinary status. The university reserves the right to change these behavioral standards and disciplinary procedures at any time upon general notice to the university community.
Resolution of allegations of Conduct Code violations by registered student organizations may be delegated to the Student Life Office for investigation and resolution. When so delegated, the Director of Student Life or Director of Leadership and Engagement will provide a hearing to determine whether the organization is in violation and, if so, whether recognition should be withdrawn by the university or lesser sanctions imposed on the organization. Hearing procedures applying to organizations need not parallel those accorded by this Code to individual students. Members of Registered Student Organizations may be held accountable for individual violations of this Code and sanctions imposed on the organization.
The Dean of Students is responsible for the administration of this Code. The Dean of Students or designee retains authority to appoint or dismiss hearing officers, advisors, board, or panel members as may be needed. The Vice President will review a hearing decision in the event of an appeal from the accused student, the complainant, or a request from the Dean of Students. Any question of interpretation regarding the Student Conduct Code shall be referred to the Dean of Students.
The Dean of Students shall appoint a University Student Standards Board from among current students, faculty, and staff members to provide a sufficient pool of qualified persons to serve on hearing panels. Board members shall also serve as resource persons for advocating the Student Conduct Code and evaluating its effectiveness, the Dean of Students Office, and the student disciplinary system.
The Dean of Students shall appoint student, faculty, and staff representatives to the University Student Standards Board to comprise a pool of qualified members sufficient to fulfill their responsibilities. Student members may be appointed by the Student Senate or apply through the Dean of Students Office. Faculty members may be appointed by Faculty Senate or may apply through the Dean of Students Office. While additional faculty and administrative/professional members may be appointed directly by the Dean of Students. Faculty and administrative/professional appointments are normally for two-year terms, with half of the Board being appointed in alternate years, and student appointments are made annually. The Dean of Students shall determine qualifications for appointment and eligibility for continued service on the Board.
Student Conduct Code disciplinary proceedings may be instituted without regard to pending civil litigation or criminal arrest and prosecution arising from the same factual situation. Disciplinary action may be deferred at the discretion of the Dean of Students or designee until after civil or criminal proceedings are completed, reduced, or dismissed.
The Dean of Students, or designee, will determine if there is reasonable cause to believe that a violation of the Student Conduct Code occurred and, if so, how such allegations are to be resolved in accordance with the provisions of this Code. Staff members to whom informal resolution of cases may be referred may include staff in the Dean of Students Office; Associate and Assistant Directors of Housing, Complex Directors and Resident or Associate Resident Directors in the case of violations occurring in on-campus housing; the Director of Student Life in the case of a Registered Student Organization; the Director of Leadership and Engagement in the case of Greek Letter Organizations; and faculty members in the case of academic misconduct occurring in their classes.
Students charged with Conduct Code violations must meet with the designated staff person to resolve the allegation. Failure to meet with the designated staff person may result in an additional charge of violating Standard IV(f) of this code. Registration for subsequent terms or the conferral of academic degrees may be withheld pending the resolution of allegations of student misconduct.
In lieu of a formal hearing, the Dean of Students, or such other university staff members may be authorized to informally resolve alleged misconduct, may confer with the student to obtain their response to the alleged misconduct and to determine whether the allegations have merit and if they may be resolved by mutual consent of the student charged and the staff member.
The accused student may request, or the Dean of Students may require, that the allegation be resolved at a formal administrative hearing provided by a hearing officer, or by the University Student Standards Board. The Dean of Students shall consider the preference of the accused student, the nature of the allegation, and the availability of board members when assigning the case for an individual or board hearing. The Dean of Students may appoint themself as the advisor to a hearing or may delegate that role to another appropriately trained staff member. Hearing boards will be selected from qualified members of the University Student Standards Board, based on schedule availability and potential conflicts of interest. A Board will be scheduled with at least three but not more than seven members. All boards must include at least two students and at least one faculty or staff member unless it is a case of interpersonal violence and in that case no students will serve. The Dean of Students, or designee, shall serve as the presiding officer and advisor to the Board and, as such, shall be a full non-voting participant.
The advisor to the Board may establish a format consistent with this Code for the hearing's conduct in a fair and reasonable manner. The advisor to the Board may place a reasonable limit on the length of time permitted for statements. They may also determine that a statement, or portion of, is not relevant to the alleged violations and stop the participant. In cases involving more than one accused student, the Dean of Students or designee will determine if hearings concerning each student will be conducted jointly or separately.
Notice—The accused student shall have not less than 3 calendar days’ notice prior to the hearing. Notice shall be considered documented communication between the university and the student in person, by phone, delivery by U.S. mail, campus mail, e-mail, or hand delivery to the student's current local address as maintained by the university, or to the student’s permanent address if no local address is on file. Failure by the student to have his or her current local address on record with the university shall not be construed to invalidate proper notice. Notification refers to the delivery of the notice and is considered complete regardless of an individual’s choice to access, read, or respond to the communication. The student may waive the notice required in consideration of a more immediate disposition of the case. A continuance will be considered if just cause for delay can be substantiated. The written notice shall include:
The time and place of the hearing.
The university conduct standard(s) alleged to have been violated, and sufficient details of the complaint for the basis of the allegation to be understood.
A statement of the respondent student’s rights as stated in this section of the Code.
The name of the person(s), group, or university office filing the charges.
Should the accused student choose not to appear, the hearing will be held in the student’s absence. No recommendation for the imposition of sanctions will be based solely upon the failure of the accused student to answer questions or to appear at the hearing.
Participants—The hearing will be closed to all except the parties to the proceedings unless the accused student requests, and the Dean of Students or designee and Board approve that the hearing be open, or to specified other parties.
The accused student may be accompanied by one advisor of their choice. The advisor may attend the hearing with the student to counsel them, but not act as spokesperson or vocal advocate. The accused student and advisor may be present during the entire time of the hearing, except during the deliberations of a hearing panel.
The complainant may be accompanied by a support person of their choosing. They may counsel and assist them, but not act as spokesperson or vocal advocate.
The hearing officer or panel may exclude from advising or accompanying the accused student or victim any person who will be called as a witness. If the accused student or other parties to the allegation are unable to locate or receive compliance from any member of the university community asked to testify, they may seek the assistance of the Dean of Students Office; however, the university will not compel the person to testify against his or her will.
If, at any time during the hearing proceedings, any participant or advisor is disruptive to the proceedings, the Dean of Students or their designee may ask for that individual to remove themselves from the hearing. If they do not do so, the hearing will be stopped until it can be resumed without disruption.
Evidence—Both the accused student and the complaining parties may present evidence, including witnesses and written statements. The hearing officer or board will determine the hearing format and the admissibility of witnesses or written statements and may elect not to hear such testimony if deemed redundant or irrelevant. The accused student is not required to answer questions of an incriminating nature.
The hearing officer or panel retains authority to question witnesses and parties to the alleged violations and will determine the appropriateness of questions posed by the parties.
Decision—Determination of violations shall be made based on the preponderance of evidence. Decisions by the hearing board or panel shall be by majority vote. The hearing officer shall notify the accused student of its findings within three business days beginning after the date of the hearing. In cases where multiple students are accused of violations, the outcome may be communicated after the last hearing. The decision shall be in writing and will include the resolution of the allegations and, in the case of violations, the sanctions that are to be imposed. Previous disciplinary and relevant academic records of a student found in violation of the Code will be considered in determining the sanctions to be imposed.
In cases where notification to a complainant is permitted, simultaneous notification will be made in writing or electronically within three business days.
Recording—An audio recording will be made of all hearings. The recording is the university's property and will be retained as part of the student conduct file. The accused student may review the recording after making a request to the Dean of Students Office. Personal transcripts or recordings may not be made at any hearing.
A written appeal of the process or decision may be submitted by the student who is appealing their own decision and/or sanction to the Vice President for Student Affairs within seven calendar days from the date of the decision letter. There will be a presumption of elemental fairness in the absence of written submission of credible information pertaining to:
An interim suspension from the university, or lesser restrictions, may be imposed prior to the resolution of a disciplinary case if, in the judgment of the Dean of Students or designee such measures are necessary (a) to ensure the safety and well-being of members of the university community or preservation of university property; or (b) to ensure the student’s own physical or emotional safety and well- being; or (c) if the student poses a likely threat of disruption of or interference with the normal operations of the university. During the interim suspension, the student shall be denied access to the campus, and/or to classes, university Housing, and/or all other university activities or privileges for which the student might otherwise be eligible as the Dean of Students may determine to be appropriate.
A letter of Interim Suspension will include an appeal date seven (7) calendar days from the date of the letter for the student to request a meeting with the Dean of Students or designee to review the reason for the imposition of the interim suspension and request a hearing in the matter. If no appeal is received by this date, the Interim Suspension will become an indefinite suspension from the institution, which will be converted to an expulsion after four (4) years.
The following sanctions may be imposed upon any student found to have violated the Student Conduct Code. More than one of the sanctions may be imposed for any single violation.
Academic Penalties—Upon a finding that academic misconduct occurred, the instructor may impose a reduced or failing grade for the assignment or course in addition to such sanctions as may be imposed by a hearing officer or panel. Academic misconduct may also affect a student’s continuation in certain degree programs.
Revocation of conferred degrees may be recommended to the Board of Trustees in instances where conferral of the degree preceded the determination of significant misconduct or academic fraud.
University Reprimand—A warning to a student that they have violated institutional regulations.
University Censure—A written notification to the student that they have engaged in behavior that is not acceptable in our community and that future violations will likely result in more serious sanctioning.
Fine—A fine may be assessed in an amount not to exceed $200 per violation. Fines will normally be due within 30 days of imposition. Upon request of the student at the time of imposition, and with the concurrence of the hearing officer, a reasonable community service assignment may be substituted for all or part of the fine.
Restitution—Compensation for loss, damage or injury. This may take the form of appropriate service and/or monetary or material replacement.
Discretionary Sanctions—Educational papers or projects, mandated attendance at seminars or classes, service to the university or community, or other related discretionary sanctions may be assigned. Where the abuse of alcohol or drugs is a factor in the violation, the university may require satisfactory evidence of assessment and/or treatment at the student’s expense as a condition of enrollment.
Registered student organizations found in violation of this Code may have their university recognition revoked, suspended, or subject to appropriate probationary conditions.
Conduct Supervision—A requirement that the student meet with a designated university staff member for one or more meetings following resolution of the case, for the purpose of assuring a continued understanding of and compliance with the Student Conduct Code.
Housing Probation—A specified period of observation during which the student must show clear evidence that they are capable of conformance to university residential standards as contained in the housing handbook and/or living unit regulations. Students that are sanctioned on Housing Probation may not be eligible to serve as a member of their living unit governance council/committee, living unit intramural team, Residence Hall Association (RHA), nor are they eligible for National Residence Hall Honorary or RHA recognition while serving on housing probation.
Other appropriate restrictions or conditions on housing activities and privileges during the probationary period may be imposed, including but not limited to periodic conferences with professional staff members, imposed reassignment, and denial of privileges associated with the living unit.
Any significant violation of the Student Conduct Code while on Housing Probation will normally result in removal from university housing.
Changes to and Removal from University Housing—Students may be relocated to other housing units, restricted from some housing and dining facilities, or removed from university housing for disciplinary reasons. Students who are restricted from all or some housing and dining facilities will be held to financial obligations in accordance with the housing contract. Such changes or removal may be temporary until the incident has been resolved or may be permanent.
A student who has not completed the required on-campus residency in accordance with university policy may be suspended from the University if removed from on-campus housing.
University Disciplinary Probation—A status imposed for behavior of such nature as to place the student near removal from the university community. A student on university disciplinary probation is not in good standing with the university. They may not be eligible to serve on any student-faculty board or university governance committee, as an officer of the student body or as a member of the Student Senate or University Student Standards Board.
Other conditions may be imposed, including but not limited to satisfactory completion of educational assignments or programs, mandated standards of class attendance and/or academic achievement, expulsion from on-campus housing, restriction from buildings or facilities, or from participation in university activities, study abroad programs, student employment or other appropriate stipulations.
Any significant violation of the Student Conduct Code while on university disciplinary probation will likely result in suspension or expulsion. Scholarships, grant awards or other discretionary financial aid awarded by the university may be canceled or suspended due to probationary status.
Drug testing as a condition of probationary status—If specified as a condition imposed for a violation of Standard II(f) of this Code, a student may be required to submit to a urinalysis, at their expense, to verify the absence of other than legitimate and legal drugs, upon notice by the Dean of Students or designee, at a site specified by the university. Testing may be at random or based on a reasonable belief that a drug-related violation of the probation may have occurred. The presence, as certified by a qualified Medical Review Officer, of prescription or non-prescription drugs, controlled substances, or cannabis, for other than legal and legitimate uses, will be considered a violation of the probationary status, and may result in appropriate disciplinary action.
Separation from the University—Suspension is the disciplinary separation of the student from the university for a minimum specified period of time less than five years. Expulsion is a permanent disciplinary separation of the student from the university. Conditions for readmission of suspended students may be specified. A suspended or expelled student is restricted from being present on the campus and from all university events and activities.
Implementation may be held in abeyance pending the outcome of an appeal at the Dean of Students' discretion. Registration for subsequent terms or the conferral of the degree may be withheld until sanctions have been concluded and any conditions imposed by the university have been fulfilled. The imposition of a suspension or expulsion may be tabled by the Dean of Students pending satisfactory completion of the academic term, or of a satisfactory period of disciplinary probation.
Student disciplinary records will be destroyed after seven years from the time of the last entry, except in cases involving separation from the university, restrictions on reenrollment, or if the Dean of Students or their designee determines there is a continuing interest in retaining the record. Disciplinary sanctions shall not be made part of the student's permanent academic record, except in the case of separation from the institution, where a suspension will be noted on the transcript with “Administrative Suspension” and an expulsion will be noted on the transcript with “Administrative Expulsion.” A suspended or expelled student may, following the specified minimum period of separation, request the removal of the sanction from the permanent record, which shall be at the discretion of the Vice President for Student Affairs.