Graduation


When should I apply for graduation?

How do I apply for graduation?

What are the deadlines for applying/reapplying for graduation?

What does it cost to apply for graduation?

When should I reapply for graduation?

How do I reapply for graduation?

Who do I contact if I have questions about my Degree Audit or graduation certification?

Can I walk in the commencement ceremony even though I am not completing requirements this semester?

Where can I find information regarding the commencement ceremony?

What do I need to do if I am completing my last graduation requirement(s) at another institution?

When will I be certified for graduation?

How soon after graduation can I expect to receive my diploma?

Where can I go for more information?

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When should I apply for graduation?

Students who have completed 90 semester hours or more are eligible to apply for graduation online. It is strongly recommended that eligible students apply for graduation at least one full year before they intend to graduate. (See information about deadlines below)


How do I apply for graduation?

To initiate this process, a student must sign on to their PAWS account, click on "Student," then "Apply for Graduation." Once a student is on the Applications and Degrees page, click "New Application" listed under Graduation Term and follow instructions given on that page.

Make sure that the correct major is listed as well as any applicable minors. Any minors that are not officially declared will not appear on your transcript following graduation. Be sure to click "Submit Application" when finished.

Once the application is submitted online, the student can expect to receive an official Degree Audit to their home address approximately 2-4 weeks after submission of the application.

The Degree Audit will indicate graduation requirements completed as well as those still remaining. Students can access their Degree Audit online through PAWS. However, the online audit is not official until after the student has applied for graduation and their records are reviewed by the certification officer.


What are the deadlines for applying/reapplying for graduation?

Students must apply or reapply for graduation prior to the deadlines established for any given semester. Those deadlines are:

  • For Fall graduation – The 1st Tuesday in November
  • For Spring graduation – The Wednesday after Spring Break
  • For Summer graduation - July 9, 2014



What does it cost to apply for graduation?

Your student account will be automatically billed a $25 application fee. There is no fee for any reapplications.


When should I reapply for graduation?

Students who have applied for graduation, but need to change their date of graduation or diploma information, must reapply for graduation online (see published deadline dates). No additional fees are charged for reapplying. Students only wanting to change minor or catalog year must notify Lori Brewer to make that change.


How do I reapply for graduation?

This is done through the same process as the initial Application for Graduation detailed above. However, when on the "Applications and Degrees" page, click on the previous application submitted which is listed by graduation term.


Who do I contact if I have questions about my Degree Audit or graduation certification?

Questions should be directed to Lori Brewer (ldbrewer@eiu.edu) in the BGS Office, 2132 Blair Hall, (217) 581-5618.


Can I walk in the commencement ceremony even though I am not completing requirements this semester?

Requests for participation in a commencement ceremony by exceptionality, may be granted according to the following guidelines:

  • Students who have applied to graduate summer term and are able to complete all of their degree requirements by the end of the summer term may be granted permission to participate in the preceding spring commencement ceremony;

Those who qualify for participation in a commencement ceremony by exceptionality must complete a request form available from Lori Brewer, 2132 Blair Hall, prior to the following deadlines:

  • Fall Ceremony - The 1st Tuesday in November
  • Spring Ceremony - The Wednesday after Spring Break


Where can I find information regarding the commencement ceremony?

The Commencement Office will mail a postcard to the home address of students whose names appear on the official graduation list and also to those approved to participate by exceptionality. The postcard will indicate the date of the ceremony and will refer students to the Commencement link on EIU's homepage for further information regarding graduation times, tickets, cap/gown ordering information, etc. Questions concerning the commencement ceremony should be directed to the Commencement Office at (217) 581-6892.


What do I need to do if I am completing my last graduation requirement(s) at another institution?

It is the student's responsibility to notify the Office of the Registrar and the Bachelor of General Studies certification officer (Lori Brewer) at (217) 581-5618 of any courses being taken at other institutions which will complete the requirements for graduation.

Official transcripts documenting the completion of those courses must be in the Office of the Registrar (Eastern Illinois University, 600 Lincoln Avenue, Charleston, IL 61920) no later than the following dates:

  • For Fall 2013 completion – January 10, 2014
  • For Spring 2014 completion – May 31, 2014
  • For Summer 2014 completion – August 22, 2014
  • For Fall 2014 completion – January 9, 2015
  • For Spring 2015 completion – May 31, 2015

The diploma will not be given to the student and the conferral of the degree will not be recorded on the student's permanent record until all such documents have been received. If the student does not complete all graduation requirements at the end of the grading period, he/she must reapply for graduation online for a later semester/term.


When will I be certified for graduation?

At the end of each semester, or summer term, and once all graduation requirements have been verified by the college certification officer, the student's name is forwarded to the Office of the Registrar as having completed all graduation requirements. The degree/major/option/ concentration/minor information is then entered on the student's transcript in the Office of the Registrar.

An official transcript can be requested by the student through the Office of the Registrar when verification of graduation is needed.

Regardless of participation in a commencement ceremony, no student will be certified for graduation and awarded a degree and diploma until the college certification officer has provided the Office of the Registrar with official verification of the completion of all degree requirements.


How soon after graduation can I expect to receive my diploma?

Diploma covers are handed out at commencement ceremonies. After all graduation requirements have been verified by the college certification officer, the student's official diploma is mailed to the student, at the address indicated on the Application/ Reapplication for Graduation, approximately 6-8 weeks after the semester ends. Inquiries concerning diplomas should be directed to the Office of the Registrar at (217) 581-3511. You must have a clear record in order to receive a diploma or transcript.


Where can I go for more information?

Additional information can be found online at http://www.eiu.edu/registra/graduation.php or in the Academic Handbook.