Location of Most Commonly Kept Student Records

Record	Location	Custodian
Permanent Academic Record (Transcript)	Office of the Registrar	Registrar
Graduation Checklist	Office of the Dean of the College	Dean
Disciplinary	Office of Student Standards	Judicial Officer
Financial Aid	Office of Financial Aid and Scholarships	Director of Financial Aid
Student Financial Records	Office of Bursar/Student Accounts	University Bursar
Placement Credentials	Career Services	Director of Career Services
Health and Medical Records	University Health Services	Director of Health Services
Admissions Records (Undergraduate)	Admissions Office	Director of Admissions
Admissions Records (Graduate)	Graduate School	Dean of Graduate School

Detailed list of student records maintained by the University, including the location and custodian of each:

ACADEMICincluding permanent record, grade changes, and removal of incomplete forms, high school transcripts, transcripts and evaluations from other post-secondary educational institutions, academic waivers, letters of academic dismissal and letters of reinstatement.

Registrar , 1220 Old Main

ADVISEMENTincluding grade reports and test scores for students assigned to Academic Advising.

Academic Advising (only students assigned to Academic Advising) Director, Academic Advising, McAfee Gym, Individual Advisors

ALUMNIincluding information submitted with application for graduation.

Director, Alumni Services, Brainard House

ATTENDANCE RECORDS AND ABSENCE REPORTS

Individual instructors and department heads

BURSAR (Cashiering and Student Accounts), billing, payment and refund information, loans

Bursar, 1131-1139 Old Main

CAMPS AND CONFERENCES

Director, Housing, University Union

CAREER SERVICES including credentials, student teaching evaluations, employer references, and College and University recommendations.

Director, Career Services, 1301 Human Services Building

DISCIPLINARY AND BEHAVIORAL RECORDS

Director, Student Standards, University Union

EVALUATIVE ITEMS AND REPORTS RELATING TO STUDENT'S PROGRESS TOWARD GRADUATION Office of appropriate Dean

College of Health and Human Services, 1030 Klehm
Lumpkin College of Business and Applied Sciences, 4800 Lumpkin Hall
College of Education, 1420 Buzzard Hall
College of Liberal Arts and Sciences, 2210 Doudna Fine Arts Center
Graduate School, 1201 Blair Hall

EXTENDED LEARNING including registration materials for short courses, workshops, non-credit courses, academic conferences, and off-campus courses.

Dean, College of Education, 1420 Buzzard Hall

OFFICE OF APPROPRIATE DIRECTOR OR COORDINATOR, FINANCIAL AID including loans, financial aid, and scholarships

Director, Financial Aid, East Wing, Student Services Building

INTERNATIONAL STUDENTS

International Student Advisor, 1176 Blair Hall

FRATERNITY AND SORORITY MEMBERSHIP

Director, Greek Life, 316 University Union

GRADUATE ASSISTANTS

Dean, Graduate School, 1201 Blair Hall

GRANTS-IN-AID OFFICER

Grants-In-Aid Officer – Financial Aid, 4119 Student Services Building

PETITIONS FOR REINSTATEMENT

Assistant Vice President for Academic Affairs, 1010 Old Main

REGISTRATION including schedules, schedule changes and late withdrawal forms.

Registrar, 1220 Old Main

SCHOLARSHIP DATA (EIU Foundation)

Executive Officer, EIU Foundation, Neal Welcome Center

STUDENT HEALTH INSURANCE

Director, Health Service, Human Services Building

STUDENT HOUSING including application material, billing, and assignment information.