University Union

Campus Scheduling

Helpful Links

Hours Change

Hours change 3/21

Building Hours


Business Operations | Main Walkway | Phone — 217-581-3861

To schedule events on the EIU campus, please use the links below to download the proper forms and information. If you have any questions, please e-mail us at You can call campus scheduling at 217-581-3861.

To see a map of the union's third floor meeting room, please click here.

Audio-Visual Equipment and Technology Changes in Meeting Rooms

The MLK Jr. University Union provides AV & Technology equipment in the following rooms; Grand Ballroom, University Ballroom, the 1895 Room, Arcola/Tuscola, Charleston/Mattoon, Effingham, Martinsville, Loft and Schaherer room. This equipment includes a computer, projector, laptop hook up (VGA Cable) and Ethernet connection.

Casey, Greenup, Paris, Oakland, Sullivan and Shelbyville have a cart, a projector, a laptop hook up (VGA Cable) and Ethernet connection. Computers are no longer provided in these rooms.

We have a limited number of laptops available for use Monday through Friday, 8 a.m. to 4:30 p.m. Details available upon request in the Campus Scheduling Office.

Hours of Operation

The campus scheduling office is open Monday through Friday, 8 a.m. to 4:30 p.m.. Forms and facility requests must be turned in during these business hours.

Client Forms

Policies and Procedures

New Room Reservation Policy

The MLK Jr. University Union will begin a non-cancellation charge as of Aug. 1, 2017, for users of the Union facilities who do not cancel their room reservation five days prior to their event. These rooms will include:

  • Grand Ballroom and University Ballroom will be charged $100.00
  • 1895 Room and Loft will be charged $50.00

Events are determined by size and location of event. Generally, any of the following circumstances will be considered an unusual event:

  • Large numbers of anticipated individuals to attend event.
  • Setup will be required in a location beyond current setup (tables, chairs, equipment). The sponsoring organization must obtain a work order from Facilities Planning and Management (217-581-3416) to move anything including tables, chairs, etc. Student organizations may go through Student Life Office for assistance.
  • Using a food service other than Panther Catering and Dining. All non-campus caterers and food fall under this category.
  • Outdoor gym or location (particularly those with above).

Please contact us if you have any additional questions.