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EIU Records & Information Management

Management of Scanned Records

Paper records may not be destroyed in favor of digital surrogates (scanned documents) unless the digital 
surrogates are produced in compliance with this Section (Section 4400.70 Digital Reproduction) 
and unless done pursuant to a retention schedule approved by the State Records Commission. 
Issues covered by this Section of the Administrative Code include: 
• File Integrity 
• File formats approved by the Commission 
• Access 
• Quality Control 
• Quality Assurance 
• Scanning Resolution

For more information visit the following link.

Scanned Records

Management of Electronic Records

Follow the State Records Commission guidelines for the Management of Electronic Records. 
Topics covered by these guidelines include: 
• Born-digital Records 
• Databases 
• Permanent Records 
• Storage Media 
• Access 
• Backup Copies 
• External Vendors 
• Unique Identification 
• Security 
• Metadata 
• Format Migration 
• System Maintenance and Changes

For more information visit the following link.

Electronic Records


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