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EIU Department of Purchasing

EIU has migrated its computer purchases from CDW-G to Dell Premier. With this change, Departments will be able to view detailed standard configurations, configure eQuotes, receive real-time order updates, and much more. In addition, EIU has led a working group composed of representatives from all Illinois 4-year public institutions to combine our purchasing power with Dell, resulting is better pricing per device for EIU. This will be reflected in the new web-based store. 

To get set-up in Dell Premier, contact Justin Richardson (jdrichardson@eiu.edu) and request a username and password. 

Please keep in mind that all existing interal approvals still apply to Dell orders.

All computer purchases must abide by Internal Governing Policy #103 - Computers, Servers, and Software.

All Apple computer purchases must go through the EIU University Union Bookstore.

Ordering Process

Users must first create an eQuote on the Dell Premier site. Instructions on how to create an eQuote can be found here.

After creating an eQuote, users will need to create a Requisition in Banner. You will need to include the eQuote number in the Description text box of the Commodity/Accounting section. All required approvals need to be sent to Connie Downey after you complete the requisition.

Procurement will then turn the Requisition into a Purchase Order and place the order on the Dell Premier site. After the order has been placed, users will be able to track the status of their order. 

Additional Information

Information Technology Services encourages adopting a Total Cost of Ownership model for purchasing new computers. From the University perspective, several costs are incurred with the purchase of a new computer as it moves from the manufacturer to your desk. The total cost of ownership takes into consideration costs such as the hardware, support and setup, warranty service, volume discounts, procurement overhead and purchase time, longevity of the hardware, and central management.

By standardizing on select models of desktops and notebooks, Eastern Illinois University will be able to reduce these costs, the time it takes to deliver the computer through setup to you, and our ability to support the device through its years of service. If you need to purchase a computer outside of our recommended models, you may seek approval from the Assistant Vice President for Information Technology Services or their designee.

Accessories 

IGP #103 does not include computing accessories in its explanation of the policy. The quantity and variety of accessories are too numerous to list all available options. Due to this variety of hardware, vendors, brands, and technology, we cannot guarantee compatibility between all accessories and computers.

The EIU University Union Bookstore has some accessories in stock that may be purchased as a departmental order and available that same day. Alternatively, accessories are available from CDW-G, Dell, Amazon, and Office Depot. 

If you have questions about finding the right accessories to meet your needs, please inquire with EIU Campus Technology Support.

Updated 3/10/22

 

 

Related Pages

Contact Information

Procurement, Disbursements and Contract Services
Hours: M-F 8:00 am - 4:30 pm

1135 Old Main
600 Lincoln Avenue
Charleston, IL 61920
(217) 581-5313
Fax: (217) 581-6015
dmgreen@eiu.edu


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