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EIU Identity Protection Act (IPA)

Eastern Illinois University Statement of Purpose: Collection and Use of Social Security Numbers

The Identity Protection Act, S ILCS 179/1 et seq. requires each local and State government agency to draft, approve and implement an identity-Protection Policy that includes a statement of the purpose or purposes for which the agency is collecting and using an individual’s Social Security number (SSN). This statement of purpose is being provided to you because you have been asked by Eastern Illinois University to provide your SSN or because you requested a copy of this statement.

To minimize the use of SSNs in campus operations, EIU assigns each employee, student and vendor a unique university personal identification number (PIN) for use in day-to-day operations. SSNs are otherwise confidential and will be securely maintained. SSNs will not be disclosed for any other reasons unless required by law or a court order.

Any additions to the list of employees or departments authorized to utilize Social Security numbers must be approved by the appropriate Vice President.



Accounting Office

File 1098’s and 1099’s (Annual Information Returns)
with the IRS


Student Record Management


Insurance enrollment/Retirement/Benefit Programs

Child Care Resource and Referral Center

State and Federal Requirements

Financial Aid

Financial Aid Programs

Graduate School

Graduate Assistant Appointments (I-9)

Health Services

Credentialing/Health Insurance Verifications/Claims

Housing & Dining

Housing Applications/Refunds

Human Resources

I-9/Background Checks/Workers Compensation

Information Technology Services

Access to Technology and Data Systems 

International Programs

International Student employment

Office of Procurement, Disbursement,
and Contract Services

Contracts and Purchases/Payments/Tax Reporting

Office of the Registrar

Student Record Management


Tax Reporting

Planning, Budget, and Institutional Research

Generating Official University Reports

RN to BSN Program

Student Record Management

School of Continuing Education

Student Record Management

Student Accounts

Tax Reporting/Comptroller Offset/Collection Agencies/
Credit Bureau

Student Health Insurance

Health Insurance Verification

Student Teaching

Background Checks

University Police Department

Arrest Information and other Law Enforcement Matters

Vice President for Business Affairs Office

Administrative Management


Note:This document may be modified based on changes in processes that would necessitate the need to either collect or discontinue the collection of social security numbers

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