The Identity Protection Act, S ILCS 179/1 et seq. requires each local and State government agency to draft, approve and implement an identity-Protection Policy that includes a statement of the purpose or purposes for which the agency is collecting and using an individual’s Social Security number (SSN). This statement of purpose is being provided to you because you have been asked by Eastern Illinois University to provide your SSN or because you requested a copy of this statement.
To minimize the use of SSNs in campus operations, EIU assigns each employee, student and vendor a unique university personal identification number (PIN) for use in day-to-day operations. SSNs are otherwise confidential and will be securely maintained. SSNs will not be disclosed for any other reasons unless required by law or a court order.
Any additions to the list of employees or departments authorized to utilize Social Security numbers must be approved by the appropriate Vice President.
Department/Office |
Purpose |
|
Accounting Office |
File 1098’s and 1099’s (Annual Information Returns) |
|
Admissions |
Student Record Management |
|
Benefits |
Insurance enrollment/Retirement/Benefit Programs |
|
Child Care Resource and Referral Center |
State and Federal Requirements |
|
Financial Aid |
Financial Aid Programs |
|
Graduate School |
Graduate Assistant Appointments (I-9) |
|
Health Services |
Credentialing/Health Insurance Verifications/Claims |
|
Housing & Dining |
Housing Applications/Refunds |
|
Human Resources |
I-9/Background Checks/Workers Compensation |
|
Information Technology Services |
Access to Technology and Data Systems |
|
International Programs |
International Student employment |
|
Office of Procurement, Disbursement, |
Contracts and Purchases/Payments/Tax Reporting |
|
Office of the Registrar |
Student Record Management |
|
Payroll |
Tax Reporting |
|
Planning, Budget, and Institutional Research |
Generating Official University Reports |
|
RN to BSN Program |
Student Record Management |
|
School of Continuing Education |
Student Record Management |
|
Student Accounts |
Tax Reporting/Comptroller Offset/Collection Agencies/ |
|
Student Health Insurance |
Health Insurance Verification |
|
Student Teaching |
Background Checks |
|
University Police Department |
Arrest Information and other Law Enforcement Matters |
|
Vice President for Business Affairs Office |
Administrative Management |
Note:This document may be modified based on changes in processes that would necessitate the need to either collect or discontinue the collection of social security numbers