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Statement of Purpose

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Eastern Illinois University Statement of Purpose: 
Collection and Use of Social Security Numbers

 

The Identity Protection Act, S ILCS 179/1 et seq., requires each local and State government agency to draft, approve and implement an identity-Protection Policy that includes a statement of the purpose or purposes for which the agency is collecting and using an individual’s Social Security number (SSN).  This statement of purpose is being provided to you because you have been asked by Eastern Illinois University to provide your SSN or because you requested a copy of this statement.

To minimize the use of SSN’s in campus operations, EIU assigns each employee, student and vendor a unique university personal identification number (PIN) for use in day-to-day operations.  SSN’s are otherwise confidential and will be securely maintained.  SSN’s will not be disclosed for any other reasons unless required by law or a court order.

Any additions to the list of employees or departments authorized to utilize Social Security numbers must be approved by the appropriate Vice President.

 

Department/Office

Purpose

 Accounting Office

  File 1098’s and 1099’s (Annual Information Returns)
  with the IRS

 Admissions

  Student Record Management

 Benefits

  Insurance enrollment/Retirement/Benefit Programs

 Child Care Resource and Referral Center

  State and Federal Requirements

 Financial Aid

  Financial Aid Programs

 Graduate School

  Graduate Assistant Appointments (I-9)

 Health Services

  Credentialing/Health Insurance Verifications/Claims

 Housing & Dining

  Housing Applications/Refunds

 Human Resources

  I-9/Background Checks/Workers Compensation

 International Programs

  International Student employment

 Office of Procurement, Disbursement,
and Contract Services

  Contracts and Purchases/Payments/Tax Reporting

 Office of the Registrar

  Student Record Management

 Payroll

  Tax Reporting

 Planning, Budget, and Institutional Research

  Generating Official University Reports

 RN to BSN Program

  Student Record Management

 School of Continuing Education

  Student Record Management

 Student Accounts

  Tax Reporting/Comptroller Offset/Collection Agencies/
  Credit Bureau

 Student Health Insurance

  Health Insurance Verification

 Student Teaching

  Background Checks

 University Police Department

  Arrest Information and other Law Enforcement Matters

 

Note:  This document may be modified based on changes in processes that would necessitate the need to either collect or discontinue the collection of social security numbers