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Eastern Illinois University Statement of Purpose: 
Collection and Use of Social Security Numbers

 

The Identity Protection Act, S ILCS 179/1 et seq., requires each local and State government agency to draft, approve and implement an identity-Protection Policy that includes a statement of the purpose or purposes for which the agency is collecting and using an individual’s Social Security number (SSN).  This statement of purpose is being provided to you because you have been asked by Eastern Illinois University to provide your SSN or because you requested a copy of this statement.

To minimize the use of SSN’s in campus operations, EIU assigns each employee, student and vendor a unique university personal identification number (PIN) for use in day-to-day operations.  SSN’s are otherwise confidential and will be securely maintained.  SSN’s will not be disclosed for any other reasons unless required by law or a court order.

Any additions to the list of employees or departments authorized to utilize Social Security numbers must be approved by the appropriate Vice President.

 

Department/Office

Purpose

Accounting Office

  File 1098’s and 1099’s (Annual Information Returns)
  with the IRS

Admissions

  Student Record Management

Benefits

  Insurance enrollment/Retirement/Benefit Programs

Child Care Resource and Referral Center

  State and Federal Requirements

Financial Aid

  Financial Aid Programs

Graduate School

  Graduate Assistant Appointments (I-9)

Health Services

  Credentialing/Health Insurance Verifications/Claims

Housing & Dining

  Housing Applications/Refunds

Human Resources

  I-9/Background Checks/Workers Compensation

International Programs

  International Student employment

Office of Procurement, Disbursement,
and Contract Services

  Contracts and Purchases/Payments/Tax Reporting

Office of the Registrar

  Student Record Management

Payroll

  Tax Reporting

Planning, Budget, and Institutional Research

  Generating Official University Reports

RN to BSN Program

  Student Record Management

School of Continuing Education

  Student Record Management

Student Accounts

  Tax Reporting/Comptroller Offset/Collection Agencies/
  Credit Bureau

Student Health Insurance

  Health Insurance Verification

Student Teaching

  Background Checks

University Police Department

  Arrest Information and other Law Enforcement Matters

 

Note:  This document may be modified based on changes in processes that would necessitate the need to either collect or discontinue the collection of social security numbers