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EIU Office of Internal Auditing

#70 - Graduate Assistantships

Approved: November 13, 2002

Monitor: Vice President for Academic Affairs

Graduate assistantships are available in academic and administrative units. Allocations are determined by the Dean of Graduate School who is advised by the Council on Graduate Studies.

Upon the authority of the President, and within the limitations of available resources, the Dean of Graduate School shall appoint graduate assistants.

The Graduate Dean shall be responsible for certifying that students holding graduate assistantships have complied with the Employment Eligibility Verification required by Immigration and Naturalization Service of the Department of Justice.

To be eligible for appointment as graduate assistants, applicants must hold the baccalaureate degree or its equivalent, have been admitted to the Graduate School, and meet the academic requirements established by the Council on Graduate Studies.

Duties vary according to the academic or administrative unit offering the appointment. Graduate assistants do not hold faculty rank. Graduate assistants may be appointed to perform the following duties:

  1. Teaching assistance
  2. Research assistance
  3. Service assistance
  4. Residence Hall assistance 

The maximum work load for graduate assistants shall not exceed twenty clock hours per week while school is in session.


Stipends provide compensation for duties assigned by the academic or administrative unit. Stipends vary with work load and course load. The Dean of Graduate School is responsible for assuring that graduate assistants comply with study and work loads prescribed by the contract.

Tuition Waiver Scholarships

Tuition waiver scholarships are provided in recognition of the graduate assistant's academic accomplishments. The scholarships are provided as part of the financial aid package, but they are not related to services. The scholarships do not cover the costs of program and service fees. The scholarships may be rescinded upon the resignation of appointment. Tuition waiver scholarships apply to off-campus courses only if the course are indicated on the Graduate Study Plan and are not part of a tuition waiver cost recovery program.

Graduate assistants may receive a tuition waiver scholarship for the summer term preceding or following their term of appointment.

A graduate assistant resigning the appointment or terminating prior to mid-term of the semester and remaining in the University will be rebilled for tuition for that semester. A graduate assistant appointed prior to mid-term of the semester will be given a refund, when applicable, and be rebilled as a graduate assistant for that semester.

Off-Campus Graduate Assistantships

Graduate assistantships are available through cooperative agreements with non-university agencies. Funds for the assistantship stipends are provided by the cooperating agency. The assistantship may or may not include a tuition waiver scholarship. The Dean of Graduate School shall determine the number of assistantships and waivers available through this program.

The Dean of Graduate School is responsible for ensuring that agreements with the cooperating agencies meet university policies.

Applicants for off-campus graduate assistantships must meet the same requirements as other graduate assistantships.

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