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EIU Office of Internal Auditing

#172 - Affirmative Action Procedures for Covered Veterans and Applications and Applicants and Employees with Disabilities

Approved: October 13, 2020

Monitor: President

In compliance with Section 503 of the 1973 Rehabilitation Act, the Vietnam Era Veteran's Readjustment Assistance Act of 1974 as amended, and the Americans with Disabilities Act of 1990, the University shall refrain from discrimination against any otherwise qualified employee, or applicant for employment, because he or she has a disability, or is a disabled veteran, a veteran who served on active duty in the Armed Forces during a war or in a campaign or expedition for which a campaign badge has been authorized, a veteran who, while serving on active duty in the Armed Forces, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order No. 12985 (61 Fed. Reg. 1209), or a recently separated veteran. In addition, the University shall take certain types of affirmative action to employ and advance in employment otherwise qualified persons who are considered a "covered veteran." The information required to make this determination is available at

For purposes of affirmative action, a "covered veteran" means any of the following veterans:

Disabled veteran are Veterans who served on active duty in the Armed Forces during a war or in a campaign or expedition for which a campaign badge has been authorized.

Veterans who, while serving on active duty in the Armed Forces, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order No. 12985 (61 Fed.Reg.1209).

Recently separated veterans discharged or released from active military duty within the last three years.

A person with a disability is any person who (1) has a physical or mental impairment which substantially limits one or more of the person's major life activities, (2) has a record of the disability, or (3) is regarded as having a disability.

Disabled veterans, recently separated veterans, active duty wartime or campaign badge veteran, armed forces service medal veteran or individuals with disabilities who believe they are eligible and would like to be considered under this affirmative action procedure are invited to identify themselves voluntarily to the Office of Civil Rights and Diversity. Submission of this information is voluntary. Refusal to provide such information will not subject the individual to discharge or disciplinary treatment.

Information concerning an individual's medical condition or history shall be kept confidential, except that (1) supervisors and managers may be informed regarding restrictions on the work or duties of individuals with disabilities as they pertain to necessary accommodations, (2) first aid and safety personnel may be informed where appropriate, if the condition might require emergency treatment, and (3) government officials investigating compliance with the aforementioned Acts shall be provided relevant information upon request.

Persons with disabilities or disabled veterans shall be given an opportunity to describe (1) any special methods, skills, and procedures that qualify the person for positions that otherwise would present difficulties because of a disability and (2) the accommodation that the employing department might make that would enable a disabled person or disabled veteran to perform the job properly and safely, including special equipment, changes in the physical layout of the job, elimination of certain duties relating to the job, or other accommodations.

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