Staff Senate Minutes 
of Regular Meeting 
No Quorum 
June 13, 2012 – 1:16 p.m.
Senators Present:  Suzann Bennett, Angie Campbell , Tami Duzan, Brad Green, Zoraida Irizarry, Rick James, Tina Jenkins, Cay Kolling, Mary Jo Montgomery, Michelle Morgan, Patty Shonk, Antoine Thomas 
Senators Absent:  Tony Craig, Tony Craven, Christine Edwards, Cordy Love, Eric Schultz, Robert Wells 
Guests:  Tammy Miller, newly-elected senator, Dr. William Weber, V.P. Business Affairs
Call to Order:  The meeting was called to order at 1:16 p.m.  No quorum present. 
Committee Reports:
-Personnel Policies, Benefits and Welfare Committee: Michelle Morgan reported the Parking Appeals Committee reviewed 5 parking appeals.   
-Environmental Health and Safety Committee: Tami Duzan took part in the Grand Ballroom narration of all events during the state-wide emergency event on June 12, 2012.  Several local fire departments, state police and local police coordinated the event on Eastern’s campus.  McAfee Gym hosted a live shooter scenario with students and police officers. 
-Budget and Planning Committee:  Angie Campbell reported on the recent CUPB meeting.  They had no quorum for their June meeting but members present discussed the two new assistant vice president positions.  Eight candidates will interview via Skype for the AVP in marketing position.  The AVP for enrollment interviews will be delayed until August when faculty returns for fall semester.  The committee will not meet in July. 
-Liaison Committee:  Antoine Thomas said the committee met and began putting information that concerns Staff Senate onto Wiki spaces.  They will conduct virtual meetings on-line in order to save time and scheduling problems.
-Staff Outreach Committee:  No committee report
-Election Committee: Suzann Bennett recapped the recent election of new senators and talked about procedure for the election of officers. 
Dr. Weber updated the Senate on numbers for freshman orientation and deposits.
He stated that the current number of Eastern retirees is 129; 36 are faculty, 93 are from other areas.
Unfinished Business:
-Boyd Memorial:  President Perry is waiting on breakdown of costs.  Rick James talked with staff from Facilities and they are interested in participating in a memorial for Boyd.
-Staff Retreat:  Retreat will be scheduled when new officers are in place.
New Business:
	-Nomination of Officers: Senators discussed the requirement that officer candidates must have been a Staff Senator for one (1) year unless waived by the Executive Committee.  They also discussed the constitutional requirement that “the election of officers shall take place no sooner than fifteen (15) days following the preparation and distribution of the nominating ballots”.  Senators felt that the newly-elected senators who will take office on July 1st should have an opportunity to meet members and nominate officers.  
Brad Green made a motion to waive eligibility requirements of newly-elected members so they could make nominations.  Antoine Thomas 2nd the Motion.  Discussion followed on whether the Senate could waive eligibility requirements of those newly-elected senators before they were actually seated.  Angie Campbell then made a Motion to hold the nominations open as made today until the end of the meeting on July 2nd. Mary Jo Montgomery seconded the Motion.  Motion passed. 
The following senators were nominated as officers for the upcoming year:  President: Antoine Thomas, Vice President: Angie Campbell and Cay Kolling, Secretary: Brad Green,           Treasurer:  Tina Jenkins and Suzann Bennett.  
Tina Jenkins made a Motion to move the regularly scheduled July 12th meeting to July 18th.  Suzann Bennett 2nd the motion.  Motion passed.  
President Campbell scheduled a short meeting for Monday, July 2nd.  At this meeting, newly elected senators would have the opportunity to nominate officers.  The ballot will be set at the end of the meeting and the election will take place on July 17th, providing the required 15 day period.  
Report of meeting with President/Questions for President:
	-Executive Committee met with President Perry on Thursday, June 7, 2012.  
Adjournment:  Michelle Morgan made the Motion to Adjourn; Mary Jo Montgomery 2nd the Motion.  Meeting adjourned at 2:12 p.m.
Respectfully submitted, Suzann Bennett, Secretary
Next Meeting:  *July 18, 2012, Martinsville Room, 1:15 p.m. (*Note – Date change for regular meeting.)