EIU Department of Purchasing

Supplemental Travel

Situations may arise where the traveler is not fully reimbursed by the department at the time of travel due to budget. After the budget is reviewed and the department can reimburse the traveler for more of the initial travel, the traveler can request supplemental travel with the Account Manager's approval.

1. Complete a Travel Voucher exactly as the initial travel voucher**
2. Reference on the Travel Voucher the following:

• Travel is Supplemental
• Original Travel Voucher document number
• Original amount reimbursed

Receipts are not needed on a Travel Application form. Send the Supplemental Travel Voucher to Department of Procurement, Disbursements and Contract Services.

** PLEASE NOTE: When completing a Travel Voucher on the web, make a copy of the voucher before signatures to keep on hand in case supplemental travel is requested at a later date. This will save time to recreate the voucher from scratch.

• Change the last digit of the voucher number to the letter S
• Reference the above information
• Have the Account Manager sign