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EIU Media Relations

University Newsletter  —  News from Old Main

  • Cafe in Klehm Hall Opens on January 31


    The Cafe in KlehmHall is a hospitality and dietetic student-operated casual dining experience for the EIU community. This semester the Café is open only on Thursdays, from 11:45 a.m. to 1 p.m. The Cafe offers a buffet with a variety of soups, salads, sandwiches and pastas with menu items changing weekly. Cash only, please. No reservations required; located in 1414 Klehm Hall. Menus available soon at Stop in and enjoy lunch with a colleague!

  • Student Disability Services Closed Temporarily Part of February 1


    Student Disability Services will be closed on Friday, February 1 from 9:30 to 11:30 a.m.

  • Employment Opportunity -- Financial Aid Advisor Manager


    Eastern Illinois University is seeking candidates for a Financial Aid Advisor Manager position in the Office of Financial Aid and Scholarships.  Qualified candidates must be a high school graduate or equivalent and have three (3) years of general office experience or college coursework in any field or any combination to equal three (3) years (30 semester hours = 1 year; 60 semester hours = 2 years; 90 semester hours = 3 years; 120 semester hours = 4 years) and three (3) years of experience in working with student employment, student financial aid/loans, student admissions/recruitment, scholarship/grant programs or other closely related work experience.  

    Responsibilities will include advising of students and parents, processing Return to Title IV funds (R2T4), scholarships, and loan documents, as well as calculation of student aid eligibility, revision of aid, and other technical processes.  Other duties may be assigned as cross-training is essential to the position. 

    Candidates also will be required to pass a Civil Service Examination.  To apply, please submit an application, resume, references, and transcripts online at must be received by February 23 to ensure consideration.  AA/EEOE

  • Nominations for 2019 Distinguished Senior Award Due March 29


    The EIU Alumni Association is seeking nominations for the Distinguished Senior Awards. The most distinguished seniors at EIU are individuals who have enriched the university community with their active involvement in all facets of campus life. The Distinguished Senior Award recognizes those who have demonstrated outstanding character and leadership through academic achievement, campus and community involvement, and/or extra-curricular honors or awards. This year's 25 recipients will be recognized during a ceremony on Saturday, April 27.

    Award criteria:

    • Student must be graduating in Spring, Summer of Fall 2019
    • Have a minimum cumulative grade point average of 3.0 or higher

    Staff and faculty are encouraged to nominate eligible students for these awards by completing and submitting this form by March 29.

    Please contact Amber May in Alumni Services at (217) 581-6425 or with any questions.

  • Journalism professor selected as Road Scholar for Illinois Humanities


    Bryan Murley, associate professor of journalism, was selected for a slot on the Illinois Road Scholars roster for 2019-2020. The Road Scholars speaker program is part of Illinois Humanities and seeks to provide a variety of humanities programming to local non-profit organizations around the state at reduced cost.

    Murley has two presentations approved for the roster: “A Governor for Our Times: John Peter Altgeld on Illinois' Incarceration and Reform” and "Sifting Through the Ashes of Truth: John Peter Altgeld, the Press, and the Internet's Fake News Conundrum." More information about the program is available at

  • EIU Board of Trustees meeting Friday, January 25


    The EIU Board of Trustees will meet at 11:30 a.m. Friday, January 25, in the Grand Ballroom of the MLK Jr. Union.

    Immediately following the call to order and roll call, the board will go into executive session. The open session of the meeting will begin at 1 p.m. The agenda, table of contents and board report are available on the university’s website.

  • W2s Now Available in PAWS


    Your 2018 W2 is now available to print in PAWS.  By consenting to receive your W2 online you can have immediate access to all your W2’s back to 2007. 

    To access and consent to receiving your W2 form through PAWS, follow these directions:

    • Log-in to PAWS:
    • Select the EMPLOYEE tab
    • Select TAX FORMS
    • Select 2018, then click DISPLAY
    • A pop-up message will appear indicating you will need to provide CONSENT.  Click OK
    • Under MY CHOICE, check the box that indicates you consent to receive your W-2 electronically.  Click SUBMIT
    • Your consent is now complete. 


    To Print Your W2

    • CAUTION:  The W-2 that will be displayed on screen will not have your social security number.  DO NOT PRINT this screen shot!
    • Scroll down the page and click PRINTABLE W-2
    • Re-enter your EIU Net ID and EIU Net Password
    • Print your W-2 using your browser commands.  Note: You may wish to change the print size and format (ie, suggest “landscape”)
    • You may print as many copies as you would like.  You may also return to the site anytime through April 15th and review or print your 2018 W-2.  Beginning April 16th you will only be able to view the W2 screen without your social security number showing.
    • By accessing your W-2 on-line, you will not be mailed a paper W-2 in the future.  To revoke your consent please contact the Payroll Office at (217) 581-5510 or email
    • For those who did not consent your W-2 will be mailed out on January 31.

    Faculty and Staff please provide name and address changes to Employment by emailing or calling (217) 581-2613. 

    Students should follow the instructions located on the Office of the Registrar web page,

  • Employment Opportunity -- Assistant Vice President for Academic Affairs


    Eastern Illinois University seeks applications for the position of Assistant Vice President for Academic Affairs.

    This is a full-time, 12-month administrative professional position that oversees compliance and broader activities in the areas of labor relations, as well as providing support for curriculum processes and day-to-day operations of the office.  Qualified applicants must have earned a master’s degree and have experience with human resource policies and practices; demonstrated familiarity with negotiated labor agreements; and a commitment to inclusive excellence and diversity. Experience in a higher education setting is preferred.

    Review of completed applications will begin February 15 and continue until the position is filled. A complete application includes a letter of application specifically addressing the applicant’s strengths and experience relative to the qualifications and responsibilities of the position; a current resume; and the names and contact information of three professional references.  Applications materials should be addressed to Dr. Doug Bower, Chair, EIU-AVPAA Search Committee and uploaded to the Interfolio link at Should you have any questions regarding this search, please direct them to the Search Committee Chair at  More information is available at

  • Geology and Geography Department Features New Exhibit


    The Geology and Geography Department will be unveiling anew mineral display at 2 p.m. Thursday, February 21 outside of PHY 2040.  Some of the features of this collection include meteorites -- including one from the moon! Additionally, this display boasts an autographed photo of Harrison Schmitt, the first and only scientist to have gone to the moon. Dr. Schmitt holds the distinctions of being a geologist, university professor and former U.S. Senator as well as being the last living human to walk on the surface of the moon. This display has been created from donations and specimen loans from Rick Smith at the Doe Run Mine, Geno Persico, Jake Crandall and Diane Burns as well as departmental purchases. The collection is intended to be used academically and decoratively, with specimens being removed periodically from display for classroom demonstrations. Additionally, the display is open to the public for viewing during normal campus hours, and local schools have a standing invitation to set up instructional visits to enhance their curriculum.




    With additional snow anticipated in the upcoming days, EIU and the City of Charleston wish to send a campus- and community-wide reminder that during and up to 12 hours after snowfall accumulation in excess of two inches (2") in Charleston, parking in or along certain stretches of roadway is prohibited until city officials have determined that snow removal efforts have been completed.

    Please be aware that vehicles parked in or along the following stretches of roadway during the city’s snow removal efforts are subject to towing at the owner’s expense when snow accumulation in excess of two inches (2") occurs:




    Grant Avenue

    University Drive  

    4th Street  

    Harrison Avenue  

    Division Street  

    18th Street  

    Jackson Avenue  

    Division Street  

    18th Street  

    Monroe Avenue  

    Division Street  

    18th Street  

    6th Street  

    Railroad Avenue  

    Lincoln Avenue  

    7th Street  

    Railroad Avenue  

    Lincoln Avenue  

    10th Street  

    Monroe Avenue  

    Lincoln Avenue  

    11th Street  

    Monroe Avenue  

    Lincoln Avenue  

    For more information, visit EIU and the City of Charleston thank you for your ongoing cooperation.

  • Interviews for Dean of LCBT Candidates - Open Sessions


    There will be open sessions for three candidates for the Dean of the Lumpkin College of Business and Technology in the coming weeks.. The sessions will all be held from 1:30 to 2:15 p.m. in the 1895 Room of the MLK Union on the following dates:

    • Thursday January 24 –   Dr. Stevie Watson
    • Tuesday January 29 –     Dr. Nick Delener
    • Thursday, January 31 –    Dr. Austin Cheney

    Please attend the sessions as you are able and participate in the search process.

  • Students can enter Awards for Excellence competition; deadline March 22


    Eastern Illinois University students who have used Booth Library resources to enhance their research are encouraged to enter the library’s Awards for Excellence in Student Research and Creativity program.

    The program is open to all Eastern Illinois University students. If campus finances allow, cash prizes of up to $300 will be awarded, in addition to certificates of recognition.

    The student entry may be a written work, art piece, exhibit, musical work, documentary, performance or other format.

    The 2019 guidelines and entry form can be found here. All entries must be submitted electronically. For more information, call (217) 581-6061.

    The deadline to enter is noon on Friday, March 22. Recipients will be selected by April 5, and the winners will be honored during a reception on April 17. Works submitted for competition must have been completed within the last 12 months.

  • Upcoming Events at Tarble Arts Center


    Join us at the Tarble Arts Center for a public Lecture by Sue de Beer at 5:30 p.m. Thursday, January 24.

    Sue de Beer is well known for her film and immersive sculptural environments, which both hold and transport viewers within and outside the frame of the artist’s lens. In Come Wind, Come Weather, de Beer has allowed the Tarble to present two of her films in concert: The Blue Lenses (2015) and The White Wolf (2018) to create a visually saturated viewing experience that harnesses the nostalgic character of place and the human desire —or even the basic instinct —to connect. This installation will take viewers on an exploration of the real and unreal, often blurring the curious boundary between specimen or the observer. De Beer’s environments become extensions of the film, as she asks viewers to not only see, but also be a part of the unfolding mysteries she creates within both works. Set in Abu Dhabi, The Blue Lenses is a two-channel film that follows a two-bit hustler and explores a young Arabic woman’s observations of his actions. Drawn from Daphne du Maurier’s short story, similarly titled, de Beer’s The Blue Lenses presents the Middle East as a protagonist where, based off the evidence presented by the artist, the viewers must decide what to believe. In de Beer's The White Wolf the artist reframes the classic tale of the werewolf as a way to present both themes of physical and psychological transformation. Juxtaposed together, both works are explorations of individual and collective memory, fact and fiction, truth, and subversion. As the spring’s signature exhibition, several programs will explore the themes presented in Come Wind, Come Weather.

    The exhibition will run from January 26 through May 19.

  • Tarble Reads Event - Blue Lenses January 31


    The Tarble Reads series will present Blue Lenses by Daphne du Maurier in the in the Tarble Atrium at 5 p.m., January 31.

    Needing surgery to fix her vision, the blind Marda West receives a complicated procedure. While at the hospital recuperating, as well as when she is released, she is plagued by feelings of dislocation. This thriller explores Marda’s re-entry into the world and the repercussions of her surgery on her and the people who surround her. Join us for a discussion of du Maurier’s work and how it connects to the film work by Sue de Beer, whose title references this intriguing short story.

    This event is free and open to the public.

  • Library exhibit celebrates space exploration


    EIU's Booth Library will commemorate the 50th anniversary of the moon landing, as well as examine current and future space exploration, in a new exhibit, “On the Shoulders of Giants: The Moon and Beyond.” The exhibit will be on display from January 17 through May 31, 2019.

    “On the Shoulders of Giants” will include a look at several of the Apollo missions, with a focus on Apollo 11, the lunar landing of July 20, 1969; EIU alumni connections to the space program; biographies of specific astronauts; space exploration today and in the future; female contributions to space exploration; and more.

    An opening program to kick off the exhibit is planned at 5:30 p.m. Thursday, January 24 in the library’s West Reading Room. The event will feature the debut of the documentary “To the Moon and Back: An Oral History of the Lunar Landing.” The one-hour film features several local residents sharing their memories of the moon landing 50 years ago.

    The film is the result of a collaboration between Booth Library, WEIU-TV and the EIU History Department. WEIU-TV will air the film at 8 p.m. Tuesday, February 5.

    The exhibit and the opening program are free and open to the public. Additional programs related to the exhibit are being planned. For more information, visit the exhibit web site at, or follow Booth Library on Facebook or Twitter.

    Schools and other groups who would like to tour the exhibit are encouraged to contact Andy Cougill,, or call (217) 581-7548 to schedule a visit.

  • *Revised Internal Governing Policies Updates


    The following internal governing policies were recently revised with the approval of the President.  Please take time to review these changes.

    Thank you.



    The Illinois Department of Central Management Services has announced an increase in the mileage reimbursement rate for the use of personal vehicles while traveling on official government business. Effective January 1, 2019, the rate will increase from $.545 per mile to $.58 per mile.  The university's Travel Voucher will reflect the new rate on February 1, 2019. For questions, please contact Rachel Ballinger at (217) 581-7746.

  • Deadline to Register is January 28 for EIU's February 1 EIUnity Conference


    EIUnity would like to extend an invitation to attend the university's 11th Annual EIUnity Diversity Conference Friday, February 1, 2019, in the Martin Luther King Jr. University Union. This year's theme is “Help Us Make A3 (Acceptance, Awareness & Access) the Norm” -- a concept designed to raise diversity awareness and advocacy across EIU’s campus. Event coordinators urge faculty and staff to attend this year's conference and hope that employees also can encourage students in their class, student leaders, and office colleagues as well. This informative event is free for the EIU Community! Faculty members who would like to bring class/program participants during a particular time slot also are encouraged to do so, but are reminded to register for the session(s) they would like to attend. Those wanting to attend the luncheon must register for the entire day or either the morning sessions or afternoon sessions.

    Event coordinators are excited to announce that this year's conference will feature some awesome topics and presenters, including offering Safe Zone Core Training (registration for this is required as well). The full itinerary is available at Please review the session topics, then click registration on the bottom of the page. Deadline for registration is 4:30 p.m. Monday, January 28.



    In accordance with the 2018-22 EIU-UPI Unit A agreement, Summer Research and Creative Activity Awards are available this year. The awards are for research and creative activity projects conducted between the end of the spring semester and August 31, 2019 by tenured/tenure track faculty in bargaining Unit A. Approximately 20 awards of $4,000 each in the form of personal services payments will be granted. Faculty who wish to apply for funding should apply online ( or hand-deliver their proposal to the Office of Research and Sponsored Programs, 1102 Blair Hall, no later than noon on Wednesday, February 6, 2019.  Researchers who have previously received a CFR grant and/or Summer Research and Creative Activity Award should make sure all progress/final reports are on file in the Office of Research and Sponsored Programs. To obtain a copy of the application materials, please visit our website ( If you have any questions, please contact Mary Mattingly ( or at (217) 581-2711
  • Library Tours Available Through January 24


    Eastern students, faculty and staff members are encouraged to take a tour of Booth Library to find out what the library has to offer.

    Twenty-minute tours will be offered regularly during the first three weeks of the semester. There’s no need to sign up -- just come to the Research Help desk on the north end of the library to join in any of the tours Monday through Thursday. Tours will be offered at 11 a.m. and 3 p.m. through Jan. 24. The library will be closed on Jan. 21 in observance of the Martin Luther King Jr. holiday.

    Tours are also offered by appointment. Contact a research help librarian at (217) 581-6072 to schedule your tour.

  • Nominations for 2018 Outstanding Philanthropist


    The Eastern Illinois University Foundation is currently accepting nominations for the 2018 Burnham & Nancy Neal Outstanding Philanthropist Award. The award is bestowed upon individuals and organizations who have demonstrated dedication and commitment to the academic and cultural well-being of Eastern Illinois University by providing sustaining financial support through lifetime contributions, and pledges or planned gifts as well as service to the University and the community.

    Criteria for Award: The award is bestowed upon individuals, corporations or foundations who have fulfilled all of the of the following criteria:

         1. Have provided sustaining financial support through lifetime contributions
         2. Have provided support in the form of pledges or planned gifts as of December 31, 2018 and
         3. Have demonstrated service to the University and the community.

    Deadline for submissions is January 31, 2019. Nominations can be submitted by visiting the Foundation’s website at or by mail to:

        EIU Foundation
        Attn: Nancy Murray
        860 W. Lincoln Ave.
        Charleston, IL 61920

  • Annual Prudential Long-Term Disability Rate Increase Updates


    The annual Prudential Long-Term Disability calculations have been completed and updated in Banner. Employees may notice a change in their payroll deduction. Premium increases became effective 12/1/18.

    BW1 deductions (check payable 1/4/19) will have retro included for the 1st and 2nd halves of December as BW1 is paying for the 1st half of January. Regular deductions will be in effect for BW2, payable 1/18/19.

    Those employees paid on a monthly basis will see retro premiums included on MN2, payable 1/31/19 with regular deduction taking effect MN3 (2/28/19).

    Please contact the Benefits Office at with any questions or concerns.

  • Mixed Doubles Bowling League


    New for Spring 2019...a mixed doubles bowling league! It will feature four-person teams with games taking place 5:30 to 7:30 p.m. on Thursday nights from February 7 to March 7. Light snacks will be served on the last night. Fees are only $8 per bowler per week and there must be at least one male and one female on each team. The league is open to faculty/staff/students/family and friends. Sign up at EIU Lanes or, for more information, call (217) 581-7457.

  • 403(B) and 457(B) Contribution Limits to Increase for 2019


    Employees under the age of 50 can contribute a maximum of $19,000 for the year. Employees over age 50 can contribute a maximum of $25,000 for the year.

    The required Universal availability notice for 2018 is now available on the Benefits website as well as mentioned elsewhere in the University Newsletter.

  • 403(B) Universal Availability Notice


    Retirement & Investment Plans

    403(b) Universal Availability Notice 2019

    Eastern Illinois University (the "University") sponsors the Supplemental 403(b) Retirement Plan (the "Plan"). Eligible employees of the University can voluntarily elect to defer a portion of their compensation to the Plan to supplement their retirement savings.

    The Plan is a supplement to the State Universities Retirement System (SURS) pension. Participation in the Plan does not reduce any University benefits based on full salary, such as SURS, life insurance, disability, or survivor benefits.


    Generally, all common law employees of the University who receive compensation reportable on a Form W-2 are eligible to participate in the Plan, so long as the employee elects to contribute at least $200 each year. The only employees not eligible to participate in the Plan are non-resident aliens with no U.S. source income.


    Pre-tax Contributions - Both Federal and State income taxes are deferred on the contributions and any earnings thereon until distributed from the Plan. Distributions are taxed as ordinary income for Federal tax purposes. However, distributions are not taxed by the State of Illinois if distributions are made (i) in accordance with Plan provisions, (ii) on or after the participant has attained full retirement age, and (iii) while the participant is a legal resident of the State of Illinois.

    Post-tax (Roth) Contributions - Federal and State income taxes are withheld from Roth contributions at the time that they are contributed to the Plan. However, contributions and any earnings thereon are not subject to Federal and State income taxes upon distribution if a five-year period has passed since Roth contributions were first made to the Plan and the distribution is a "qualified distribution". A qualified distribution is a distribution (i) made on or after the date on which the participant attains age 59 ½, (ii) made to a beneficiary on or after the death of the participant, or (iii) attributable to the participant's being disabled.

    Employee contributions to the Plan can be allocated among the investment options offered by any approved vendor under the Plan. Employees are 100% vested in their accounts under the Plan at all times.

    Contribution Limits

    Annual contributions to the Plan are limited per IRS regulations. The contribution limits for the 2018 and 2019 calendar years are:

    Year Basic Elective
    Contribution Limit Age 50+ Catch-up/Contribution 15 Years of Service/Catch-up Contribution
    2018       $18,500       $6,000       $3,000*
    2019       $19,000       $6,000       $3,000*

    *The 15 years of service catch-up contribution applies before the age 50+ catch-up, and is based on a formula that takes into account all past contributions to the Plan and the employee''s total years of service to the University. The maximum 15 years of service catch-up available is $3,000 per year up to a $15,000 lifetime benefit, but an employee''s actual catch-up may be lower than this maximum. If you wish to defer more than $18,000 ($24,000 if age 50 or older), please contact the Benefits office on your campus to determine if you are eligible for the 15 years of service catch-up.

    To Enroll

    Eligible employees may begin participating in the Plan at any time. To enroll in the Plan, an employee must complete both (i) an approved vendor''s application to open an account and (ii) a Salary Reduction Agreement (SRA) to elect the contribution amount. Contributions may be designated as a percent of salary or as a flat dollar amount. The SRA will apply only to amounts earned after enrolling in the Plan, and an employee''s election under the SRA will continue until the SRA is modified or revoked by the employee.

    To Modify a Deferral Election

    Employees may increase, decrease or stop their contributions to the Plan at any time. Employees may also change the approved vendor to which their contributions are made at any time. These forms are available on the Benefits website under the heading of Benefits/Payroll forms.

    Approved Vendors

    To enroll in our approved 403(b) vendor plans, please visit the Tax-Deferred Retirement Accounts webpage at 403(b) representatives also make periodic visits to campus. Please see the University Newsletter for announcements on open counseling sessions with representatives.

    American Funds (First Mid-Illinois Bank): 217-348-1244
    Ameriprise Financial Services: 217-234-8136
    Fidelity Investments: 800-343-0860
    ING: 217-493-4518
    TIAA-CREF: 800-842-2005
    VALIC: 800-892-5558

    More Information

    Contact the Benefits Services Office or one of the approved vendors directly with questions or for help enrolling in the Plan.

    Benefits Services Offices

    This notice is provided as a source of information and does not constitute legal, tax, or other professional advice. If legal advice, tax advice, or other professional assistance is required, the services of a professional advisor should be sought. Every effort has been made to make this notice as thorough and accurate as possible. However, there are other legal documents, laws, and regulations that govern the operation of the Plan. It is understood that in the event of any conflict, the terms of the Plan document, applicable laws, and regulations will govern.

Related Pages

Contact Information

Media Relations
Josh Reinhart, Public Information Coordinator

2142 Old Main
Eastern Illinois University
600 Lincoln Ave.
Charleston, IL 61920
Fax: 217-581-8444

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