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Requestor Information
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Event Information
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Mascot Needs
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You or a representative of your department/office/organization must pick up the Billy Panther mascot costume from Marketing & Communications (Booth House).
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You or a representative of your department/office/organization must drop off the Billy Panther mascot costume from Marketing & Communications (Booth House).
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Will Billy be indoors, outdoors or both? *
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Will the event involve food, confetti, face paint, water, or other messy elements? *
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Performer Information
Please note, EIU Marketing & Communications does not provide performers.
The Billy Panther mascot costume has limited visibility and can become very warm, especially during outdoor events or in crowded or high-temperature environments. The performer must be aware of these conditions and take appropriate breaks as needed. If at any time the performer feels uncomfortable, overheated, or unsafe, the appearance should end immediately.
By agreeing to perform as Billy Panther, the performer acknowledges these conditions and accepts responsibility for their personal comfort and safety while wearing the costume.
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Billy Panther Use Policies & Responsibilities
By submitting this request, the requesting department agrees to the following terms:
Care & Responsibility
• Billy Panther must be handled with care at all times.
• The requesting department is financially responsible for any damage, loss, or excessive wear that occurs while Billy is in their possession.
• Any damage must be reported immediately upon return.
Cleaning & Condition
• Billy must be returned in the same condition it was received.
• If cleaning is required due to the event or environment, the requesting department is responsible for coordinating and covering cleaning costs.
• Billy may not be used in situations involving open flames, smoke, liquids, paint, food handling, or weather conditions that could cause damage.
Transportation
• The requesting department is responsible for pickup and drop-off of the mascot costume and accessories.
• Billy must be transported in a clean, dry, and secure vehicle.
• Do not leave the costume unattended or exposed to extreme temperatures.
Performer Guidelines
• Only approved or trained performers may wear the mascot costume.
• Billy must never speak, remove the head, or break character while in public view.
• A handler is strongly recommended for crowd control and safety.
Safety & Conduct
• Billy may not engage in stunts, running, lifting people, or unsafe activities.
• Billy should avoid physical contact beyond high-fives and posed photos.
• If at any time conditions become unsafe, the appearance should end immediately.
Marketing & Branding
• Billy Panther may only be used for official Eastern Illinois University events and promotions.
• Costumes may not be altered, accessorized, or branded without prior approval.
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Acknowledgement *
By submitting this request, I acknowledge that my department understands and agrees to all Billy Panther use policies and accepts responsibility for the mascot during the approved time period.
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