EIU Department of Employment and Examinations

Position

Qualifications

Accountant I

Three years’ work experience and/or training in Accounting or a closely related field 

OR: 

A Bachelor’s Degree in Accounting or closely related field including 12 semester hours in accounting

OR:

Any combination of experience and education totaling three years (60 semester hours =18 months; 90 semester hours =24 months; a Bachelor’s Degree or higher (120 semester hours) = three years).

Candidates should be self-starters; possess a positive attitude; have excellent customer service skills; and have excellent organizational abilities with attention to detail. Responsibilities include managing University bank accounts, preparing journal entries, reviewing grant budgets, preparing grant financial reports, assisting in annual audits, and preparing financial schedules and reports as requested.

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Accounting Officer

The qualified candidate must have one or a combination totaling two years from the categories below:

1. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
   • 9 semester hours equals two years (24 months).
2. Course work in any discipline as measured by the following conversion table or its proportional  equivalent:
   • 30 semester hours equals one year.
   • Associate degree (60 semester hours) equals eighteen months.
   • 90 semester hours equals two years (24 months).
3. Work experience which could include bookkeeping, office support, or closely related experience.

This position is in the Procurement Department and is responsible for processing payments of all invoices, travel reimbursements and non-personal services made by the Accounts Payable Department. Starting pay is $13.13/hour. 

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Assistant Payroll Manager

Possession of credential requirements listed for the Payroll Specialist III

AND:

Two years of work experience performing duties comparable to those listed in the Payroll Specialist III (Level IV).

OR:

A Bachelor’s degree in a business-related curriculum.

OR:

Any combination of training and experience totaling three years.

This is a fast-paced office that processes monthly and bi-weekly payrolls for faculty, staff, and students. This position will supervise the Payroll Staff and manage the workload to ensure accurate and timely processing; research discrepancies and/or customer issues; and stay informed on new legislation that impacts payroll, implementing changes as needed. Preferred candidates should be analytical, able to work efficiently, and have good communication skills. 

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Collection Specialist

The qualified candidate must meet the following requirements:

1. Any one or any combination of the following, totaling one year, from the categories below:
   
   1. Collection, consumer credit, or business experience that required knowledge of collection methods and procedures.
   2. College course work that included courses in finance, accounting, business administration, business management, or a closely related field.
      • 30 semester hours equals one year.
      • 60 semester hours or an Associate’s Degree equals two years.
      • 90 semester hours equals three years.
      • 120 semester hours or a Bachelor’s Degree equals four years.
2. One year of collection experience comparable to the Collection Representative level or in other positions of comparable responsibility.

Responsibilities include: pursuing collection efforts on delinquent student accounts, Federal Perkins loans and institutional loans; assisting current students and their families with questions or issues related to their accounts; and establishing payment arrangements for current students. The ability to communicate accurately and concisely both verbally and in writing, a willingness to learn, and excellent customer service skills are a must for this position.

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Payroll Specialist

Must be an Illinois resident and must have at least one year of Payroll experience

OR:
One year of vocational training in a related business curriculum.

OR:
12 semester hours in a related business curriculum

OR:
30 semester hours of college course work in any field

OR:
Any combination of the above totaling one year.

Preferred candidates should be analytical, able to work efficiently while meeting deadlines, and have good communication skills. They should also be able to maintain confidentiality, be a team player, and be very customer service oriented. Salary is commensurate with experience.

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Benefits Representative

Minimum qualifications for this position are any combination that equals 18 months from the following categories:

1. Credit for college training leading to a major or concentration in insurance/benefits administration, human resource management, or closely related fields such as business administration where 60 semester hours or higher equals 18 months
2. Credit for college training leading to a major or concentration in fields other than those above:
   • 60 semester hours or higher equals 12 months
   • 90 semester hours equals 18 months
3. Credit Acquired towards a Certified Employees Benefit Specialist Certificate or a Chartered Life Underwriter Certificate (Each course in the CEBS and CLU programs is equivalent to three semester hours of college course work
4. Responsible clerical or paraprofessional work experience in benefits and/or insurance benefits such as may be gained in benefits, insurance, retirement, health care, or human resources office.

This position will be working with staff, faculty, and administration as well as outside vendors to assist in administering employee benefits. Duties will include:

• Conducting individual/group employee orientations to explain the various benefits options.
• Updating the Benefits website with current/new information.
• Maintain tuition and fee waivers for employees and dependents of employees.
• Assisting employees during the annual Benefits Choice period.
• Ensuring employee leave balances are accurate.
• Assisting with FMLA processing.

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Human Resource Representative

The qualified candidate must meet the following requirements:

1. High School graduation or equivalent
2. Any combination totaling two years from the following:
   1. Progressively more responsible work experience performing duties comparable to those listed for the previous lower level of the series.
   2. College course work in human resource administration, business administration or closely related field, as measured by the following conversion table or its proportional equivalent:
      • 60 semester hours equals one year
      • 90 semester hours equals two years

This position will be responsible for providing basic support for all areas of Human Resources.  Duties could include: conducting benefits enrollment for new employees, providing support to employees concerning basic human resource related issues, maintaining the HR website, and providing general office support including answering phones, handling mail and monitoring departmental email accounts.

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Benefits Counselor - 50%

The qualified candidate must meet the following requirements:

1. Any one or any combination that equals 18 months from the following categories:
   1. Credit for college training leading to a major or concentration in insurance/benefits administration, human resource management, or closely-related fields such as business administration where 60 semester hours or higher equals 18 months.
   2. Credit or college training leading to a major or concentration in fields other thatn those previously listed where 60 semester hours equals 12 months and 90 semester hours or higher equals 18 months.
   3. Credit acquired towards a Certified Employees Benefits Specialist Certificate or a Chartered Life Underwriter Certificate. (Each course in the CEBS or CLU programs is equivalent to three semester hours of college course work.)
   4. Responsible clerical or paraprofessional work experience in benefits and/or insurance benefits such as may be gained in a benefits, insurance, retirement, health care, or human resources office.
2. Twenty-four (24) months of work experience comparable to that performed at the Benefits Officer level of this series. Specific job requirements and qualifications are located here.

This position will perform retirement counseling, handle insurance issues, issues with leaves and respond to benefit related questions.

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Administrative Aide to the Vice President of Business Affairs

Qualified candidates must meet the following qualifications:

1. High school graduation or equivalent.
2. Any one or combination totaling five years (60 months) from the following categories:
3. College course work in business, finance, accounting or a related field:
   • 60 semester hours or an Associate’s degree equals one year (12 months)
   • 90 semester hours equals two years (24 months)
   • 120 semester hours or a Bachelor’s degree equals three years (36 months)
   • Master’s degree or higher equals four years (48 months)
4. Progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, performing duties that lead to knowledge of general accepted office principles.

Due to the nature of this position, demonstrated experience with policies and procedures related to risk management and liability including automotive insurance policies, guidelines and claim processing is required.

This position will assist the Vice President in matters related to the VPBA area. The Administrative Aide will handle campus insurance issues such as obtaining appropriate liability insurance for events held on campus, ensuring that campus vehicles are insured and in compliance with university policies, request certificates of insurance, and assist with claims processing and reporting. This person is responsible for the VP’s schedule and interacts with multiple campus departments.

This position will provide support across all Human Resource areas.  Duties will include, but not limited to, the supervision of the Benefits Department; evaluating for areas of improvement, ensuring processes and policies are current and relevant, and helps represent Human Resources on various campus or external committees. This person will also oversee Workers Compensation and FMLA; be able to process and interpret data for reporting purposes, and act as the main contact for external entities in regards to insurance, retirement and other benefits.

The Civil Service examination for this classification is a credentials assessment. No participation other than submission of application materials is required from applicants that qualify to take the exam.

Minimum starting salary is $3,871.00/month, but salary shall be commensurate with experience. 

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