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University Emails

EIU has been communicating with our students in regards to COVID-19. This is an archive of those emails.

Sept. 4, 2020

Dear Students,

The first two weeks of the Fall 2020 semester have been unlike the start of any other school year in EIU’s history. Still, one piece — and considerably the most important — remains unchanged. We are here together. We are masked. We are six feet apart. We are using more hand sanitizer and disinfectant wipes than seemed possible only six short months ago. But we stand, united, in Protecting our Panthers.

We recognize that this opportunity to learn and grow together, in person, is a gift. It is a gift we must not allow ourselves to take for granted, and it is a gift that every one of us must be committed to fighting for, and defending.

As the Labor Day weekend approaches, it is imperative that we remain steadfast in our commitment to protecting others – our fellow Panthers, as well as our friends and family in other communities. Whether you stay in Charleston or travel this weekend, it is of utmost importance that you continue to follow the COVID-19 guidelines with which you have become so familiar:

  • Avoid social gatherings.
  • Always wear a mask covering both your mouth and your nose.
  • Maintain 6 feet of distance from others.
  • Frequently wash your hands for 20 seconds of more, and use hand sanitizer when soap and water is not available.

If you begin to experience COVID-19 symptoms while traveling this weekend, please do not return to campus. Separate yourself from others, contact your medical provider, and follow their direction. Notify EIU’s Medical Clinic of your situation via email ( so the university also can take actionable and appropriate protective measures.

EIU’s contact tracing team is working tirelessly under the direction of Dr. Sheila Simons (Professor, Department of Public Health) to notify members of our campus community who have been exposed to COVID-19. This team is working around the clock every day of the week, including the upcoming Labor Day weekend. Students are expected to cooperate and comply with the requests of the contact tracers in a timely manner. Students who refuse to do so will be referred to the Office of Student Accountability and Support and may receive an interim suspension and/or campus ban.

To maintain the gift we have been given—the opportunity to learn in person, together—every one of us must recommit to each other daily by continuing to follow EIU’s COVID-19 guidelines. We must follow the directives of medical professionals and contact tracers. We must do all that we can to protect each other and our opportunity to be together.

We are ALL IN for you and with you,

David M. Glassman,

Anne G. Flaherty,
Vice President for Student Affairs

Joseph R. Baumgart,
Medical Director

Sheila R. Simons,
Professor, Department of Public Health

Protect Our Panthers from Eastern Illinois University on Vimeo.

July 13, 2020

Per Clery Act and Department of Education rquirements, an Alert EIU communication was shared with members of the EIU campus community providing notification of a confirmed case of COVID-19 on campus. This communication fulfills those requirements.

Addendum: As soon as EIU was notified of the positive diagnosis, the University began its rapid response protocol. The person was appropriately isolated/quarantined per EIU’s COVID response guidelines, and the University and Coles County Health Department (CCHD) worked immediately to identify and contact others who may have had close contact with that person. EIU is currently engaged in outreach protocol to provide an ongoing assessment of the person’s health and safety.

To All Members of the University Community,

EIU administrators have learned that an individual living on campus tested positive for COVID-19. This is the first laboratory positive test of a member of the EIU campus community living or working on campus. The individual was tested on Saturday, 7-11-20, after being on campus earlier that day, and quarantined by Sunday evening, after test results were available. Privacy rights prevent us from providing more specific information. The Coles County Health Department is actively identifying all close contacts of the individual with COVID-19 (within 48 hours of being notified). “Close contacts” has a specific health meaning in this context, and the Health Department is providing each contact with the necessary quarantine instructions. Please know if you are not contacted, no action is required at this time.

While this is the first laboratory-confirmed case on campus at Eastern, Coles County continues to see a small number of laboratory-confirmed positive cases in the general population. We would like to remind everyone that we all have a role in slowing the spread of COVID-19. We ask that you do your part. To help control the spread of COVID-19, please continue to follow the masking and social distancing policies, wash your hands frequently and observe guidelines issued by the CDC, the Governor’s Office, the Illinois Department of Public Health, and the Illinois Board of Higher Education.

Anyone who feels sick should stay home and seek medical advice. Students are encouraged to contact the EIU Health and Counseling Medical Clinic by first calling ahead (217/581-3013) between 8 a.m. - 12 p.m. and 1 – 4:30 pm, Monday – Thursday, and 8 a.m. -12 p.m. on Friday. Staff and faculty are encouraged to contact their primary care provider or the Sarah Bush Lincoln Health Center emergency room at 217/258-2551. Medical professionals are best suited to recommend whether further action is needed.

At Eastern Illinois University, the health and safety of our students, faculty, staff and the Charleston community is our primary concern. We continue to follow the guidance of the CDC and state and local health departments. Ongoing updates regarding EIU’s actions in response to the COVID-19 pandemic will continue to be posted on the University’s COVID-19 website:

Plans to Return for Fall 2020

June 25, 2020

Dear Students, faculty and staff –

Eastern Illinois University has been hard at work planning for on-campus educational activities to resume this fall, relying on guidelines issued by the CDC, the Governor’s Office, the Illinois Department of Public Health, and the Illinois Board of Higher Education. That decision assumes Illinois will remain in Phase 4 of the State’s “Restore Illinois” plan, allowing universities to offer face-to-face learning provided they follow best-practice safety and health strategies issued by those entities.

Above all, our goal is to unite EIU’s reputation for academic excellence with its role as a thoughtful, responsible organization committed to public health and safety. As such, a variety of internal teams have been working diligently to create a science-based approach to providing our students with the most comprehensive EIU experience possible while taking necessary steps in protecting the safety and health of our campus community.

Until holistic prevention and treatment methods are in place, including a vaccine, our collective risk as a university and as a global society remains heightened. That’s why, as we enter into the fall, everyone (students, faculty, staff and guests) will be responsible for complying with EIU’s health and safety measures.

Below is a summary of those measures: (read more)

Reducing Employee Risk for COVID-19 in the Workplace

June 10, 2020

Dear EIU Employees,

The university has begun the process for non-instructional employees to return to on-campus work in preparation for reopening our university as a residential campus in the Fall. (The specific details of EIU’s return-to-campus work plans are available in a May 29 email available on this page.)

This week, most supervisors, directors and unit heads have come back to campus. Over the next few weeks, all non-instructional employees will return except for those who have applied for and received an accommodation by the Office of Human Resources to continue to work remotely. (read more)

Summer 2020 Credit/No Credit (C/NC) Option Update

June 8, 2020

To support student success and provide targeted relief, a modified C/NC option for Summer 2020 is now available to undergraduate students with appropriate approvals and application by August 1, 2020. Please note, this process and the form varies from the earlier Spring 2020 accommodation. The Summer 2020 C/NC option seeks to support all of our students who have been impacted by COVID-19, recent unrest, economic challenges, and other issues that have rapidly changed everyday life across the state, nation, and world.

The general process is outlined below: (read more)

Masking and Return To Work

May 29, 2020

Dear EIU Employees,

EIU has always been an institution known for its friendliness and sense of family. We all love our university and respect and care for each other. We’ve demonstrated resilience in the face of challenges in the past and are doing so once again during the COVID-19 health crisis. Our ability to meet these challenges has always come from working as a team in a collaborative spirit of unity. This pandemic is no different and EIU will once again be successful in navigating through the current COVID-19 environment. (read more)

Transitioning to Phase 3 of the Restore Illinois Plan

May 22, 2020

Many of you are now familiar with the Restore Illinois plan, a blueprint issued by the Governor’s Office on May 5, 2020, for a phased reopening of the state that supports our ongoing COVID-19 response.

For those of you not familiar with the details of the plan, it places EIU in a central geographic region of the State soon slated for transition into Phase 3 – Recovery. In fact, we expect this transition to begin as soon as late May or early June. (read more)

Announcement Regarding 2020-21 On-Campus Room Options

May 6, 2020

Alongside a world-class education, our students' well-being is our primary concern at Eastern Illinois University. The events of the past two months have forced all of us to make significant changes to our everyday lives, and to ensure we're all doing our part to take care of those around us in these unique times. Many of those adjustments are likely to continue into the foreseeable future as the world continues to adapt and respond to COVID-19.

That’s why today, we want to share another significant step EIU is taking to support the well-being of our entire campus community. (read more)

How to Submit Credit / No Credit Grade Type Requests

May 4, 2020

Dear Students,

As I wrote to you on March 30, 2020, undergraduate students may petition the Registrar to change grade type in self-selected courses. As of today, students may begin the process of submitting requests, after consulting their advisor via email, phone, or avirtual advising session. To submit a request online, please visit

A broad overview is presented below: (read more)

A Message from President Glassman about Fall 2020 Classes

May 1, 2020

Dear Students,

I hope this message finds you and your loved ones healthy and safe.

We are very excited you have chosen to be part of our EIU Family, and we want you to know we fully intend to begin our Fall 2020 semester as a traditional residential campus. We are taking the health-related strategic steps to ensure that students can attend classes, live on our campus and in adjacent housing, and enjoy the various other amenities that epitomize EIU and the City of Charleston.

In the current climate of the pandemic, we understand that you may have questions and perhaps some anxiety in wondering what the Fall semester at EIU will look like. We are here to provide those answers. (read more)

Instructions Regarding Move-Out Procedures

April 28, 2020

On-Campus Students and Family Members,

On Thursday, April 23, Governor Pritzker extended his stay-at-home order through May 30; that included a provision for allowing students to return to move out of their on-campus residences. Please note that the order stipulates all persons must continue to follow Centers for Disease Control and Prevention (CDC) guidelines as they pertain to social distancing, which includes the requirement of wearing masks and gloves.

We are now able to launch signs-ups for our move-out process that will begin May 1. To ensure this move-out process occurs in the safest, healthiest, and most efficient way possible, we will continue to comply with CDC guidelines during this process. The move-out schedule has been planned to promote social distancing to best protect the health and safety of our students and staff. To that end, please read the following important instructions. (read more)

Extension of Stay-at-Home Order Through April

April 8, 2020

Dear Students,

It is my absolute hope that you are all doing well as you continue to transition your coursework to an online format. The Governor of Illinois recently extended the “Stay-at-Home” Executive Order to continue throughout the month of April. During this time, we urge all our students to follow the guidelines for safe practices that will help in slowing the spread of COVID-19. It is critical that we all do our part to stay healthy and to keep those around us as safe as possible. (read more)

Information and Guidance for EIU Students

April 3, 2020

Dear EIU Student,

Information and guidance regarding the COVID-19 pandemic quickly evolves and changes. With the implementation of on-line and distance learning, and our encouragement that our students return to their permanent residences, our student body is spread throughout Illinois and the nation. Regardless of wherever you may be, we still feel a strong responsibility to provide you with updates regarding prevention, screening and treatment of COVID-19. (read more)

Self-Screening Instructions for Employees During the COVID-19 Pandemic

April 1, 2020


All members of the Eastern Illinois University community – including any faculty, staff, or independent contractors who will be on campus – are strongly urged to conduct a COVID-19 daily self-screening by taking their temperature and assessing respiratory symptoms. This action is important and should be conducted before leaving one’s residence and/or arriving on campus. (read more)

A Message From EIU Housing and Dining Services

April 1, 2020

To All University Housing Students –

Thank you for your patience as we respond to the complexities and challenges of the COVID-19 pandemic. Please read the important information below as it answers many of your questions concerning University Housing and Dining. You can also visit the University Housing COVID-19 FAQ page for additional information. (read more)

Undergraduate Student Option to Change Grade Type

March 30, 2020

Dear Students,

As the university makes our unanticipated transition to remote learning, EIU faculty continue to be committed to academic excellence and high-quality learning experiences for every student. At the same time though, we — the university and specifically your faculty — also understand the challenges this rapid transition presents you, our students. For that reason, your faculty encourages every one of you to remain fully engaged in their classes, read your email, login to D2L, and strive to obtain the highest levels of academic achievement — on every assignment, on every test, and in every course. Please know, we believe in you — you’ve got this! (read more)

March 27, 2020

To EIU Students —

The world we share has shifted noticeably in just the past few weeks. Even so, I am profoundly inspired by your determination and flexibility.

As lifelong learners and future leaders, your ability and willingness to rapidly adapt in this unprecedented time will be an epic hallmark of your experience here at EIU. More than that, it is a skill you can proudly carry with you throughout your personal lives and professional careers. (read more)

A Message from Paul McCann to All EIU Employees

March 24, 2020

To my EIU colleagues –

Some additional clarification on time reporting as EIU operates in a way consistent with IllinoisExecutive Order 2020-10.

Any employee who is working, on-campus or remotely, will need to take accrued time if they do not work as scheduled. Even during the COVID-19 pandemic, the regular absence call-in (alerting your supervisor of your absence) and reporting of time off under the appropriate accrued benefits category is required. This includes if an employee cannot work because: (read more)

Spring 2020 Commencement Ceremonies Canceled

March 21, 2020


The priority during this unprecedented global pandemic is the health and safety of our Eastern Illinois University family. With that in mind, the decision has been made to cancel May 2020 Commencement Ceremonies. (read more)

An Important Message from President Glassman Regarding Today’s Executive Order

March 20, 2020

To our entire EIU Family –

Federal and state COVID-19 actions continue to change rapidly, and we are responding to those actions as quickly and responsibly as possible. This afternoon, Governor Pritzker issued Executive Order 10, which includes a “Stay-at-Home” section. The order goes into effect tomorrow, Saturday, March 21 at 5:00 p.m., and will continue through April 7 unless extended by the Governor. Today’s order will have far-reaching implications for how the State of Illinois will move forward as we continue to combat this escalating global health crisis together. (read more)

Self-Screening Instructions for Employees During the COVID-19 Pandemic

March 20, 2020

All Eastern Illinois University employees are strongly encouraged to self-screen each day prior to leaving their residence and reporting to work by taking their temperature and assessing respiratory symptoms.

Employees who demonstrate the following conditions should stay at home and remain there until symptoms are gone. If symptoms continue or progress, they should contact their health care provider for medical advice. (read more)

An Important Message to All EIU Students

March 19, 2020

The current COVID-19 pandemic is escalating rapidly, and the university must make important decisions in response. That said, the health and safety of all our students, our campus, and our community remains our top priority. As such, the following actions are being announced: (read more)

A Coronavirus Update from President Glassman

March 17, 2020

To our EIU students, faculty, and staff -

In my authority as President and in consultation with the Provost, I have instructed our university leadership to proceed with remote learning for the remainder of the Spring 2020 semester. This decision, though difficult, was made in response to state and federal best-practice suppression and mitigation strategies to help contain the COVID-19 virus. The health and safety of our students and employees is our top priority. (read more)

A Message from Eastern Illinois University President Dr. David Glassman

March 12, 2020

To the Eastern Illinois University community:

We write to update you on our response to the unprecedented health challenges presented by the global Coronavirus (COVID-19) pandemic. It is critical our university remains proactive and engaged in ensuring the health and safety of everyone within our university community. (read more)

Instructional Planning For Student Success: COVID-19 Update

March 11, 2020

To our campus community –

As President Glassman’s email indicated last night, EIU is actively exploring the implementation of potential distance learning options in the coming weeks as a possible response to the swift and dynamic changes of the current public health crisis surrounding COVID-19. (read more)

A Message from Eastern Illinois University President Dr. David Glassman

March 10, 2020

Dear Faculty, Staff and Students,

Please know that we are aware of wide scale changes occurring across other universities and their various responses to deal with potential fallout from the COVID-19 virus, especially following the spring break time period. EIU’s administration is closely monitoring these activities and are planning for and considering different responses, which may include alternative instructional models that move away from in-person classes. You will be receiving additional information in the future on any changes to a further EIU response, which has the capacity to happen quickly once announced, given the nature of this current health crisis.

Please know there is no presence of COVID-19 on our campus or in our community at this time.


David M. Glassman

Coronavirus Disease (COVID-19) Advisory Regarding Travel

March 4, 2020

Dear Students, Faculty, and Staff,

As the Coronavirus Disease (COVID-19) outbreak continues to evolve, there is growing potential for it to disrupt travel during Eastern Illinois University’s Spring Break beginning March 14 through March 22. (read more)

Coronavirus Disease (COVID-19) International Travel Self-Isolation Policy

March 4, 2020

Any student, faculty member, and staff traveling from international areas which have been designated as falling under the Centers for Disease Control and Prevention’s Travel Health Notice Level 3 (Warning, Avoid Nonessential Travel) and Travel Health Notice Level 2 (Alert, Practice Enhanced Precautions) who wish to return to campus must self-isolate at their permanent home/residence after departing from the country in question and before returning to campus/Charleston for a period of 14 days. The CDC maintains a list of COVID-19 Travel Health notices (read more)

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Health & Counseling Services

Medical Clinic
Eastern Illinois University Human Services Building
600 Lincoln Avenue
Charleston, IL 61920
(217) 581-3013

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