Ruth & Vaughn Jaenike Access to the Arts Fund Application

College of Liberal Arts & Sciences, Eastern Illinois University

Grant Guidelines:
1. Use of the Fund is restricted to presentations which are primarily of the visual and/or performing arts, with priority given to programs presented in the east-central Illinois counties of Coles, Douglas, Edgar, Clark, Cumberland, Effingham, Moultrie or Shelby.

2. Use of the Fund is restricted to entities of Eastern Illinois University, and non-profit organizations and schools, with priority given to programs presented in the east-central Illinois counties of Coles, Douglas, Edgar, Clark, Cumberland, Effingham, Moultrie, and Shelby.

3. Activities supported by the Fund must be directed to a primarily non-university audience, though faculty and students may be included as audience members or participants.

4. Priority for funding will be given to programs which:
• target general audiences, especially audiences recognized as underserved in terms of the arts
• have a strong educational component to introduce or explain the art form presented
• are pilot projects or show promise of encouraging follow-up arts activities
• make use of Eastern Illinois University resources
• capitalize on a unique situation involving a noted artist, troupe, or ensemble
• show tangible project support (cash and/or in-kind) from the sponsoring entity and/or the
targeted audience or community.

This application supersedes all previous forms – applications on old forms will not be considered

FALL DEADLINE: Last Friday in September

SPRING DEADLINE: Last Friday in January

For questions or concerns contact Dennis Malak (600 Lincoln Avenue, Charleston, IL 61920-3099) at email dfmalak2@eiu.edu or 217-581-8513.

Organization Information

Please provide the organization and contact information below.
Sponsoring Organization
Organization Web Site
Organization Address Organization Address
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Program Coordinator Program Coordinator First Last
Coordinator Email
Coordinator Phone Number Coordinator Phone Number - ### - ### ####
Program Information

Please provide information about the program that the funds will be used towards.
Program Title
Date of Last Event/ Performance Date of Last Event/ Performance / MM / DD YYYY
Target Audience
Project Description.
Educational Focus.
Pre-Program or Follow-up Activities.
Program Artists (please identify any EIU students, faculty, or staff members involved in the proposed project).
Ongoing Project?

Ongoing Project? Yes No
Frequency

Frequency Annually Biennially Other Other
Previous Jaenike Access Grants Received by Sponsoring Organization (list program, dates, grant award).
Project Budget

Cash expenses are anything the sponsoring organization will pay for from any funding sources (not just Jaenike funds). Income is where the money will come from to pay the Cash Expenses: the Jaenike Access grant award, earned income (tickets, etc.), donated money, other grants, money the sponsor made on other events, membership donations, etc. The total of the Cash Expenses should equal the total of the Income unless you plan to make money (so the Income total is more than the total Cash Expenses).

In-kind are things or are services that are donated for the project. Examples: free performance space, volunteered time to perform, donated supplies (theatre set materials, art supplies, etc.) or services (program printing, transport of performers, etc.). If faculty or staff perform or assist with the project their prorated salaries can be shown as an in-kind donation from the department or organization.

(Cash vs. In-Kind: If business “X” donates paint, it is in-kind; OR if business “X” donates money used to buy paint, the paint cost is listed as a Cash Expense and the money for the paint from “X” is listed as Income.)

Questions? Contact Dennis Malak at the Doudna Fine Arts Center, 217.581.8513 or dfmalak2@eiu.edu

When possible, please itemize: Example - 3 volunteer ushers @ $5.15/hr. (in-kind); set lumber (cash), etc.
A separate budget sheet may be submitted, but follow this format with these headings and items.
Expenses

Items you will pay for
Artistic Expenses (artist fees, royalties, exhibit rental, etc.) $ Dollars . Cents
Contracted Expenses (equipment rental, costume rental, ads, etc.) $ Dollars . Cents
Commodities/Supplies (set materials, printing, food, etc.) $ Dollars . Cents
Travel/Transport (mileage @ $0.56/mile, vehicle rental, etc.) $ Dollars . Cents
Other $ Dollars . Cents
Total Expenses $ Dollars . Cents
Income

Where will the money come from.
Donations (please list) $ Dollars . Cents
List of Donors.
Earned Income (specify sources; i.e., ticket sales, etc.) $ Dollars . Cents
Earned Income Specifics.
Sponsor Funding (money raised from other programs). $ Dollars . Cents
Jaenike Access to the Arts Fund Request $ Dollars . Cents
Total Income (all sources) $ Dollars . Cents
In-Kind

Donated goods and Services
Total In-Kind $ Dollars . Cents
Please list all goods and services (donation and amount)
Upload any additional files you have that are relevant to this application.

Attach Files
Signatures

Incomplete or unsigned applications will not be considered for funding.
Project / Event Coordinator

Draw or Type

I understand this is a legal representation of my signature. Clear

Full Name

I understand this is a legal representation of my signature.
Title

Ruth & Vaughn Jaenike Access to the Arts Fund Application

Ruth & Vaughn Jaenike Access to the Arts Fund Application

Organization Information

Program Information

Project Budget

Expenses

Income

In-Kind

Signatures