Degree audits of undergraduate programs comprise five basic parts: 1) the Header; 2) General Education; 3) the Major; 4)Graduation Requirements; and 5) the Transcript. Each of these sections is discussed below. A complete sample audit with notations is available here.
1. The Header
The header provides information pertinent to the particular student's degree audit: his or her name, E-number, anticipated graduation term/year, catalog term/year, major, option (if any), concentration (if any), and minor (if any). It also identifies the student's current advisor.
================================================================= DARS Audit Prepared 11/09/07 - 08:52 E99999999 Name: Student, Samuel S. Graduation Year: Fall 2010 Program: BS-FCSF Catalog Year: Fall 2006 www.eiu.edu BS IN FAMILY AND CONSUMER SCIENCES FAMILY SERVICES OPTION ================================================================= Advisor: Rose Myers-Bradley Program 1 Major 1 Minor: English =================================================================
2. General Education Requirements
This section of the audit details each segment of the general education program, identifying 1) courses the student has taken to fulfill requirements , and 2) courses the student could take to fulfill unmet requirements. If the student has completed all courses required by a segment, the word "OK" appears in the left margin. If not, the word "NO" appears. In the example below, the student has not completed the Language component. Consequently, the audit describes the requirement in detail and identifies which courses he can “select from” to complete it. However, because a portion of the requirement (that is, a "sub-requirement") is complete, the software inserts a “+” sign next to it, as in "+ 1) English: Completed." Conversely, the "-" sign next to "- 2) Communication Studies," indicates that this sub-requirement has not been met.
================================================================= OK Cultural Diversity Requirement Complete EARNED: 1 COURSE FA06 HIS 1520G 3.00 C MOD.WORLD HIST ================================================================= OK Humanities/Fine Arts Requirement Complete EARNED: 9.00 HOURS FA06 HIS 1520G 3.00 C MOD.WORLD HIST SP07 MUS 2557G 3.00 B EVOL/JAZZ & ROCK SP07 ART 2330G 3.00 A Art Appreciation ================================================================= NO Language Complete three courses: Two in reading and writing (ENG) and one in listening and speaking (CMN). You must earn a C or better in these courses. EARNED: 6.00 HOURS --> NEEDS: 3.00 HOURS + 1) English: Completed 6.00 HOURS EARNED FA06 ENG 1001G 3.00 B COMP AND LANG SP07 ENG 1002G 3.00 A COMP AND LIT - 2) Communication Studies: SELECT FROM: CMN 1310G OR 1390G =================================================================
The student completed this requirement with a transfer course. The audit identifies the math course he took at IECC and its EIU equivalent. The grade “TA” means that he earned a grade of A at the transfer institution.
OK Mathematics Complete at least one general education mathematics course. EARNED: 5.00 HOURS SP 05 MAT 1441G 5.00 TA CALC I IECC : MTH 1171 ================================================================= OK Social/Behavioral Sciences Complete EARNED: 9.00 HOURS FA06 PSY 1879G 3.00 A INTRO PSYCHOLOGY SP07 SOC 2710G 3.00 A INTRO SOCIOLOGY SP07 SOC 2750G 3.00 A SOCIAL PROBLEMS =================================================================
The abbreviation "IP" means that the student currently is enrolled in "In Progress" courses that will apply to the requirement so long as the student completes them successfully. The grade "RG" means "registered."
IP Scientific Awareness Requirement Complete EARNED: 3.00 HOURS IN PROGRESS 4.00 HOURS FA06 BIO 1001G 3.00 B BIO PRIN/ISSUES FA07 ESC 1400G 4.00 RG IP Weather and Climate =================================================================
In this section, the asterisks in the course number (41**G) are shorthand for "any EIU course beginning with the number "41." Using asterisks reduces the number of courses that must be listed in the requirement.
NO Senior Seminar Complete a senior seminar in a field outside your major once you have earned at least 75 hours. --> NEEDS: 1 COURSE - SELECT FROM: EIU 41**G,42**G =================================================================
3. Major Requirements
This portion of the audit details Major requirements. This particular major requires the student to complete a core of courses, a number of directed elective courses, and a minimum major GPA. Notice that the student’s in-progress courses also include those he has registered for in Spring 2008.
================================================================= NO Family and Consumer Sciences - Family Services - 1) FAMILY & CONSUMER SCIENCES CORE: Complete the following 4 courses with a "C" or better. 0 COURSES TAKEN IN-P--> 2 COURSES TAKEN FA07 FCS 1000 2.00 RG IP Foundations of FCS SP08 FCS 2000 3.00 RG IP Family Perspectives NEEDS: 2 COURSES SELECT FROM: FCS 3000,4000 - 2) Complete the following 16 courses: 5 COURSES TAKEN IN-P--> 5 COURSES TAKEN FA06 FCS 2800 3.00 B FAMILY RELATIONS FA06 PSY 1879G 3.00 A INTRO PSYCHOLOGY SP07 FCS 2850 3.00 A CHILD DEVELOP SP07 SOC 2710G 3.00 A INTRO SOCIOLOGY SP07 SOC 2750G 3.00 A SOCIAL PROBLEMS FA07 FCS 1120 3.00 RG IP Food Selection and Preparation FA07 FCS 1800 3.00 RG IP Life Span Human Development SP08 FCS 2270 3.00 RG IP Housing SP08 FCS 3300 3.00 RG IP Consumer Education SP08 SOC 3600 3.00 RG IP Introduction to Social Work NEEDS: 6 COURSES SELECT FROM: FCS 2100,3853 FCE 4275 FCS 4840,4845 PSY 3780 - 4) Complete 14 hours from the following: Any combination of FCS 4230 and FCS 4235 below is limited to 3 semester hours maximum. .00 HOURS EARNED IN-P--> 6.00 HOURS SP08 FCS 3800 3.00 RG IP Family Life and Sex Education SP08 PSY 3521 3.00 RG IP Psychology of Adolescence NEEDS: 8.00 HOURS SELECT FROM: FCS 2831,3820,4230,4235,4300,4753,4820, 4846,4851,4854,4859,4860 ================================================================= IP Family and Consumer Sciences Major GPA + A minimum GPA of 2.0 is required in the FCS major. The major GPA is based on all FCS courses taken at EIU. 6.00 GPA Hours: 21.00 POINTS 3.50 GPA NEEDS: 2.00 GPA =================================================================
4. Graduation Requirements
Graduation Requirements include 120 hours, a 2.0 GPA, several residency requirements, the Electronic Writing Portfolio, and the Foreign Language Requirement.
================================================================= NO Total Hours and GPA You must complete at least 120 hours with a minimum GPA of 2.0. Your cumulative GPA is 3.40. EARNED: 35.00 HOURS IN PROGRESS 33.00 HOURS --> NEEDS: 52.00 HOURS ================================================================= IP Senior Institution Residency You must earn at least 56 hours from four-year institutions. EARNED: 30.00 HOURS IN PROGRESS 33.00 HOURS + ================================================================= NO Upper-Division Hours Residency Requirement You must earn at least 40 hours in 3000-4000 level courses. IN PROGRESS 12.00 HOURS --> NEEDS: 28.00 HOURS ================================================================= IP EIU Residency Requirement You must earn at least 42 hours from EIU. EARNED: 30.00 HOURS IN PROGRESS 33.00 HOURS + ================================================================= NO Junior-Senior Year Residency Requirement You must earn at least 32 hours from EIU in your junior and senior years. IN PROGRESS 3.00 HOURS --> NEEDS: 29.00 HOURS + ================================================================= NO Senior Year Residency Requirement You must earn at least 12 hours from EIU in your senior year. --> NEEDS: 12.00 HOURS ================================================================= IP Major Residency Requirement You must earn at least 12 hours in EIU courses applicable to your major GPA. EARNED: 6.00 HOURS IN PROGRESS 20.00 HOURS + ================================================================= NO Electronic Writing Portfolio Requirement You must successfully complete the Electronic Writing Portfolio. + 1) EWP 1 Completed - 2) EWP 2 - 3) EWP 3 - 4) EWP 4 ================================================================= OK You have satisfied the foreign language requirement. +
5. The Transcript
The Transcript lists every course the student has taken, is taking, and has registered for.
================================================================= ***** COURSES BY TERM ***** SP05 MAT 1441G 5.00 TA CALC I IECC: MAT 1171 FA06 BIO 1001G 3.00 B BIO PRIN/ISSUES FA06 ENG 1001G 3.00 B COMP AND LANG FA06 FCS 2800 3.00 B FAMILY RELATIONS FA06 HIS 1520G 3.00 C MOD.WORLD HIST FA06 PSY 1879G 3.00 A INTRO PSYCHOLOGY SP07 ENG 1002G 3.00 A COMP AND LIT SP07 FCS 2850 3.00 A CHILD DEVELOP SP07 MUS 2557G 3.00 B EVOL/JAZZ & ROCK SP07 SOC 2710G 3.00 A INTRO SOCIOLOGY SP07 SOC 2750G 3.00 A SOCIAL PROBLEMS FA07 ART 2330G 3.00 RG IP Art Appreciation FA07 ESC 1400G 4.00 RG IP Weather and Climate FA07 FCS 1000 2.00 RG IP Foundations of FCS FA07 FCS 1120 3.00 RG IP Food Selection and Preparatio FA07 FCS 1800 3.00 RG IP Life Span Human Development SP08 FCS 2000 3.00 RG IP Family Perspectives SP08 FCS 2270 3.00 RG IP Housing SP08 FCS 3300 3.00 RG IP Consumer Education SP08 FCS 3800 3.00 RG IP Family Life and Sex Education SP08 PSY 3521 3.00 RG IP Psychology of Adolescence SP08 SOC 3600 3.00 RG IP Introduction to Social Work =================================================================
The Legend explains the abbreviations used in the audit and reminds the student that the certification officer, not the audit, determines whether or not the student has met all requirements for graduation.
***** LEGEND ***** NO Requirement Not Met >R Repeatable Course OK Requirement Met >RP Repeated Course IP In Progress Course >D Duplicate Course + Sub-requirement Complete >T Transfer Course - Sub-requirement Not Complete >S Split Course -R Sub-requirement Required >X No Credit (R) Required Course >- Credit Reduced *********************** This degree audit has been prepared to assist you in determining your academic progress toward graduation. While efforts have been made to ensure its accuracy, some discrepancies may occur. You should verify the accuracy of this document with your advisor or the certification officer of your college. Final responsibility for meeting graduation requirements rests with you. Mary Hennig, Certification Officer Lumpkin College of Business and Applied Sciences 4815 Lumpkin Hall 581-6902 email@example.com =================================================================