Office of the Registrar

1220 Old Main
(217)581-3511
Sue Harvey, Registrar

Office of the Registrar Updates:

Late/Retroactive Withdrawal Requests
Beginning Fall 2008, students who seek a late withdrawal will be charged a late withdrawal fee. The Undergraduate and Graduate catalog state:

Late/Retroactive Withdrawals
A student may request a late/retroactive withdrawal through the course instructor when a documented illness or extraordinary circumstance prevents withdrawal from a course by the established deadlines. Failing a class is not an appropriate reason to seek a late/retroactive withdrawal. Students who are failing a course should follow the “Repeating Courses” policy stated in the catalog. The deadline for a filing for a late withdrawal for fall semester is March 15th for the immediately preceding fall semester and October 15th for the immediately preceding spring or summer. Students will be assessed a non-refundable $25 Late Withdrawal Fee per late withdrawn credit with a maximum of $100 per occurrence.

The Office of the Registrar and Enrollment Management will forward all appeals of the Registrar's determination of Late/Retroactive Withdrawal to the Appeal Committee, whose decision is final and not subject to further appeal.

Procedures for submitting/responding to late/retroactive withdrawals requests are available at http://www.eiu.edu/~registra/retro.html

Please feel free to contact our office if you have any questions.

Grade Submission Information

Information on submitting grades for Summer 6-WK can be found here.

Information on submitting grades for Summer 8-WK can be found here.

Address Verification

Beginning May 12, 2008, students will be asked to verify their address each time they enter the PAWS registration system. Verifying you address will help to ensure that you receive important University communications.

Fall 2008 Registration

Registration for Fall 2008 began on Monday, March 3rd. The registration system is available 24/7 with the exception of weekly maintenance. The weekly maintenance will take place 8:00 - 10:00 a.m. on Sunday mornings. During maintenance the system could shut down without warning.

To access the Banner Registration Guide for Fall 2008 click here.

For more information on PAWS visit www.eiu.edu/paws/.

Transferring Courses From Other Institutions

Students may check to see if a course will transfer from another institution by visiting http://www.eiu.edu/~acaffair/DARS/TARules.pdf or calling the Office of the Registrar at 217-581-3511 to speak with an evaluator.

Address Changes

The Office of the Registrar is now processing address change requests. Please direct your requests to https://www.eiu.edu/address/addchng.php

If you have any questions about the address change, please contact the Office of the Registrar at 217-581-3511.

Administrative Drop Policy
Please click on the link to view the Administrative Drop Policy, effective Spring 2007.

Click here to view the policy

Withdrawal with No Credit
Students withdrawing from a course or from the University within the first 10 class days of the semester receive no grade for the course. Students withdrawing from a course or from the University between the 11th day and the Friday of the 11 th week of the term will receive the grade designation of "W" or "Withdraw" on the transcript. Students may not initiate withdrawal from a course later than the Friday of the 11th week of the semester. Cutoff dates for intersession and summer terms are reduced proportionally. Specific withdrawal dates are listed in the Class Schedule published each term.

For information regarding the billing of tuition and fees, see the REFUNDS section of the catalog.

This policy was approved by the Council on Academic Affairs on January 19, 2006, effective Spring 2006.

Grade Availability on PAWS

Grades are available for viewing in the PAWS system on the Tuesday following the end of the term.

Eastern E-mail Accounts

The Office of the Registrar utilizes Eastern's e-mail accounts to contact students regarding drops/adds, evaluation of transfer work, and grade corrections.

Your student e-mail user ID and password information are available through the ITS Help Desk. You may contact them at 581-4357 (HELP).

Services Available Through PAWS

All students may apply for graduation through PAWS. Undergraduates may view their transfer evaluations and degree audit through PAWS. PAWS updates as soon as a change has been made to a student's record.

Participation in Commencement by Exceptionality

Students who plan to participate in the commencement ceremony must meet established deadlines. To view the deadlines click here.

Sending Transcripts from other Institutions

It is sometimes necessary for students to provide official transcripts, from high schools or other colleges, to Records Office. Transcripts will be accepted only if they are received in one of the following ways:

The high school or college mails the transcript directly to:
Office of the Registrar,
Eastern Illinois University,
600 Lincoln Avenue,
Charleston,IL 61920
Faxed copies are not considered to be official and will not be accepted.
The transcript is hand-carried, to Room 1220 Old Main, in a sealed envelope that has the high school or colleges return address on it. The transcript will not be accepted if the envelope has been opened.

Photo I.D. Required

Safeguarding your confidential information is very important to the Office of the Registrar staff. One way that we do this is to require that a photo I.D. be presented any time a request for information is made. Please be sure to bring either your Panther Card or driver's license each time you come to the Office of the Registrar to avoid delays in receiving the information you need.

Visit DegreeChk.com to register for current enrollment verifications. You may also call their customer service number at 1-800-646-1858; Monday - Thursday 7 a.m. - 7 p.m., and Friday 7 a.m. - 5 p.m.

Office of the Registrar • 1220 Old Main • (217) 581-3511
Monday - Friday: 8:00 a.m. - 4:30 p.m.