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Faculty Exit Procedures


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When a faculty member decides to leave the university, a signed letter of resignation or intent to retire must be received by the employee's supervisor. Copies should be distributed to the appropriate department chair, the appropriate dean/director, the appropriate vice president or the president's office, and to the Human Resources Office of Employment. It is the employee's responsibility to ensure that copies of the letter are distributed to the appropriate offices.

When the Office of Employment receives the letter of resignation or intent to retire, a clearance sheet will be sent to the employee. This form requires the employee to obtain signatures, denoting clearance, from various departments on campus.

After all signatures are obtained, the clearance sheet is then submitted to the Payroll Office (Old Main, Room 2011). For employees whose wages are transmitted electronically (electronic funds transfer), the clearance sheet must be received in the Payroll Office by the 15th day of the month. If the clearance sheet is received after the 15th day, a paper check will be issued.

All Faculty Must Return:

  • Keys.
  • EIU credit cards (if applicable).
  • Telephone calling cards (if applicable).

All Faculty must notify:

  • Information Technology Services (217-581- 3227) so it can cancel passwords, cancel e-mail accounts, etc.
  • Business Office (217-581- 6446) so it can cancel passwords, revoke access to systems, etc.