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The goal of the employee performance appraisal is to periodically provide employees with the information they need to be successful and to provide supervisors with the information they need to facilitate that success.

Civil service appraisals should be done on an annual basis covering approximately 12 months. The beginning of the fiscal year is typically the beginning of the civil service appraisal period for most employees. For new employees, the appraisal period may begin at the completion of probation or the date the employee is assigned. In these cases, the period might not be 12 months.

  • At the beginning of the appraisal period, supervisors need to meet with each employee and discuss expectations for the upcoming appraisal period.
  • During the performance appraisal review period, be sure to document and discuss both positive and negative performance as needed. You and your employee should discuss any areas needing improvement and document to that effect. Do not send this form to the Department of Human Resources. Provide a copy to the employee and the supervisor should keep the original form until the end of the rating period.
  • At the end of the rating period, all ratings and justifications will be completed – (next June 30 for most employees).

One of the most important aspects of the form is that it is not to be used to initiate any formal disciplinary actions. Disciplinary action should take place at the time of occurrence.

Appraisal Handbook
Civil Service Employee Appraisal (pdf)
  Word (doc)