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| Saturday, May. 17, 2008 |
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Employee Performance Appraisal Process The forms are available on the "Forms" page under "Employee Performance Evaluation Forms". If you are unable to use the downloads, stop by our office or contact Human Resources at 581-3514 to have a form sent by mail. Beginning of Performance Appraisal Period: Civil Service appraisals should be done on a periodic basis covering approximately 12 months. The beginning of the fiscal year is typically the beginning of the Civil Service Appraisal period for most employees For new employees, the appraisal period may begin at the completion of probation or the date the employee is assigned. In these cases, the period might not be 12 months.
Do not send this form to Human Resources. Provide a copy to the employee and the supervisor should keep the original form until the end of the rating period. At that time, all ratings and justifications will be completed – next June for most employees. During the Performance Appraisal Review Period: Observe, document and discuss both positive and negative performance as needed. Monitor the progress on the two Goals and Objectives that were established a the beginning of the review period and make adjustments as needed. You and your employee should discuss any areas needing improvement and document to that effect. We encourage you to use the Event Record to discuss and document any appropriate positive or negative events as they occur throughout the year. The completed Event Record can then be used to help you complete the Performance Appraisal Form at the end of the review period. End of the Performance Review Period: At the end of the appraisal period, review the Event Record and other documentation used during the Review Period to help complete the Performance Appraisal. For some employees the period would end when the employee leaves your department for another department on campus. The Performance Appraisal form is a summary of what has occurred during the past year that was documented on the Event Record or other means. We recommend that you also use the Employee Worksheet which should be completed by each of your employees before any appraisal discussions take place. One of the most important aspects of the form is that it is not to be used to initiate any formal disciplinary actions. Disciplinary action should take place at the time of occurrence. Complete the following on the original form you initiated at the beginning of the appraisal period:
To ensure that the form is completed correctly, please download the "Performance Appraisal Checklist". Use the following as a general guide when determining your ratings for each item:
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| Unacceptable |
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| Needs Improvement |
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| Meets Expectations |
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| Exceeds Expectations |
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