All medical records are the property of the Health Service and are
confidential. Student medical records will not be divulged to anyone, in or out
of the university without the written permission from the student, except in the
case of public health matters when certain reports on contagion are required by
public health authorities.
Privacy
Students
We will use and protect your medical information in compliance with the Family
Educational Rights and Privacy Act, as amended, 20 U.S.C. 1232g (“FERPA”). FERPA
gives you certain rights to inspect your medical information, with certain
limitations. FERPA also gives you the right to control our release of your
medical information in most circumstances. We will obtain your consent before we
release medical information about you, except where FERPA allows release without
your consent. In addition to FERPA, we also follow relevant State and Federal
law including, but not limited to, the Illinois Nursing Home Care Act; Illinois
Medical Practice Act; Illinois Mental Health and Developmental Disabilities
Code; Illinois AIDS Confidentiality Act; Genetic Information Privacy Act;
Illinois Mental Health and Developmental Disabilities Confidentiality Act; and
the Federal Drug Abuse, Prevention, Treatment and Comprehensive Alcohol Abuse
and Alcoholism Prevention, Treatment, and Rehabilitation Act of 1970.
Non-Students
Patients who are not students at EIU are covered by the above State and Federal
law with the exception of FERPA. The privacy rights of all patients are taken
seriously by EIU Health Service.
Parental Consent
Students under the age of 18 must have parental consent prior to treatment at
the Health Service. This may be provided by the signature of a parent or legal
guardian on the lower portion of the Health Service Immunization Record received
with the student's permit to enroll from the Admissions Office. This needs to be
turned in by the first day of class.
When the Health Service is closed , students should contact Sarah Bush Lincoln
Health Center Emergency Room at 348-2551 for consultation prior to visit, unless
telephoning delays urgent departure. The Health Service must be notified of all
emergency room visits as soon as possible.
Illness and Class Attendance
Upon leaving the Health Service, students may receive a "Walk-out Statement"
that verifies their visit to the Health Service. The Walk-out Statement may be
provided to instructors to verify their illness and visit to the Health Service.
Excused absences from class are at the discretion of the instructor, not the
Health Service.
To request a medical withdrawal a student must provide the Health
Service with a written request for withdrawal describing the medical reason
for the withdrawal. Additionally, the student must explain how the illness
or condition affected their ability to maintain their status as a student at
the University and why withdrawing from courses through the regular process
was not an option for them. "Incompletes" in courses may be arranged with
the respective instructors at their discretion and may be an option for
students to consider instead of a medical withdrawal.
To request a medical withdrawal a student must also provide the Health
Service with a letter from their treating physician recommending a
withdrawal from the University for medical reasons. This letter must state
the specific rationale of the recommendation, including why the illness or
condition prevented the student from maintaining their status as a student
at Eastern. The letter must also include the date of the onset of the
illness or condition. (Onset date may determine if the student is entitled
to any housing or registration refunds.) A statement recommending withdrawal
without the supporting rationale will not be considered.
A medical withdrawal hold will be placed on your records. In
order to register for future semesters you must provide the Health
Service with a letter from your doctor releasing you to return to
school.
Health Service will notify Registration, Financial Aid, Student
Accounts, Textbook Rental, Records and Housing, if you lived on
campus.
After your withdrawal has been granted, you will receive a statement
from the Student Accounts office indicating how your withdrawal has
affected your university account. A medical withdrawal may not
exonerate you from your financial obligations with the university.
Financial obligations could include tuition and fees, housing costs,
outstanding fines, failure to return textbooks, repayment for
financial aid, telephone bills, etc. Questions about financial
aid should be addressed to the Financial Aid office at (217)581-3714.
Other billing questions should be directed to the Student Accounts
office at (217)581-3715.
Medical Withdrawals for Psychological Reasons are assessed by the
E.I.U. Counseling Center.
