Central Stores is responsible for purchasing and storing of Janitorial Supplies and Maintenance parts that are used on campus and by the trade's shops within FPM. Contact Central Stores for information about Fleet Vehicles, Keys, University Garage, Janitorial Supplies, Master Warehouse, Maintenance Parts, and Shipping & Receiving. You can contact Central Stores by calling 217-581-2899.
Requests for keys to academic or administrative areas, desks, and cabinets are processed through the Central Stores Keys department. Keys can be issued or returned to Central Stores (the east building of the Facilities Planning & Management complex) Monday through Friday, during normal office hours (7 a.m. to 4 p.m.). Keys issued to an individual are their responsibility. A department head or responsible person must sign all key requests. Key Request forms are available by contacting Robert Zerbst at 217-581-7572 or Mike Cowan at 217-581-2899. For us to issue keys to an employee or student a key request card must be filled out by the requester and signed by the appropriate Department/Authorized Signature. Student room keys are processed by the Housing Office and not by this department.
Eastern Illinois University operates a fleet of vehicles (Sedans, Mini-Vans and Vans) for official business of faculty and staff. Request for a vehicle shall be submitted to Central Stores. Request for a vehicle shall be submitted through the EIU Central Stores Agile FleetCommander portal.
University Fleet Vehicles Rates for FY25
Daily Rates for University vehicles are as follows (whichever is greater) these rates include fuel:
Sedans:
$40 per day or 54 cents per mile
Mini-Vans (7 Passengers):
$60 per day or 61 cents per mile
Full Size Van (11 Passengers):
$90 per day or 75 cents per mile
Local Carts
EZGo (6 Passengers) - $35 per day
Gem (6 Passengers) - $50 per day
Cancellation Fee: a cancellation fee is equal to the daily rental rate for the requested vehicle type. It will be charged to the department or organization. If an approved vehicle request is canceled less than 24 hours before scheduled departure time.
Late Return Fee: a late return fee of $35 plus the daily rental charge will be accessed if a vehicle is returned over 2 hours late. If a prior notice of a late return is given to Central Stores, they will make the assessment of actions based on availability.
Additional Fees: can be accrued for miss use of the vehicle. (accidents, lost keys, cleanliness, etc.) The fees level will be assessed by Central Store personnel with a starting point of $35.
University Policies for vehicle and fleet card procedures can be found at our FPM Documents Page.
University Garage provides maintenance and repair to the University’s fleet of vehicles, and gas engine equipment. You can contact the University garage by calling Kevin Hardwick at 217-581-7225. The Garage labor rate is $47 per hour, with a ¼ hour minimum.
Garage hours are 6:30 a.m. to 2:30 p.m. Monday – Friday
Auto insurance for employees driving vehicles on University business is provided by the State of Illinois through the Department of Central Management Services. Under the plan, liability coverage is provided for:
Refer to the Internal Government Policy entitled "University Fleet and Vehicle Services" for more information. Note that students (unless they are student workers) are not covered under the plan unless specifically authorized to drive a University vehicle prior to doing so. Complete the University Vehicle Student Approval Request Form to gain authorization for a student worker.
If you have an auto accident while on University business, please follow these procedures.
We sincerely hope these procedures will not be necessary. However, if you are involved in an accident, please make reporting a priority. According to Central Management Services regulations, failure to report accident information within 7 days of the date of the accident could result in forfeiture of coverage.
Should a University vehicle develop mechanical problems while away from the Charleston area, drivers should take the following actions:
Central Receiving and Shipping uses UPS to send packages for all departments on campus. If you need to ship something bring the package to Central Store near Facilities Planning & Management, we will need your address (No PO Boxes) and the department account number that will be charged for the shipment. United Parcel Service is available 7 a.m. to 4 p.m., Monday through Friday except for summer hours. Central Receiving can be reached at: 217-581-2899.
408 West Hayes Charleston, IL 61920
Main:217-581-3520
Central Stores Phone: 217-581-2899
Fax: 217-581-5716
eiumaint@eiu.edu