Student Employment Authorization Procedures

Student Employment Authorization forms are available online at http://www.eiu.edu/~finaid/text/stuempforms.htm

Click here for Student Employment Authorization FAQs (frequently asked questions)

The student employee should be approved for employment prior to the first date of work to avoid delay in pay or possibility of the student being ineligible for employment. Complete the online form, print and return to Student Employment, Office of Financial Aid.

1. Check Department Employment or Revision (usually salary increase).

2. Complete the student information.

3. Job Title - e.g. part-time student worker, night assistant, kitchen assistant, etc.

4. Job Duties - list the duties the student will perform.

5. Beginning date - first day of employment. SALARIED STUDENT - the beginning date must correspond with the start of a bi-weekly pay period.

6. Ending Date - An ending date is not required unless student is salaried.
SALARIED STUDENT - the ending date must correspond with the last day of a bi-weekly pay period.

7. Rate of pay - hourly, lump sum or salaried (the rate of pay should match the job duties).

8. Complete the department name and ORG number that will be charged.

9. Student has worked on EIU campus? Check yes or no. If no, attach Federal Form I-9 and copies of the documents used for verification. Send with the authorization.

10. Supervisor name, E-number, and phone number.

11. Print Authorization.

12. Clear Form - information will remain on computer if not cleared.

13. Student needs to read Conditions of Employment.

14. Student signature and date signed are required.

15. Department Account Manager signature and date signed are required.

16. If Lump Sum or Salaried, send to Human Resources for approval.

17. Send completed authorization form to Student Employment for verification and
approval.

Back to Student Employment Main Page

Please e-mail Financial Aid for further assistance. East Wing, Student Services Bldg (217) 581-3713 phone (217) 581-6422 fax LAST UPDATED: June 12, 2007 600 Lincoln Avenue | Charleston, IL 61920-3099 E-mail: webmaster@eiu.edu | Phone: (217) 581-5000 (0 on Campus)