Department:______________________________________________________________________________________

Date: __________________________

Emergency Response Contingency Plan

Review at the Department Meeting on:______________________________

(Required by OSHA 1910.38)

Revised: April 11, 2008

Sections:

1. Emergency Response

2. Evacuation Signal and Reassemble points

3. Evacuation Routes for Chemical Spills, Fires

4. Shelter - Severe Weather/Earthquakes

5. Emergency Procedures

6. Department Information

1. Emergency Response

Emergency Response Agencies

University's Safety Office Gary Hanebrink 581-7068

Chemical Spills:
Call Work Control at 581-3416 (day or night and on weekends)

Fire
Charleston Fire Dept. Emergency 911

Police 911

University Police Chief Adam Due 581-3212
Command Officer 581-3213

Hospital
Sarah Bush Lincoln Emergency Room 345-2551

EIU Health Services 581-3013

2. Department's Evacuation Signal and Reassemble points

General Alarm Signal method to Evacuate:

Fire: Fire Alarm

Bomb Threats: __________________________________________________________________________ Note: Do not use the Fire Alarm.

Earthquake: ____________________________________________________________________________

Emergency Routes and Emergency Exits

* Provide map of building floor indicating emergency routes & exits

Emergency Assembly Point (EAP)

An Emergency Assembly Point is a place for your department members to gather during an emergency or after a disaster to take roll, organize rescue, first aid, and support teams. Please designate your department's EAP and an alternative EAP. Provide a map with these areas clearly marked.

EAP:____________________________________________________________________________

Alternative EAP: __________________________________________________________________

Responsible person for Facility - Staff's contact phone numbers list:_______________________________

Please take the list with you when evacuating the building.

3. Department's Evacuation Routes for Chemical Spills, Fires

Chemical Spills:
Call Work Control at 581-3416 day or night and on weekends)

Emergency Routes and Emergency Exits

* Provide map of building floor indicating emergency routes & exits

Emergency Assembly Point (EAP)

An Emergency Assembly Point is a place for your department members to gather during an emergency or after a disaster to take roll, organize rescue, first aid, and support teams. Please designate your department's EAP and an alternative EAP. Provide a map with these areas clearly marked.

EAP:____________________________________________________________________________

Alternative EAP: __________________________________________________________________

Exiting for persons with disabilities should be conducted by the Fire Department Ambulance Service.
Departmental staff should not attempt moving persons with disabilities without prior training or needed special equipment. Any  person with a disability that needs to seek a protected area during a fire alarm may retreat to a stairway in the building. The stairways are designed to meet fire and smoke ratings and the fire department will use these stairways to access the building. Academic building were recently remodeled and ADA's safe havens are provided and marked. Students, faculty, and staff should review the building layout and plan for a safe egress early in the semester. Students, faculty, and staff should resist moving a person with a disability because they could cause more harm to that individual. If a person asks for assistance, ask the person with a disability how they would like to be assisted.

4. Shelter for Severe Weather/Earthquakes/ Domestic Violence

Emergency Shelter Location:___________________________________________________________

SEVERE WEATHER (TORNADO)

* Provide map of building showing shelter location.

TORNADO/EARTHQUAKE SAFETY PROCEDURES

* Occupants should move to the main or lower floor as quickly as possible. If time does not allow for movement, cover should be taken away from glass and under protective items such as tables. Once individuals have reached the shelter/"take cover" locations, they should assume a seated position on the floor with their heads down and their hands over their heads or place themselves under a desk or between fixed seating, if is available, with heads lower than the backs of the seats. If they are wearing heavy clothing or have access to heavy clothing, they should use these items to cover their upper bodies and heads. Hallways and stairwells are also acceptable shelters/"take cover" areas. Once the disaster area is stabilized, exit from the building to the Emergency Assembly Point.

SHELTER-IN-PLACE, BARICADE IN PLACE

Today society appears to move at a faster pace than ever. People may experience stress for many different reasons and could reach the level of "Fight - Flight" if they perceive themselves as being in danger. Some of these manifestations are visible (rapid breathing, fixed gazes, raised tense shoulders, dilated pupils). A person whose aggressive response has been triggered requires more personal space than normal. Don't close in unnecessarily -- use extreme caution if necessary.

Social distances between people will vary with each condition -- in public more than 12 feet between people should be observed, in a social environment 3-6 feet, and in a personal environment 1-3 feet. If a person is demonstrating violent behavior, he or she may change his or her required social distance without prior notification. Use the following safe distance guide:

UNARMED BEHAVIOR - GREATER THAN 10 FEET
CLUB OR EDGED WEAPON - GREATER THAN 21 FEET
FIRE ARM - KEEP PERSON IN THE LINE OF SIGHT; LEAVE THE BUILDING

A violent crises may come up, in all cases call 911. If the person is believed to have a fire arm, leave the building. Move yourself to safety, then call security. If building residents have expressed a "cause to feel uncomfortable," call the Human Resources Department. Do not try to become involved with the violent person. Let the University Police handle the situation as they are trained to handle such behavior.

Crisis Management Strategies:

How a person should respond to any potential crisis situation:

  1. Observation - Go about your day as normal as possible with the understanding that violent behavior could happen.
  2. Escape - Plan your escape route before events require escape.
  3. Notify Human Resources if you feel uncomfortable and UPD if you believe there is a potential for violence; If the subject is armed, leave the building then call the UPD.
  4. Documentation - This will aid in handling the stress and confirm that you were correct in pursuing the problem.
  5. If needed, Shelter-In-Place which require the building occupants to barricade themselves in their rooms.

Shelter-In-Place:

The employees should proceed to the nearest available room in which you can take shelter.

Once you are there…

In a real emergency, do all of the above, as well as:
d. Take roll call, including the names of any visitors
e. Turn off the lights and remain quiet and calm
f. Do not open the door for anybody!

 

 

5. Emergency Procedures

Emergency Procedures

1. Fire/Chemical Emergency
* Exit the building per the map pg. 2
* Stay with people in your department pg. 2 (EAP)
* Report to the department's staging area pg. 2 (EAP)
* Count heads pg. 2 (EAP)
* Wait for further instruction pg. 2 (EAP)

2. Severe Weather/Earthquakes
* Proceed to the Emergency Shelter as soon as possible
(SEE SEVERE WEATHER/EARTHQUAKE SAFETY PROCEDURES)
* Stay with people in your department
* Report to the department's shelter area
* Count heads
* Wait for further instruction

3. Terrorism and Bomb threats
*Evacuate the building with predetermined alarm.
* Stay with people in your department
* Report to the department's Emergency Assembly Point (EAP)
* Count heads
* Wait for further instruction

> Have employees been trained in the Department Emergency Plan

( )YES ( )NO

> Have drills or practice evacuations been conducted in your department?

( )YES ( )NO

Periodic drills should be practiced to help employees become better prepared for emergencies. If help is needed, call the Campus Safety Officer at 581-7068.

6. Department Information

Contingency Plan and Emergency Response Procedures

Academic Affairs Department will be notified by the VPAA's phone tree. The official notification method for the University is though your EIU's email account. A Text Message method of delivering information is offered to Faculty, Staff and Student who chouse to sign up for the service. A outdoor Siren will notify the campus' grounds of Weather emergency and other notification of emergencies. The siren may be followed by an public address announcement.

Department Information

Dept. Name:_______________________________________________________________________________________
College/:_________________________________________________________________

Dept. Address
building: ________________________ room:______________________________

Date:________________________

Dept. Telephone:______________________________ FAX:_______________________________

Business Days and Hours: _____________________________________________________(as apply)

Administrative Staff:___________________________________________________________

Other Staff in your area not part of your department:____________________________________