2004 Environmental Health and Safety

Committee's October Minutes:

The survey will be discussed at our next meeting, in the Facilities Planning and Management Conference room, on November 9, at 3:15 p. m. Please note the meeting time and date on your calendars.

October 19,2004

Attendance, Area of Representation :

Permanent Members

The following is a listing of Permanent Members to the Environmental Health and Safety Committee:

•  Representative from Human Resources – Chuck Phillips present

•  Representative from Housing/Dining Services - Mark Shaklee present

•  Representative from Arts and Humanities - Jeff Boshart present

•  Representative from Life Science - Sandra Baumgartner present

•  Representative from Education and Professional Studies - Robert Bates present

•  Representative from Lumpkin College of Business and Applied Sciences [Lumpkin Hall]- Karen Nantz present

•  Representative from Facilities Planning and Management - Mike Carter Jr. present

•  Campus Safety Officer. The Campus Safety Officer will permanently serve as the Meeting Convener. - Gary Hanebrink present

•  Representative from Physical Sciences - Vacant

•  Three volunteers from the Environmental Health and Safety Committee. Volunteers will serve three-year terms. - Jeff Cross present, Dr. Wall present, Kathy Cartwright absent

Members [at Large] Attending

•  Representative from University Police – Lt. Hatfill

•  Representative form Lumpkin college of Business and Applied Science [Klehm Hall]– Martha Brown

•  Representative form Safety Programs – Becky Markwell

•  Representative form Staff Senate - Dan Carpenter

•  Vice President for Business Affairs- Jeff Cooley

The Minutes from the October 19 meeting:

1. Comments from the April 23, 2004 meeting minutes were approved.

2. Comments from the September 14, 2004 meeting minutes were approved.

3. Jeff Cross presented the draft section from the NCA Self Study report concerning Environmental Health and Safety compliance [section 1e3].

4. Jeff Cooley presented the 2005 charge to the committee.

• Ask the committee the question “How do you see yourselves?”
• Jeff stated that the structure of the committee should reflect the University's need in the field of safety. The purpose of a two tiered structure of permanent committee members and members-at-large is to allow the group to process the needs of the campus and to be able to utilize the various expertise of the committee members. Speaking from the Risk Management position, the University needs a communication channel to distribute and receive information regarding the University community. The EHSC is not charged with establishing policy but should exercise a vision of need for the entire campus.
• The topic of establishing standing sub committees was addressed. The idea of focus areas of concern was discussed. The committee agreed to not form sub committees at this time.
• The committee suggested methods to reach out to the campus community though the newsletter for safety concerns or comments.

5. Set 2005 Goals for the committee-

• Bylaws

1. Review bylaws http://www.eiu.edu/~environ/Committee/bylaws.htm

• Emergency Preparedness
1. After Hours calls for tornado warnings
2. Reassembly points outside and inside the building
3. Campus wide emergency drill
4. Campus wide evacuation plan
• Reporting
1. Reports from other origination and committees on campus
2. Reports from specific area of responsibility, i.e., Radiation Safety Officer. UPD, HR, Recycling, Safety Officer, etc.