MINUTES

COUNCIL ON UNIVERSITY PLANNING AND BUDGET

March 26, 2004

Voting Members Present: David Carpenter, Ray Watkins, Joe Heumann, Christine McCormick, Rose Gong, Pat Fewell, Jocelyn Tipton, Larry Ward (left at 3:20 p.m.), Rodney Ranes, Wanda Kay Robinson, Allen Lanham (left at 3:35 p.m.), James Johnson, Mark Hudson, Doug Sloat, Michael Hoadley, Gary Reed, Linda Coffey, Lynette Drake, Sheila Baker, Rick Sailors

Absent: Steve Daniels, William Joyce, Wafeek Wahby, Norma P. Small, Matt Taggert, Mary Anne Hanner, Bill Addison, Glenn Hild, Mike Boorom, Mahmood Butt, Jody Stone, Sandy Bingham-Porter, Kathy Reed, Joy Craft, Eric Davidson, Cynthia Nichols, Godson Obia

Non-Voting Members Present: Julia Abell, Doug Bock, Jeff Cooley, Judy Gorrell, Jill Nilsen, Jimmy Shonkwiler

1. Call to Order

Chris McCormick called the meeting to order.

2. Approval of Minutes of March 26, 2004

Motion (Carpenter/Lanham): Approve the minutes of March 26, 2004: Motion carried by acclamation.

3.    Budget Update

FY 2005: Jeff Cooley reported that the Governor's budget recommendation for FY 2005 includes a $952,200 cut in appropriated dollars for the University. The Governor's budget recommendation now has to go to the General Assembly.

FY 2004: When asked if Eastern would have a callback or recission in FY 2004, Jeff Cooley said he didn't know. No one knows at this time.

4.     Update from Legislative Action Team
Dr. Nilsen reported that the legislators have been on a two-week Easter recess. The Office of External Relations is watching several bills at this time that may impact Eastern.
Jill Nilsen reported that the House Appropriation Hearing is scheduled for April 22, and the Senate Appropriation Hearing is scheduled for April 28.
5.    Planning Cycle/Budget
Julia Abell and Jim Shonkweiler had no report.
6.    Subcommittee Reports:

           External Relations:

                No Report

            Academic Affairs:
                Pat Fewell reported that the subcommittee met on March 25, and the following documents were distributed by Dr. Lord:
                •University Constitutional Plan                •Management letter from Provost Lord to President Hencken, March 15.                •College of Arts and Humanities Planning Objectives FY06                •College of Sciences Planning Objectives FY06                •College of Education and Professional Studies Planning Objectives FY06                •Lumpkin College of Business and Applied Sciences Planning Objectives FY06                •College of Sciences Dean's response to NCA questions                •College of Education's response to NCA questions                •Lumpkin College of Business response to NCA questions
The budget development process was reviewed for the upcoming fiscal year budget. With the potential of a reduction of general revenue side by the Governor, the Provost reviewed the expected expenditures. The increase in expenditures includes salary increases for personnel, additional faculty, overall fixed costs increase, GA and waiver cost increase. Discussion then flowed to the proposed tuition increase and how the increase will address the shortfall.

            Business Affairs:

Linda Coffey reported that the subcommittee met on March 23 and began review of FY06 initiatives submitted by each department of Business Affairs. The review process has not been finished and we will be meeting again.

            Student Affairs:

Lynette Drake reported that the subcommittee met March 24. At that time FY06 planning initiatives were reviewed. The subcommittee made recommendations to Acting VP Stewart for funding of initiatives, if funding becomes available.

The group also reviewed the FY04 initiatives that have been accomplished without new state dollars. We discussed how funding was re-allocated or collaborative support was found to accomplish some FY04 initiatives since Student Affairs has not received new state dollars for several years.

            President's Area:

No Report

7.     Executive Committee Report: C. McCormick

Chris McCormick reported that the CUPB Executive Committee met March 11 to set the agenda for the March 26 meeting. President Hencken, Provost Lord, and Vice President Nilsen met with the Executive Committee and participated in a discussion of the University Constitutional Plan. President Hencken suggested that CUPB begin to undertake the task of updating the Constitutional Plan.

8.     Adjourn

The meeting ended at 3:40 p.m. when the quorum was lost.

                                                                                                            Judy Gorrell

                                                                                                            Executive Secretary

Note: Many of the Council members stayed to informally discuss updating the University Constitutional Plan.