Nov 21, 2014

 

Miscellaneous

BUILDING TEMPERATURE REDUCTIONS DURING THE HEATING MONTHS
In an effort to lower campus heating costs, the administration has approved building temperature reductions for the heating months. Normal occupied building temperatures will be set to maintain 68 degrees minimum and should provide good general comfort conditions. Temperature set points during unoccupied times and during the holiday breaks will be set a few degrees lower beginning Saturday, Dec. 20, through Sunday, Jan. 4.

Campus partners are reminded to dress for the season and expect the cooler indoor temperatures. If there are any occupants who have a medically related need for supplemental heat, please contact Human Resources for an accommodation determination.

Facilities Planning and Management,
Posted: Nov 20, 2014


PERSONAL PACKAGES
Internal Governing Policy 134 prohibits the receipt and processing on campus of all personal mail, including packages. Consistent with this policy, personal packages sent by private courier should not be delivered to the university for handling unless the recipient resides on campus. Having personal packages delivered to campus could result in the misuse of university time and resources.

ROBERT L. MILLER, General Counsel and Ethics Officer
Posted: Nov 19, 2014


MICHAEL R. HOADLEY INSTRUCTIONAL TECHNOLOGY AWARD
The Center for Academic Technology Support [CATS] invites nominations for the 2014-2015 Michael R. Hoadley Instructional Technology Award. This prestigious faculty recognition includes a $1,000 award to be used at the recipient’s discretion. For complete details on this award and the nomination process, please refer here.

Chair nomination and review deadline is 4 p.m. Friday, Dec. 5, 2014.
Dean review deadline is 4 p.m. Friday, Dec. 21, 2014.
Committee review deadline is 4 p.m. Tuesday, Jan. 13, 2015.

RHONDA F. BROTHERTON, CATS
Posted: Nov 18, 2014


EIUAA MEMBERSHIP OPEN TO EIU EMPLOYEES
Did you know that current EIU employees are eligible for membership in the EIU Annuitants Association? And many current EIU employees are members! But why? The EIU Annuitants Association and the State University Annuitants Association (SUAA) work to preserve and protect the retirement benefits of current EIU employees as well as EIU retirees. As your advocates, EIUAA and SUAA have made a difference! Due to the work of EIUAA, SUAA and some of its partner organizations, SURS annuitant health care benefits have been restored. We may soon know if other retirement benefits will be restored. As a member of EIUAA, your dues assist in providing resources to successfully advocate for our benefits. Your membership also gives you a voice in our efforts to preserve your well-deserved retirement benefits. EIUAA dues are a nominal $36 per year and payroll deduction is available for EIU employees. For your convenience, the EIUAA membership form is on the website. Please join us as we work to ensure that your retirement benefits are there for you when you need them. If you have questions, email annuitants@eiu.edu.

JILL NILSEN, EIUAA President, and VICKI HAMPTON, EIU President-Elect
Posted: Nov 18, 2014


TESTING & EVALUATION OFFICE CLOSING
The Office of Testing & Evaluation will be closed from 11 a.m. to 1 p.m. Wednesday, Dec. 3, so that the staff may attend the Holiday Luncheon. The drop slot is available for any instructors who need to drop off exams during that time.

WENDY LONG, Director, Office of Testing & Evaluation
Posted: Nov 17, 2014


OUTSTANDING ACADEMIC ADVISER AWARD
The Campus Advising Network Award for Outstanding Academic Adviser is taking nominations now through Dec. 15. For detailed information and instructions on making your nomination, go to the CAN website here.

TERI FARR, Academic Advising Center
Posted: Nov 17, 2014


CAMPUS REC -- STUDENT REC CENTER THANKSGIVING BREAK HOURS
The Student Rec Center will be open over the Thanksgiving break. The SRC break hours are:
Friday, Nov. 21 -- Open 5:30 a.m. to 6 p.m.
Saturday and Sunday, Nov. 22 and 23 -- Closed
Monday, Nov. 24, through Wednesday, Nov. 26 -- Open 6 a.m. to 6 p.m.
Thursday through Saturday, Nov. 27-29 -- Closed
Sunday, Nov. 30 -- Open noon to 10 p.m.

Have a great break!

KEVIN S. LINKER, Recreational Sports
Posted: Nov 17, 2014


QUICK TIPS FOR EMAIL MANAGEMENT
Every employee should review email folders on a regular basis to determine what should be kept. If the email is a record, then it should be retained for the amount of time as indicated in your department’s retention schedule.

Regular review of your email will:
• reduce clutter,
• make information easier to find,
• decrease storage needs, which in turn saves money,
• and help to ensure that employees aren’t holding onto information that can be deleted.

Quick tips for email management from the Illinois State Records Commission can be found here.

Questions? See your departmental records coordinator or contact the EIU records manager at 581-3318.

CATHY KIMBALL, EIU Records Manager
Posted: Nov 15, 2014


FYI RECORDS AND INFORMATION MANAGEMENT -- AVAILABILITY
Principles® from the International Association of Records Managers and Administrators (International ARMA) Availability is the sixth of the eight principles that can be found at the RIM website:

• An organization shall maintain records in a manner that ensures timely, efficient and accurate retrieval of needed information.
• Successful and responsible organizations must have the ability to identify, locate and retrieve the records and related information required to support its ongoing business activities.
• With properly structured information, personal productivity is improved, storage costs are minimized, and the reliability and speed of retrieval are optimized.
• Complete and accessible records in a well-managed environment minimize inconsistent and erroneous interpretation of the facts, simplify legal processes and regulatory investigations, and protect valuable information from being lost, corrupted, or stolen.

CATHY KIMBALL, Records & Information Management
Posted: Nov 14, 2014


GREGG TECHNOLOGY CENTER -- WRAPPING UP THE FALL SEMESTER
Starting at 2 p.m. Dec. 7, the Gregg Technology Center will start its extended schedule:

WEEK BEFORE FINALS
Sunday, Dec. 7: Opens at 2 p.m.; closes at 1:45 a.m.
Monday, Dec. 8: Opens at 6 a.m.; closes at 1:45 a.m.
Tuesday, Dec. 9: Opens at 6 a.m.; closes at 1:45 a.m.
Wednesday, Dec. 10: Opens at 6 a.m.; closes at 1:45 a.m.
Thursday, Dec. 11: Opens at 6 a.m.; closes at 1:45 a.m.
Friday, Dec. 12: Opens at 6 a.m.; closes at 11:45 p.m.
Saturday, Dec. 13: Opens at 9 a.m.; closes at 4:45 p.m.

FINALS
Sunday, Dec. 14: Opens at 2 p.m.; closes at 1:45 a.m.
Monday, Dec. 15: Opens at 6 a.m.; closes at 1:45 a.m.
Tuesday, Dec. 16: Opens at 6 a.m.; closes at 1:45 a.m.
Wednesday, Dec. 17: Opens at 6 a.m.; closes at 1:45 a.m.
Thursday, Dec. 18: Opens at 6 a.m.; closes at 1:45 a.m.
Friday, Dec. 19: Opens at 6 a.m.; closes at 4:30 p.m.
Saturday, Dec. 20: CLOSED

Good luck and enjoy the winter break!

Sincerely,
The GTC Staff

CHAD P ELLIOTT, CATS
Posted: Nov 13, 2014


ITS CAMPUS TECHNOLOGY SUPPORT -- THANKSGIVING BREAK HOURS
ITS Campus Technology Support (Help Desk call center) will be adjusting hours for the Thanksgiving Break.

The hours will be as follows:
Friday, Nov. 21 -- 7 a.m. to 4:30 p.m.
Monday, Nov. 24, through Wednesday, Nov. 26 -- 7 a.m. to 4:30 p.m.

CAY A. KOLLING, Information Technology Services
Posted: Nov 12, 2014


GREGG TECHNOLOGY CENTER -- THANKSGIVING BREAK SCHEDULE 2014
From Nov. 22 through Nov. 29, the Gregg Technology Center will have its doors closed in order to allow the staff to focus on the maintenance of the labs and classrooms across campus. If you need assistance during that time, submit a Machform or Service Desk Plus ticket accordingly and the staff will respond as soon as possible. On Nov. 30, the GTC will resume its regular schedule, opening at 2 p.m. and closing at 11:45 p.m.

CHAD P ELLIOTT, CATS/Director, Gregg Technology Center
Posted: Nov 12, 2014


FALL 2014 EARLY ALERT SUBMISSION DEADLINE
In Fall 2014, the Early Alert System will be active through November. On Dec. 1, the system will be deactivated until Spring 2015. The intent of the Early Alert System is to warn students early in the semester to change their behaviors because they are at risk of not doing well in a course because of non-attendance, not turning in work, or doing poorly on tests and assignments.

Dec. 1 marks the start of the 14th week of the semester, and by this time in the academic semester, there is very little the early alert counselors can do to aid a student in making a success of the semester.

The EAS will be back up and running in the spring, but we will be deactivating it each semester toward the end of the semester.

KARLA SANDERS, CASA Director
Posted: Nov 11, 2014


DIVERSITY, NONDISCRIMINATION AND AFFIRMATIVE ACTION NOTICE
America draws its strength and vitality from the diversity of its people. Eastern Illinois University is enriched by building a campus that celebrates and draws upon the talents of all its students, faculty and staff.

Eastern Illinois University provides equality of opportunity in education and employment for all students and employees. Discrimination based upon race, color, sex, religion, age, national origin, ancestry, marital status, disability, veteran status, sexual orientation, gender identity or any other basis of discrimination precluded by federal and state statutes, is strictly prohibited.

Moreover, as prescribed by federal guidelines, the university is committed to a program of affirmative action to alter patterns of employment that indicate under-representation of members of minority groups and women. The university further pledges itself to a program of affirmative action as prescribed by statute to employ, and advance in employment, qualified disabled individuals, Vietnam-era veterans and special disabled veterans.

IGP: 174 Diversity, Nondiscrimination and Affirmative Action
Approved: Aug. 4, 2014
Monitor: President

M. HEATHER DRAGOO, Office of Civil Rights and Diversity
Posted: Nov 10, 2014


BOOTH LIBRARY IS DONATION SITE FOR LOCAL TOYS FOR TOTS PROGRAM
The campus community is encouraged to donate books, toys or money to help local families this Christmas. Booth Library, in conjunction with the Mattoon Public Library, is a donation site for the Toys for Tots program.

Donations will be distributed through the One Stop Community Christmas program. More than 2,000 area children will be helped through the program this year, and the goal is for each child to receive a book. Donations of new or gently used books or coloring books will be accepted. For a list of suggested book titles, visit the Booth Library website.

New, unwrapped toys also will be accepted. Donations may be placed in the Toys for Tots box located in the Marvin Foyer near the north entrance of Booth Library until Dec. 11.

Monetary donations in the form of cash or checks also will be accepted. Checks should be made out to the South Eastern Illinois Community Foundation (SEICF), with a memo indicating the donation is for “One Stop Books.” Mail donations to Southeastern Illinois Community Foundation: One Stop, P.O. Box 1211, Effingham, IL 62401.

ELIZABETH HELDEBRANDT, Library Services -- Dean's Office
Posted: Oct 31, 2014


EASTERN ILLINOIS UNIVERSITY HEALTH SERVICE INFORMATION REGARDING EBOLA
Please visit Eastern Illinois University's Health Service webpage (at this link) for information regarding Ebola.

AMANDA J. HARVEY, Health Service
Posted: Oct 23, 2014


TRY-IT! ILLINOIS RETURNS
Try-It! Illinois 2014, the 15th annual statewide database trial, sponsored by Secretary of State and State Librarian Jesse White and the Illinois State Library, will be available from Oct. 1 through Nov. 30. Try-It! offers the opportunity to survey and evaluate a wide variety of electronic resources that are not normally available to the university community. Thanks to the partnerships between the Illinois State Library and the participating electronic resource vendors, there is no charge for accessing these databases during Try-It! Illinois. To access Try-It! Illinois, visit the Booth Library homepage and click on the "Try-It! Illinois" link or click here.

KAREN L. WHISLER, Library Services -- Dean's Office
Posted: Oct 08, 2014


HONORARY DEGREE NOMINATIONS SOUGHT
Nominations for honorary degrees are being accepted by the university's Honorary Degree Committee. Honorary degrees may be awarded to persons who have achieved a record of major distinction at the state and/or national level in such areas as education, public service, research, humanities, business or the professions, or those who have made a contribution to the university or higher education. Nomination materials may be obtained by contacting the Office of University Advancement, 1031 Old Main, or online here. Completed nominations should be returned to the Office of University Advancement no later than 9 a.m. Monday, Dec. 8, 2014.

CHERYL L. GILBERT, VPUA Operations
Posted: Oct 07, 2014





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