May 28, 2015

 

Miscellaneous

ACCESS REQUEST FOR BANNER
Eastern employees seeking access to use Banner, the university’s suite of enterprise computing software applications, now can do so electronically rather than by submitting a paper request.

Banner request applications had been in the form of a writable PDF that applicants could access online and fill out on their workplace computer. The forms, however, then had to be printed out on paper and submitted to the employee’s supervisor and appropriate Banner module custodian. Now, a Sharepoint form is available on Eastern’s PantherShare website, and the submission and forwarding process has been automated, meaning that no forms or emails need be manually submitted.

The link to the access request form can be on the ITS webpage on the left side menu under the heading called Forms.

University employees who may have the old PDF form bookmarked on their computers should no longer use that form, but should use the new link, instead.

Information that must be inputted to the form includes university NetID, e-number, position title, department name, supervisor, NetID of the person the employee is replacing (if applicable), phone number, status and supervisor’s phone number. Applications for which access is being sought include Banner, BDMS, Argos, Reportal, Workflow, Appworx, Dataload, Files (M and U drives) and other. The form also contains a section for supervisor’s approval. Banner modules include Advancement, Financial Aid, Finance, General, Employment, Payroll and Student.

If you have questions, please contact Cathy Ashmore, 217-581-7604; cjashmore@eiu.edu.

JOSHUA L. AWALT, Information Technology Services
Posted: May 19, 2015


HONORS MENTORS NEEDED
The Sandra and Jack Pine Honors College is looking for faculty members who would be interested in mentoring freshman and sophomore Presidential Scholars. Mentors are matched with students who share one or more academic or personal interests. The role of the mentor is to assist students in acclimating to college life, processing new ideas, and considering opportunities for personal, academic and pre-professional growth. Most mentor-student pairs meet for one to two hours, once or twice a month. Any faculty interested in serving as mentors may contact Sara Schmidt at smschmidt@eiu.edu.

SARA M. SCHMIDT, Sandra and Jack Pine Honors College
Posted: May 12, 2015


2015 HONORARY LIFETIME AND OUTSTANDING FOUNDATION MEMBER NOMINATIONS BEING ACCEPTED
The EIU Foundation is currently accepting nominations for the 2015 Honorary Lifetime Member and the 2015 Outstanding Foundation Member Awards. The deadline for submissions is May 29, 2015.

Nominations can be submitted by visiting the Foundation's Web page. Complete and email your nomination to nrzytka@eiu.edu or send via regular mail to: EIU Foundation, Attn: Nancy Zytka, 860 W. Lincoln Ave., Charleston, IL 61920.

NANCY R. ZYTKA, EIU Foundation
Posted: May 07, 2015


GREGG TECHNOLOGY CENTER: SUMMER 2015 SCHEDULE CHANGES
The GTC will be closed the week of May 11-15 to to do essential maintenance and inventory in areas across campus.

GTC Computer Lab hours for the summer, beginning on May 18, are as follows:
Monday-Thursday: 7 a.m.- 4:15 p.m.
Friday: 7 a.m. to noon
Saturday and Sunday: Closed

Various holidays will modify the schedule above. The revised schedules will be placed online and on the doors of the GTC.

CHAD P. ELLIOTT, CATS
Posted: May 05, 2015


NO OFFICE MAX DELIVERIES ON FRIDAYS
Due to the summer hours change, there will be no Office Max deliveries on Fridays, beginning Friday, May 15, and continuing through Friday, Aug. 14. Please plan accordingly so that you are prepared. Questions? Contact Penny Walk at 581-7749.

PENNY S. WALK, Purchasing
Posted: May 04, 2015


LIBRARY ADDS 1,383 NEW TITLES IN APRIL
During April, Booth Library acquired and cataloged 1,383 new items. The list can be viewed here. The list is arranged by location: Ballenger Teachers Center, Books, Electronic Resources, Illinois and Federal Documents, Maps, Media, Reference Collection, Special Collections and University Archives. The titles are listed by call number within each location. Please contact Karen Whisler, head of Collection Development, at 581-7551 or klwhisler@eiu.edu if you have questions.

DAVID BELL, Library Services
Posted: May 04, 2015


RIM IS FOR EVERYONE
Every employee has records! If you send emails and they pertain to the function of your job, then that is a record that must be retained according to your department’s Records Retention Schedule. To see your department’s Records Retention Schedule, contact the clerical staff in your office. If you don’t know who to contact, then call Cathy Kimball, EIU records officer, at 581-3318.

Detailed RIM information for all employees of EIU can be found here.

Topics include:
• Quick Tips for email management
• Records definitions
• Internal Governing Policy 136 -- Records Management Program
• Internal Governing Policy 182.1 -- Electronic Communication with Students, Faculty, and Staff
• EIU Identity Protection Act

CATHY L. KIMBALL, Records and Information Management
Posted: May 01, 2015


FY15 TELECOMMUNICATIONS CHARGES DEADLINE
It is time to plan for year-end telephone moves, adds and changes. Any orders that have a completion date after May 31, 2015, will post to FY16. Please note: Standard orders can take up to 10 business days to be completed.

BECKY SHEW, Telecommunications
Posted: Apr 26, 2015


YEAR END REQUISITION DEADLINES
FY16 requisitions may now be entered by changing your transaction and delivery dates to July 1, 2015. All FY15 requisitions must be received in the office of Procurement, Disbursements and Contract Services by the deadlines listed below. Procurement cannot guarantee that requisitions submitted after the deadlines will be paid from FY15 funds.

All FY16 requisitions that are to be in place by July 1, 2015, need to adhere to the same deadlines below, or as requested by the buyer.. Do not wait for FY16 budgets to be loaded.

Deadlines:

Purchases exceeding the Board of Trustees Approval limit:
$250,000 for any purchase -- Feb. 13, 2015

Purchases exceeding the following:
$20,000 for Professional and Artistic Services (P&A); $50,000 for Commodities, Equipment and Services; and $65,000 for Construction -- March 13, 2015

Purchases less than the following:
$20,000 for Professional and Artistic Services (P&A); $50,000 for Commodities, Equipment and Services; and $65,000 for Construction -- May 1, 2015

Please notify Procurement if you have a purchase or are planning a purchase that cannot meet these deadlines.

SUSAN L. PROPST, Purchasing
Posted: Jan 08, 2015


OTHER PROCUREMENT DEADLINES
Travel Applications Deadline:
All Travel Applications for the remainder of FY15 must be received in the Department of Procurement, Disbursements and Contract Services by June 5, 2015.

OfficeMax Deadline:
Final day to order through OfficeMax for FY15 -- Noon on Monday, June 29, 2015

P-Card Deadlines:
Transactions need a post date of June 30, 2015, or earlier on PaymentNet for P-Card purchases from FY15 funds. All FY15 transactions must be reviewed and approved on PaymentNet by July 1, 2015.

Final Payments:
All final FY15 Request for Payments, invoices, and Travel Vouchers must be received in the Department of Procurement, Disbursements and Contract Services by July 9, 2015.

SUSAN L PROPST, Procurement, Disbursements and Contract Services
Posted: Jan 08, 2015





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