Apr 16, 2014

 

Miscellaneous

FY14 TELECOMMUNICATIONS CHARGES DEADLINE
It is that time to plan for year-end telephone moves, adds and changes. Any orders that have a completion date after May 31, 2014, will post to FY15. Please note: Standard orders can take up to 10 business days to be completed.

BECKY SHEW, Telecommunications/Panther Card Office
Posted: Apr 10, 2014


CONSIDER RUNNING FOR EIU CIVIL SERVICE COUNCIL
The Civil Service Council is the voice for all civil service non-negotiated employees at EIU. It is election time, and we are looking for representatives from:
District I (Presidentís Area, Vice President for University Advancement, Vice President for Academic Affairs) for a one-year term;
District II (Vice President for Business Affairs) for a two-year term; and
District III (Vice President for Student Affairs) for a one-year term.

Please consider running as a representative.

Elections are open to EIU employees who meet the following criteria: 1) permanent non-negotiated, 2) continuous non-union, 3) non-academic employee, and 4) not an off-campus contract appointment.

A nomination form can be obtained by visiting the council's website. The deadline to submit nominations is April 30, 2014. Nomination forms should be submitted to Angie Campbell, Student Insurance Office, or faxed to 581-7507. If you have any questions, please email arcampbell@eiu.edu or call 581-5299.

RHONDA E. NICHOLS, DBA/ITS/Civil Service Council Secretary
Posted: Apr 08, 2014


GTC SCHEDULE FOR THE LAST TWO WEEKS OF SPRING 2014 SEMESTER
Sunday, April 27: 2 p.m. to 1:45 a.m.
Monday, April 28: 6 a.m. to 1:45 a.m.
Tuesday-Thursday, April 29, 30 and May 1: 6 a.m. to 1:45 a.m.
Friday, May 2: 6 a.m. to midnight
Saturday, May 3: 9 a.m. to 10 p.m.
Sunday, May 4: 10 a.m. to 1:45 a.m. Monday-Thursday, May 5-8: 6 a.m. to 1:45 a.m.
Friday, May 9: 6 a.m. to 4:30 p.m. Saturday and Sunday, May 10 and 11: closed

CHAD P. ELLIOTT, GTC
Posted: Apr 07, 2014


HELP US TELL YOUR STORY TO THE WORLD
Is something interesting happening in your department, around your office or in your classroom? Tell us so that we can spread the good news. Let us know a couple of weeks in advance if at all possible, but let us know.

Here's a link to a special news tip form to help you get started. (See "News Tip Form" under "Recruitment and Retention Toolbox.") Or, you can email us the information at mediarelations@eiu.edu.

PATRICK M. EARLY, Communications, Marketing and Brand Strategies
Posted: Apr 05, 2014


2,485 NEW ITEMS ADDED TO BOOTH LIBRARY COLLECTIONS IN MARCH
During March, Booth Library acquired and cataloged 2,485 new items. The list can be viewed here. The list is arranged by location: Ballenger Teachers' Center, Books, Electronic Resources, Illinois and Federal Documents, Maps, Media, Reference Collection, Special Collections and University Archives. The titles are listed by call number within each location. Please contact Karen Whisler, head of Collection Development, at 581-7551 or klwhisler@eiu.edu if you have questions.

DAVID S BELL, Booth Library
Posted: Apr 03, 2014


RECORDS & INFORMATION MANAGEMENT (RIM) FYI
Good email management helps a state agency meet its legal requirements. Reducing the volume of emails that are not records is important because it allows users to find necessary information quicker and with less effort. Plus, your mail box uses less space.

The guidelines listed on the RIM website will provide useful tips. See here. Source: Illinois State Archives

CATHY L. KIMBALL, Records & Information Management
Posted: Apr 01, 2014


ALUMNI AWARD NOMINATIONS DUE JUNE 6
Nominations are being accepted now through Friday, June 6, for the 2014 Alumni Awards.

Distinguished Alumnus Award:
Established in 1973, the Distinguished Alumni Award is the most prestigious award which is bestowed by the Alumni Association. This award is presented to individuals who have distinguished themselves in either academic or literary fields, business, public service and/or service to the university and who, through their accomplishments and service, have brought prestige to their alma mater. Alumni nominated for this award must have celebrated at least their sixth class reunion. In the case of an alumna/us who has not graduated, class year would be determined by the year he or she would have graduated.

Louis V. Hencken Alumni Service Award:
First presented in 1988, the Alumni Service Award is presented to alumni who have repeatedly displayed outstanding voluntary service to the university. In 2007, the name was changed to the Louis V. Hencken Alumni Service Award in honor of Eastern's outgoing president. Lou Hencken served Eastern in a variety of administrative positions for more than 40 years and was named university president on Aug. 1, 2001. He retired from the presidency on June 30, 2007.

Outstanding Young Alumnus:
First presented in 1988, the Outstanding Young Alumna/us is presented to an alumna/us who is 35 years of age or younger and has excelled in a new career and/or public service.

Distinguished Educator Award:
Established in 2004, the Distinguished Educator Award is presented to alumni who have distinguished themselves in the field of K-12 education.

ERIN Q. CLEMONS, Alumni Services
Posted: Mar 28, 2014


HEALTH SERVICE PHARMACY OVER-THE-COUNTER MEDICATIONS
Did you know that the Health Service Pharmacy has over-the-counter medications? Faculty, staff and students may purchase over-the-counter medications in the pharmacy, located in the Human Services Building. Check out the EIU Health Service website for a listing of available medications. (See here.)

AMANDA J. HARVEY, Health Service
Posted: Mar 17, 2014


EMAIL MANAGEMENT
Regularly scheduled disposal actions should be built into the email management workflow so that email volume does not build up unnecessarily. This not only reduces IT costs, but protects your agency from legal risk in the future. Remember, no records can be disposed of before the appropriate Records Disposal Certificate has been filed with and approved by the State Records Commission. If you are unsure about required procedures, please contact the EIU records manager with any questions regarding the process.

Source: Illinois State Records Commission

CATHY L. KIMBALL, Records and Information Management
Posted: Mar 12, 2014


YEAR-END PROCUREMENT DEADLINES
It is time to plan for your year-end procurements. In order to be compliant with purchasing laws, the following deadlines have been set. If you are unable to meet the following deadlines, notify the Department of Procurement, Disbursements and Contract Services immediately.

March 7 -- FY14 large purchase requisitions (greater than $40,000) must be completed and approved in the Banner system. All FY14 small purchase requisitions (less than $40,000) can be completed and approved in the Banner system at later dates. However, the Department of Procurement, Disbursements and Contract Services must be able to ensure items will be received and invoiced no later than Aug. 1.

June 6 -- Any FY14 travel applications that have not been encumbered must be received by the Department of Procurement, Disbursements and Contract Services.

June 27 (Noon) -- The cutoff date and time to order through OfficeMax for FY14. The OfficeMax website will not be available until July 1 for delivery July 2.

June 27 -- Any PCard transactions with a post date on PaymentNet through and including June 30 will post to FY14 on Banner. Any transactions that have a post date after June 30 will post to FY15.

July 10 -- All request for payments, invoices and travel vouchers must be received in the Department of Procurement, Disbursements and Contract Services. Unless they are significant to the university's financial statements, any invoices and travel vouchers received after this date will be processed against FY15 budgets.

SUSAN L. PROPST, Procurement, Disbursements and Contract Services
Posted: Feb 28, 2014





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