Jun 28, 2016

 

Miscellaneous

2016 CONSUMER CONFIDENCE REPORT
In July of each year, we are requested to post a public notice called the "Consumer Confidence Report." It is a report concerning the quality of drinking water used on campus during the previous year (for the period of Jan. 1 through Dec. 31, 2015), and is required by the Safe Drinking Water Act of 1996. One way to serve notice is posting on the Web.

There are two reports to view and/or print -- the EIU Consumer Confidence Report and the City of Charleston Consumer Report. The web address to access both reports is http://www.eiu.edu/fpm/fpmdocs.php. If you would like a copy of these reports, please go to the link to print.

We are emailing all building coordinators with the link, as well, to ensure that all buildings connected to the campus water distribution system have a paper copy of both reports available for the building occupants to review. You will not receive a paper copy in the mail. The notice will be posted for public viewing in the same manner that other announcements are posted within your building. Also, a copy will be made available to any occupants who may request one. Thank you for your cooperation.

If you have any questions or concerns, please contact Aaron Kemper, Plumbing Shop, 217-581-7212.

TIM ZIMMER, Director of Facilities Planning and Management
Posted: Jun 22, 2016


THE WRITING CENTER IS OPEN FOR SIX-WEEK SUMMER SESSION
Please share this information with students in summer courses. (Flyer available.) And, consider introducing your students to the Writing Center by sharing the two-minute video on our website.

Call 581-5929 or drop by the Writing Center (Coleman Hall 3110) for a free 30-minute appointment with a trained writing consultant.

Our summer hours are Monday and Wednesday (10 to 11:30 a.m. and 3:30 to 5 p.m.), Tuesday and Thursday (9 to 11:30 a.m. and 3:30 to 5 p.m.)

ALSO, from June 29 through July 25, a writing consultant will be available in BOOTH Library for these evening hours: Monday through Thursday (7 to 9 p.m.) and Sunday (6:30 to 9:30 p.m.). (Location to be arranged. Ask at the Reference Desk.)

FERN KORY, Writing Center Director
Posted: Jun 14, 2016


EIU SUMMER CLASS PACKETS AT THE PANTHER PRINT & COPY CENTER
Please, during this time of budget concerns, bring your EIU class packets to the Panther Print & Copy Center, your on-campus resource for printing, located in the MLK Jr. Union. It is beneficial to your students and the university. If you have questions, please contact Jon Crask at 581-5334 or via email at jlcrask@eiu.edu.

JONATHAN L. CRASK, Union General Operations
Posted: Jun 13, 2016


RECORDS MANAGEMENT
We have been working to streamline the records management process over the past few months. As part of this effort we have changed certain procedures for submitting a disposal request. For information about the changes, as well as the new procedure, please visit our website. There you will find information about records retention, as well as instructions for how to complete a Record Management Request.

Questions? Please contact info-sec@eiu.edu.

JOSHUA L. AWALT, Information Technology Services
Posted: Jun 13, 2016


BOOTH LIBRARY ADDS 564 ITEMS IN MAY
During May, Booth Library acquired and cataloged 564 new items. The list can be viewed here. The list is arranged by location: Ballenger Teachers Center, Books, Electronic Resources, Illinois and Federal Documents, Maps, Media, Reference Collection, Special Collections and University Archives. The titles are listed by call number within each location. Please contact Karen Whisler, head of Collection Development, at 581-7551 or klwhisler@eiu.edu if you have questions.

DAVID S. BELL, Library Services
Posted: Jun 03, 2016


DELIVERIES FROM CENTRAL RECEIVING
Delivery of packages from Central Receiving will be on a limited basis from June 16 through July 5 due to our annual warehouse inventory. Because of our reduction in staff, during this period we will be delivering "Next Day" deliveries only. If you know of an item that will be delivered to our warehouse during this period and you need it delivered as soon as it comes in, please call and let us know. We will do our best to arrange delivery. As always, you are welcome to pick your packages up at our warehouse. We are sorry for any inconvenience this may cause. If you have any questions or concerns, please contact Jo Anne Thill at 581-7572.

JO ANNE THILL, Service Enterprise Manager, Central Stores
Posted: Jun 02, 2016


FOREIGN MAIL
As of June 3, the U.S. Postal Service will no longer accept the hard-copy customs declaration forms currently in use (PS Form 2976, 2976-A and 2976-B). All senders of mail pieces requiring custom forms will need to fill them out online instead.

The most common mail categories requiring a customs form include: packages, Priority Mail and Priority Mail being sent to foreign countries OR military bases.

When shipping something needing a customs form, please call Mail Services to make sure someone will be present to assist you through the process. Bring over the unsealed package with address and return labels to our office and fill out the new online form on our computer. We will have to weigh each item within your package , as well as the total package weight, in order to complete the form. We will have the tape need to seal the package after contents have been weighed. After filling out all required online form fields, the mailer must print out the custom form, and sign and date. Each mailer may also want to jot down the customs form bar code number for tracking purposes before leaving our office.

Questions? Please contact Mail Services at 581-6035 or eiumail@eiu.edu.

JO A THILL, Central Stores Operations
Posted: May 23, 2016


SALES TAX ON MERCHANDISE SALES
Beginning July 1, 2016, all merchandise sales, even for fundraising purposes, made by any university department will be subject to Illinois sales tax at a rate of 6.75 percent. Please remember this when pricing your merchandise for sale. Contact Jo Gentry, Accounting, at 581-7750 or email her at jjgentry@eiu.edu with the particulars of your plan to sell merchandise to ensure that the process for collecting, reporting and remitting the tax goes smoothly.

JOYCE M. SCHUMACHER, Accounting
Posted: May 19, 2016


NEED CHILD CARE REFERRALS FOR THIS SUMMER?
Summer is on its way and the children will soon be out of school! We would love to help with finding quality care for this summer. Give our office a call or stop by to get a list of child care providers in your area. Our referral areas include Coles, Clark, Cumberland, Edgar, Moultrie and Shelby counties.

ASHLEY R. NAILING, CCR&R Core FY16
Posted: May 16, 2016


SRC SUMMER HOURS
The Student Rec Center will be open Summer 2016 during the following hours:

Monday through Friday -- 7 a.m. to 7 p.m.
Saturday and Sunday -- noon to 4 p.m.

Please note that due to summer camp usage, some areas of the SRC may not be available.

SARAH W. DAUGHERTY, Campus Recreation
Posted: May 09, 2016


OFFICE OF THE REGISTRAR SUMMER HOURS
Between Monday, May 9, and Friday, Aug. 12, the Office of the Registrar will be open as follows:
Monday through Thursday -- 7:30 a.m. to noon and 12:45 to 4:30 p.m.
Friday -- 7:30 a.m. to noon

During the holiday weeks of May 30 and July 4, the office will be open 8 a.m. to noon and 1 to 4:30 p.m. Tuesday through Friday (as each week has a Monday holiday).

JENNIFER L. PORTER, Office Registrar
Posted: Apr 22, 2016


YEAR-END PROCUREMENT DEADLINES
FY17 requisitions may now be entered by changing your transaction and delivery dates to July 1, 2016. All FY16 requisitions must be received in the office of Procurement, Disbursements and Contract Services by the deadlines listed below. Procurement cannot guarantee that requisitions submitted after the deadlines will be paid from FY16 funds.

All FY17 requisitions that are to be in place by July 1, 2016, need to adhere to the same deadlines below, or as requested by the buyer. Do not wait for FY17 budgets to be loaded.

Deadlines:

Purchases exceeding the Board of Trustees approval limit: $250,000 for any purchase -- Feb. 19, 2016

Purchases exceeding the following: $20,000 for professional and artistic services (P&A); $50,000 for commodities, equipment and services; and $65,000 for construction -- March 31, 2016

Purchases less than the following: $20,000 for professional and artistic services (P&A); $50,000 for commodities, equipment and services; and $65,000 for construction -- April 29, 2016

Please notify Procurement if you have a purchase or are planning a purchase that cannot meet these deadlines.

SUSAN L. PROPST, Purchasing
Posted: Mar 09, 2016





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