Jul 06, 2015

 

Miscellaneous

WIKISPACES SUBSCRIPTION ENDING
Due to budget cuts, we will be unable to renew our subscription to Wikispaces Private Label. However, if you have a current wiki, you will be able to continue your wiki on Wikispaces' free site located here. Our current subscription to Wikispaces ends on July 8, 2015. Go to our Wikispaces page for more information and directions to request to have your wiki content transferred.

JULIE A. LOCKETT, Director, Center for Online Learning
Posted: Jun 30, 2015


EMAILS CAN BE RECORDS
Every employee should review email folders on a regular basis to determine what should be retained as a record. If the email is a record, then it should be retained for the amount of time as indicated in your department’s retention schedule.

Regular review of your email will:
• reduce clutter,
• make information easier to find,
• decrease storage needs, which in turn saves money,
• and help to ensure that employees aren’t holding onto information that can be deleted.

Quick Tips for Email Management from the Illinois State Records Commission can be found here.

For questions, see your departmental records coordinator or contact the EIU records manager at 581-3318.

CATHY L. KIMBALL, Records and Information Management
Posted: Jun 30, 2015


NEW PASSWORD MANAGEMENT TOOL
Eastern Illinois University is implementing a new Password Management Tool on July 1, 2015. This tool offers added features of allowing alternate email addresses or mobile phone numbers to assist in resetting your password when you have forgotten it. You will receive an email notification any time your password is changed.

Beginning July 1, all EIU faculty, staff and students will need to enroll in the new service. You will enroll by selecting your security questions and entering your answers. You also have the option to add an alternate email or mobile phone number to receive a verification code to reset your password. More information may be found on the ITS Help Desk website.

CAY A. KOLLING, Information Technology Services
Posted: Jun 24, 2015


2015 CONSUMER CONFIDENCE REPORT
In July of each year, we are requested to post a public notice called the "Consumer Confidence Report." It is a report concerning the quality of drinking water used on campus during the previous year (for the period of Jan. 1 through Dec. 31, 2014), and is required by the Safe Drinking Water Act of 1996. One way to serve notice is posting on the web.

There are two reports that need printed -- the EIU Consumer Confidence Report and the Charleston Consumer Report. A person can access both reports here. If you would like a copy of these reports, please go to the link to print.

We are emailing all building coordinators to ensure that all buildings connected to the campus water distribution system have a paper copy of both reports available for the building occupants to review. You will not receive a paper copy in the mail. The notice will be posted for public viewing in the same manner that other announcements are posted within your building. Also, a copy will be made available to any occupants who may request one. Thank you for your cooperation.

If you have any questions or concerns, please contact Doug Messmore, Plumbing Shop, 217-581-7212.

TIM ZIMMER, Director of Facilities Planning & Management
Posted: Jun 19, 2015


HONORS MENTORS NEEDED
The Sandra and Jack Pine Honors College is looking for faculty members who would be interested in mentoring freshman and sophomore Presidential Scholars. Mentors are matched with students who share one or more academic or personal interests. The role of the mentor is to assist students in acclimating to college life, processing new ideas, and considering opportunities for personal, academic and pre-professional growth. Most mentor-student pairs meet for one to two hours, once or twice a month. Any faculty interested in serving as mentors may contact Sara Schmidt at smschmidt@eiu.edu.

SARA M. SCHMIDT, Sandra and Jack Pine Honors College
Posted: May 12, 2015


GREGG TECHNOLOGY CENTER: SUMMER 2015 SCHEDULE CHANGES
The GTC will be closed the week of May 11-15 to to do essential maintenance and inventory in areas across campus.

GTC Computer Lab hours for the summer, beginning on May 18, are as follows:
Monday-Thursday: 7 a.m.- 4:15 p.m.
Friday: 7 a.m. to noon
Saturday and Sunday: Closed

Various holidays will modify the schedule above. The revised schedules will be placed online and on the doors of the GTC.

CHAD P. ELLIOTT, CATS
Posted: May 05, 2015


OTHER PROCUREMENT DEADLINES
Travel Applications Deadline:
All Travel Applications for the remainder of FY15 must be received in the Department of Procurement, Disbursements and Contract Services by June 5, 2015.

OfficeMax Deadline:
Final day to order through OfficeMax for FY15 -- Noon on Monday, June 29, 2015

P-Card Deadlines:
Transactions need a post date of June 30, 2015, or earlier on PaymentNet for P-Card purchases from FY15 funds. All FY15 transactions must be reviewed and approved on PaymentNet by July 1, 2015.

Final Payments:
All final FY15 Request for Payments, invoices, and Travel Vouchers must be received in the Department of Procurement, Disbursements and Contract Services by July 9, 2015.

SUSAN L PROPST, Procurement, Disbursements and Contract Services
Posted: Jan 08, 2015





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