Jan 30, 2015

 

Miscellaneous

PROPOSE A NEW STUDY ABROAD PROGRAM FOR SUMMER 2016
The Office of Study Abroad is now accepting proposals for new faculty-led study abroad programs for the summer of 2016. The deadline for all new program proposals is March 27, 2015. All information on submission, along with the proposal form, can be found on our website. I would like to particularly encourage collaboration among departments, as well as programs that offer general education credit, and target freshmen and sophomores. As we have seen participation in study abroad decline over the past few years, I believe that such collaboration and course offerings can appeal to a broader pool of applicants across campus and decrease the possibility of cancellation. Please contact me (krolausen@eiu.edu or 581-3390) with any questions, or if you would like to schedule to time to meet. Thank you.

KURT R OLAUSEN, Office of Study Abroad
Posted: Jan 30, 2015


VIEWING DOCUMENT IMAGES IN BANNER
The Department of Procurement, Disbursements and Contract Services is excited to announce the launch of the Banner Document Management System (BDMS) within Banner Finance. This new functionality allows those with Banner access to view images of invoices (including travel vouchers and requests for payment), requisitions and purchase orders. Please visit the purchasing department’s Web page here for updates and a user guide for accessing BDMS.

JENNIFER D. SPRACKLEN, Procurement, Disbursements and Contract Services
Posted: Jan 29, 2015


NEW USPS REQUIREMENT FOR PACKAGE SERVICES
As of Jan. 25, the Postal Service will require the use of Intelligent Mail® package barcodes (IMpb) on all commercial parcels and library mail. We are in the process of installing software and equipment so that the university will meet the new guidelines. This software is web-based, meaning the departments can go online to access the site where they will input their addressing (and by doing so, ensure that the USPS recognizes it as a deliverable address), and print out a shipping label that will accompany the parcel to Mail Services. We will scan the shipping label and, from there, print out the mailing label that contains not only the mailing address, but also the IMpb and postage necessary for that parcel. As an added benefit, by placing an Intelligent Mail parcel barcode (IMpb) on these, departments can track their package, once processed from Mail Services, to its final destination. I will be contacting departments impacted by this requirement with further instructions on access and use as it becomes available to me.

PAMELA A. NEWBY, Mail Service Supervisor
Posted: Jan 20, 2015


WHY IS RECORDS AND INFORMATION MANAGEMENT IMPORTANT?
Records are information assets and hold value for the organization. Organizations have a duty to all stakeholders to manage them effectively in order to maximize efficiency, control cost and ensure the vitality of the organization. Effective records management ensures that the information needed is retrievable, authentic and accurate. © International ARMA

CATHY L. KIMBALL, Records & Information Management
Posted: Jan 20, 2015


UPDATED BROWSER SUPPORT FOR BANNER INB
Browser support for Banner INB has been updated. You may now use Internet Explorer 11, Mozilla Firefox 31 and Google Chrome 36. Additionally, Banner INB now supports Java 7. Due to these changes, EIU computers plugged in to the EIU network will be updated to the latest supported versions. If you use an application that is not supported by the updated browsers, please email itshelp@eiu.edu.

CAY A. KOLLING, Information Technology Services
Posted: Jan 11, 2015


EIU-UPI LABOR ESSAY CONTEST
Faculty, please encourage full-time graduate students who are working on labor-related topics to apply for the EIU-UPI Labor Essay Scholarship. To be eligible, students should have a 3.0 GPA and submit a (minimum) 2,000-word essay that makes a contribution to understanding the significance of organized labor.

Complete application and nomination packets are due to the dean of the Graduate School by Feb. 27. The CGS Scholarships Committee will select a recipient based on the highest ranked essay. The award will be presented at the Distinguished Graduate Students Awards Ceremony.

For up-to-date information, go here.

FERN KORY, English
Posted: Jan 10, 2015


LIBRARY ADDS 1,290 NEW TITLES IN DECEMBER
During December, Booth Library acquired and cataloged 1,290 new items. The list can be viewed here. The list is arranged by location: Ballenger Teachers’ Center, Books, Electronic Resources, Illinois and Federal Documents, Maps, Media, Reference Collection, Special Collections and University Archives. The titles are listed by call number within each location. Please contact Karen Whisler, head of Collection Development, at 581-7551 or klwhisler@eiu.edu if you have questions.

DAVID S. BELL, Booth Library
Posted: Jan 08, 2015


YEAR END REQUISITION DEADLINES
FY16 requisitions may now be entered by changing your transaction and delivery dates to July 1, 2015. All FY15 requisitions must be received in the office of Procurement, Disbursements and Contract Services by the deadlines listed below. Procurement cannot guarantee that requisitions submitted after the deadlines will be paid from FY15 funds.

All FY16 requisitions that are to be in place by July 1, 2015, need to adhere to the same deadlines below, or as requested by the buyer.. Do not wait for FY16 budgets to be loaded.

Deadlines:

Purchases exceeding the Board of Trustees Approval limit:
$250,000 for any purchase -- Feb. 13, 2015

Purchases exceeding the following:
$20,000 for Professional and Artistic Services (P&A); $50,000 for Commodities, Equipment and Services; and $65,000 for Construction -- March 13, 2015

Purchases less than the following:
$20,000 for Professional and Artistic Services (P&A); $50,000 for Commodities, Equipment and Services; and $65,000 for Construction -- May 1, 2015

Please notify Procurement if you have a purchase or are planning a purchase that cannot meet these deadlines.

SUSAN L. PROPST, Purchasing
Posted: Jan 08, 2015


MILEAGE RATE CHANGE
The Illinois Department of Central Management Services has announced an increase in the mileage reimbursement rate for the use of personal vehicles while traveling on official government business. Effective Jan. 1, 2015, the rate increased from $.56 per mile to $.575 per mile. The Travel Voucher will reflect the new rate on Feb. 1, 2015. If you have any questions, please contact Teresa Sims at 581-7748.

TERESA A. SIMS, Purchasing
Posted: Jan 08, 2015


OTHER PROCUREMENT DEADLINES
Travel Applications Deadline:
All Travel Applications for the remainder of FY15 must be received in the Department of Procurement, Disbursements and Contract Services by June 5, 2015.

OfficeMax Deadline:
Final day to order through OfficeMax for FY15 -- Noon on Monday, June 29, 2015

P-Card Deadlines:
Transactions need a post date of June 30, 2015, or earlier on PaymentNet for P-Card purchases from FY15 funds. All FY15 transactions must be reviewed and approved on PaymentNet by July 1, 2015.

Final Payments:
All final FY15 Request for Payments, invoices, and Travel Vouchers must be received in the Department of Procurement, Disbursements and Contract Services by July 9, 2015.

SUSAN L PROPST, Procurement, Disbursements and Contract Services
Posted: Jan 08, 2015


LET US TELL YOUR STUDENTS ABOUT THE WRITING CENTER!
One of our writing consultants can provide your students with a personal invitation to the Writing Center that gives them the information they need to make good use of this valuable student support service.

To request a brief (10- to 15-minute) Writing Center orientation for any or all of your classes, email Director Fern Kory (fkory@eiu.ed) or call the Writing Center (581-5929) during our open hours: Monday-Thursday, 9 a.m. to 3 p.m. and 6 to 9 p.m., and Friday, 9 a.m. to 1 p.m.

You might also want to consider showing the short video on our home page and providing a link on your D2L page to the Writing Center website.

FERN KORY, Director of the Writing Center & Writing Across the Curriculum
Posted: Jan 08, 2015


FYI RECORDS & INFORMATION MANAGEMENT -- DISPOSITION
The Principles® from International Association of Records Managers and Administrators (International ARMA)

Disposition is the last of the eight principles that can be found at the RIM website:
• Disposition of relevant records must be suspended in the event of pending or ongoing litigation or audit. The organization should designate records that are to be held pending resolution of the litigation or audit and notify all affected personnel when the hold is issued and when the hold is released.
• Destruction of records must be performed in a secure manner, ensuring that records to be destroyed are transported securely and destroyed completely.
• The transfer of records to the custody of a historical archives should be documented as part of the organization’s records retention policy.

See here for information.

CATHY L. KIMBALL, Records Management
Posted: Jan 01, 2015





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