REGS - Rules - Eastern's Guide to Sources
Board
Internal Governing Policy Description Regulation Illinois Source Federal Source
1 Adjunct Faculty Privileges and Services lists privileges of adjunct faculty
2 Annuitant Privileges and Services lists privileges of retirees, their spouses, and surviving spouses II.C.7.h.4
3 Background Investigations for Positions of Trust lists positions requiring background checks Campus Security Act
4 Benefits - Bereavement Leave, Non-Negotiated Employees explains time off allowed, within what time frame and for whom II.B.6.e
II.C.7.f
5 Benefits - Insurance Coverage While on Leave eligibility for continued insurance coverage while on leave stated II.A.9.d.2 State Employees Group Insurance Act of 1971
6 Benefits - Sick Leave reporting and record keeping of sick leave benefits II.C.7.d
6.1 Sick Leave Bank reason for, participation in and how to apply for Sick Leave Bank Act
7 Benefits - Vacation Leave use, tracking and reporting of vacation leave benefits II.C.7.b
7.1 Family and Medical Leave Act use and reporting of Family and Medical Leave II.B.6.f. Family and Medical Leave Act
II.C.7.e.
7.2 Medical Leave/Non FMLA use and reporting of medical leave other than FMLA
8 Drug-Free Campus states prohibition of, treatment options for and consequences of drug and alcohol use for both staff and students Drug Free Workplace Act Drug Free Workplace Act of 1988
9 Economic Interest Statement University's responsibility in notifying staff who must file Illinois Governmental Ethics Act
10 Employee Personnel Records responsibility of employer to allow access of personnel files to employer &/or his designate, what is included &/or excluded Personnel Record Review Act
11 Employment and Recruitment Procedures:   Employment of Relatives relatives rights to be considered for employment and their restrictions if employed II.A.5.b
12 Employment and Recruitment Procedures for Administrative Positions requirements and process for filling administrative positions II.A.5.a State Universities Civil Service Act
State Universities Civil Service System Rules
Educational Loan Default Act
13 Employment and Recruitment Procedures for Civil Service Positions who does what to fill a civil service position II.A.5.a State Universities Civil Service Act
State Universities Civil Service System Rules
14 Employment and Recruitment Procedures for Faculty and Academic Support Professional Positions, Continuing and Temporary requirements and process for filling faculty positions II.A.5.a State Universities Civil Service Act
State Universities Civil Service System Rules
Educational Loan Default Act
14.1 Employment of International Faculty assistance and sponsorship of an H-1B Visa U.S. Citizenship & Immigration Services' Regulations
15 Employment Procedures for Per Diem  Substitute Instructors requirements and expectations of bargaining unit members and pay scale for members and non-members
16 Exit Procedures for Terminating Employees all staff must complete exit procedures upon leaving university
17 Medical Examinations who must submit to medical examinations and when
18 Military Science Program Employees extends educational benefits to military science personnel
19 Office Hours noon hour staffing decisions rest with appropriate VP
20 Programs for Professional Enrichment university's offer of job enrichment opportunities to staff, who can & how to qualify
21 Salary Administration, Non-Appropriated Funds intention is to treat all staff equal, if possible, in regards to pay increases regardless of where payroll funds come from
22 Supplementary Personal Services requirements of staff and faculty to perform professionally outside the university II.A.10 University Faculty Research and Consulting Act
23 Weather-Related Absences what is expected of faculty, staff and students in the event of inclement weather II.A.9.c
24 Worker's Compensation necessary reporting of accident or illness as a result of employment with the university Workers' Compensation Act
25 Appointment Types description of faculty and administrative appointments II.A.4
26 Benefits, Educational, Faculty and Administrative Employees educational benefits available and what must  be filed to participate in them II.C.7
II.B.6.I
27 Complimentary Tickets for Former Presidents disbursement of complimentary event tickets for past presidents and their spouses who live in the area
28 Contracts and Letters of Appointment who is issued contracts and who is issued letter of appointment II.A.5
29 Department Chairs options for filling chair positions, salary and responsibilities II.B
30 Educational Requirements for Faculty Rank minimum requirements for ranking of faculty II.A.6
31 Performance Evaluation of Administrative Staff requirements of and process for performance evaluation of administrative staff II.B.2
32 Principal Administrative Position Exemption procedure to introduce a new position exempt evaluation of coverage State Universities Civil Service System Rules
33 Student Teaching Coordinators clarifies status of student teaching coordinator and their work load
34 Benefits - Educational, Civil Service Employees supplements Board of Trustees regulations - tuition waiver requirements II.B.6.I
II.C.7.h
35 Civil Service Disciplinary Management possible infractions, disciplinary action steps II.C.6 State Universities Civil Service System Rules
36 Civil Service Employees Grievance Policy grievance process available for civil service employees II.C.5 State Universities Civil Service System Rules
37 Medical Clearance After Absence Due to Illness or Injury medical clearance required by all employees for illnesses or injuries that last more than two weeks
38 Overtime Pay for Civil Service Employees explanation of authorized overtime and compensation pay, limits and scheduling limitations II.C.8 Fair Labor Standards Act of 1938
39 Civil Service Performance Appraisals annual evaluations for civil service employees and appeal process II.C.4 State Universities Civil Service System Rules
40 Salary Administration for Civil Service Employees defines outline of, changes to and exceptions to coverage by Civil Service Salary Administration Plan State Universities Civil Service System Rules
41 Vacation Charges and Payments for Civil Service Employees to what department vacations are charged
42 Work Breaks for Civil Service Employees allowable break schedules for non-negotiated civil service Fair Labor Standards Act of 1938
ACADEMIC AFFAIRS
43 Class Attendance allowable absences for instructors and students and make up procedures
44 Final Examinations requirements of final examinations as scheduled and scheduling changes allowances by instructors &/or students
45 Grade Appeals instances when grade appeal is appropriate and appeals process
46 Grades grading system for undergraduate & graduate students, responsibility of instructor for posting of & changes to grades
47 Graduate Faculty who makes up graduate faculty and the process for becoming a member of graduate faculty
48 Research support efforts by the University to allow instructors the freedom to conduct research III.D
48.1 University-Wide Student Surveys approval  process for student surveys
49 Textbook Rental Service how textbooks are requested for classes and  the limitations, purchase options by students, late fees and compensation
50 Certification for Graduation for Undergraduate and Graduate Students steps necessary for students to apply for  graduation in time to participate in ceremony, role of evaluator
51 Earned Degree Requirements President approves requirements based on council and VPAA recommendations, published in catalog III.B.1
52 Honorary Degree Awards process of selecting candidates for honorary degrees III.B.2
53 Board of Trustees Degree Program Guidelines for Administration how credit is determined toward Board of Trustees' Degree and the role of the Director
54 Library Circulation use of library, check out of materials, length of check out, fines and replacement charges and hold for non compliance
55 Library Collection Development purpose of library collection, who is responsible for it, fund allocation and selection process
56 Education Abroad Curriculum process for applying for program, what must be determined and included
57 Grants and Contracts Proposal Approval all aspects of applying for and maintaining a grant or contract through its term III.D
58 Scientific Misconduct complete procedure for treatment of possible scientific misconduct
59 Counseling of Students role of counseling center and its staff in regards to students seeking counseling
60 Privacy Rights of Students rights of students to see their educational records Federal Education Right to Privacy Act of 1974
61 Religious Observance Accommodations for Students students may make arrangements to alter their schedules due to religious observances University Religious Observances Act
62 Services for Students with Disabilities procedure for students to apply for special aids or services due to a disability
63 Mandated Withdrawal for Psychological Reasons procedure taken when a student is believed to be a threat to themselves or others and does not withdraw voluntarily
63.1 Self-Injurious Students procedure to be followed when the VPSA receives information that a student has threatened, attempted, or engaged in self-injurious or suicidal behavior
64 Student Unclear Records results of unclear records on student's account
65 Student Withdrawal time frame and grade consequences for withdrawal from class &/or University
66 Transcripts request for transcripts must be in writing and  student's record must be clear - whether disciplinary sanctions listed or not
66.1 Guaranteed Tuition Rate Plan police on limiting undergraduate tuition increases Eastern Illinois University Law
67 Admission Policies, Graduate Students students holding a bachelor's degree are considered graduate and must apply as so - process and status types listed IV.A Eastern Illinois University Law
68 Admission Policies, Undergraduate Students classifications of enrolling students and through  which office they apply IV.A Eastern Illinois University Law
69 Financial Aid Deleted - 5/21/03 IV.B U.S. Department of Education Regulations
70 Graduate Assistantships eligibility, duties, work loads, pay and benefits IV.B.2.c
71 Student Employment Policy purpose, regulations, hour limitations, job classifications and authorization procedures IV.B.2.b U.S. Department of Education Regulations
72 Grant-in-Aid Awards fully describes awards, their distribution rate,  how they are distributed and terminated if necessary Illinois Board of Higher Education Guidelines
73 Tuition and Fee Waivers different types of waivers described - who is eligible, etc. IV.B.2.a Eastern Illinois University Law
II.B.6.I Illinois Board of Higher Education Guidelines
74 Falsification of Records by Students reporting, investigating and applying penalty  for students falsifying their records - who they should appeal to
75 Student Conduct and Discipline contained in Student Conduct Code distributed to students IV.D Academic Plagiarism Act
Student Conduct Code
76 Intercollegiate Athletics who is responsible for control of program and their roles IV.J NCAA regulations
Collegiate Athletic Association Compliance Enforcement Procedures Act
77 Intramural/Recreational Sports Program official University program administered by office of VPSA IV.E
78 Raffles and Lotteries not permitted Criminal Code of 1961
79 Student Organization Recognition guidelines for SROs - application and designations annually IV.E
80 Student Senate role of Student Senate and Director, Student Life as their advisor IV.E
81 Student-Faculty Boards Operating Bylaws and General Provisions nomination & appointment, terms, officers and their duties, board accountability and attendance requirements IV.E
82 Apportionment Board purpose, members and officers, funds controlled, quorum IV.E
83 Health Service Board purpose, members and responsibilities IV.E
84 Intercollegiate Athletic Board purpose, members, responsibilities and committees IV.J
85 Performing and Visual Arts Board purpose, members and responsibilities IV.E
86 Sports and Recreation Board purpose, members and responsibilities IV.E
87 Student Publications Board purpose, members and responsibilities IV.F
88 University Union Board purpose, members and responsibilities IV.E
89 Radio-Television Center Board purpose, members and responsibilities IV.F
90 Radio-TV Center purpose of the Radio-TV Center IV.F
91 Student Publications purpose, responsibilities of advisors & staff, complaint procedures, financing IV.F
92 Student Legal Service role in regards to students and SROs - limitations IV.G
93 Political Campaigning in Student Housing (Federal, State, County, City and/or Campus Elections) allowed with limitations listed
94 Student Housing who is exempt from living in University housing, application and assignment policy, payment &/or refunds, charges IV.H
95 Student Withdrawal for Military Service student status if required to report for active duty IV.I
96 Alumni Follow-Up responsibilities of different departments to provide information for retaining contact with alumni
97 Alumni Records control of alumni record's responsibility of office of Alumni Services - no other alumni records to be maintained
98 Distinguished Alumnus Awards deleted 07/25/05
99 Budgeting Process types of budgets and how determined by whom - Budget Office's role V.A
100 Petty Cash and Change Funds definitions, procedure for establishing
101 Telephone Usage use of phone, acceptable charges, collection of unacceptable charges, discipline Central Management Services Regulations
102 University Accounts set up of University accounts, limitations on  cash receipts, request procedure for new account Fiscal Control and Internal Auditing Act
103 Computing Equipment and Software Acquisition and Local Area Network rules and regulations regarding purchase of computer &/or software - maintenance assistance
104 Contract/Agreement Review, Approval, and Signature regulations in regards to purchase, personal  service, and other contracts and agreements V.C
105 Printing - University Print Center printing is to be done on campus unless proven to be more cost effective printed off campus - approval required
106 Product Demonstrations any product demonstration must be arranged by or with the approval of Purchasing
107 Publications review process for publications for off campus distribution
108 Purchasing all purchases must go through Purchasing dept. - procedures, methods of purchase, limits, violation ramifications V.B Illinois Procurement Code
109 Purchase of Flowers and Gifts restrictions on gift and flower giving to employees &/or others State Officials and Employees Ethics Act
110 University Vehicles any vehicle acquisition that would belong to the University must be approved by VPBA and President
111 Travel only expenses relative to University business will be reimbursed, request for travel, exceptions, use of personal vehicle V.D Illinois Higher Education Travel Control Board Regulations
Central Management Services Travel Regulations
112 Travel Advances, Student Group Travel advanced only to University personnel, only for University related activities, reimbursement of unused funds Illinois Higher Education Travel Control Board Regulatio