Eastern Illinois University IGPs

INTERNAL GOVERNING POLICIES

EASTERN ILLINOIS UNIVERSITY

TABLE OF CONTENTS

ALPHABETIC INDEX OF INTERNAL GOVERNING POLICIES

		Policy Number

I.	BOARD PROCEDURES

II.	EMPLOYEES

A.	EMPLOYEES, GENERAL

	Adjunct Faculty Privileges and Services	1
	Annuitant Privileges and Services	2
	Background Investigations for Positions of Trust	3
	Benefits - Bereavement Leave, Non-Negotiated Employees	4
	Benefits - Insurance Coverage While on Leave	5
	Benefits - Sick Leave	6
	Sick Leave Bank	6.1
	Benefits - Vacation Leave	7
	Family and Medical Leave Act	7.1
	Medical Leave/Non FMLA	7.2
	Drug-Free Campus	8
	Economic Interest Statement	9
	Employee Personnel Records	10
	Conflicts of Interest in Supervisory Relationships	11
	Consensual Relations	11.1
	Employment and Recruitment Procedures for Administrative Positions	12
	Employment and Recruitment Procedures for Civil Service Positions	13
	Employment and Recruitment Procedures for Faculty and Academic Support Professional Positions, Continuing And Temporary	14
	Employment of International Faculty	14.1
	Employment Procedures for Per Diem Substitute Instructors	15
	Exit Procedures for Terminating Employees	16
	Medical Examinations	17
	Military Science Program Employees	18
	Office Hours	19
	Programs for Professional Enrichment	20
	Salary Administration, Non-Appropriated Funds	21
	Supplementary Personal Services	22
	Weather-Related Absences	23
	Worker's Compensation	24

B.	EMPLOYEES, FACULTY AND ADMINISTRATIVE EMPLOYEES

	Appointment Types	25
	Benefits - Educational, Faculty and Administrative	26
	Complimentary Tickets for Former Presidents	27
	Contracts and Letters of Appointment	28
	Department Chairs	29
	Educational Requirements for Faculty Rank	30
	Performance Evaluation of Administrative Staff	31
	Principal Administrative Position Exemption	32
	Student Teaching Coordinators	33

C.	EMPLOYEES, CIVIL SERVICE EMPLOYEES

	Benefits - Educational, Civil Service Employees	34
	Civil Service Disciplinary Management	35
	Civil Service Employees Grievance Policy	36
	Medical Clearance After Absence Due to Illness or Injury	37
	Overtime Pay for Civil Service Employees	38
	Civil Service Performance Appraisal	39
	Salary Administration for Civil Service Employees	40
	Vacation Charges and Payments for Civil Service Employees	41
	Work Breaks for Civil Service Employees	42

III.	ACADEMIC AFFAIRS

A.	ACADEMIC AFFAIRS, GENERAL

	Class Attendance	43
	Final Examinations	44
	Grade Appeals	45
	Grades	46
	Graduate Faculty	47
	Research	48
	University-Wide Student Surveys	48.1
	Protection of Human Subjects in Research	48.2
	Welfare of Animals Used in Teaching, Research, and Testing	48.3
	Use of Materials Protected by Copyright	48.4
	Textbook Rental Service	49

B.	DEGREES

	Certification for Graduation for Undergraduate and Graduate Students	50
	Earned Degree Requirements	51
	Honorary Degree Awards	52

C.	ACADEMIC PROGRAMS AND PLANS

	Board of Trustees Degree Program Guidelines for Administration	53
	Library Circulation	54
	Library Collection Development	55
	Study Abroad	56

D.	GRANTS AND CONTRACTS

	Grants and Contracts Proposal Approval	57
	Scientific Misconduct	58

IV.	STUDENTS

A.	STUDENTS, GENERAL

	Counseling of Students	59
	Student Access to Educational Records	60
	Religious Observance Accommodations for Students	61
	Services for Students with Disabilities	62
	Mandated Withdrawal for Psychological Reasons	63
	Self-Injurious Students	63.1
	Student Unclear Records	64
	Student Withdrawal	65
	Transcripts	66
	Guaranteed Tuition Rate Plan	66.1

B.	ADMISSION POLICIES

	Admission Policies, Graduate Students	67
	Admission Policies, Undergraduate Students	68

C.	STUDENT FINANCIAL AID

	Financial Aid (deleted)	69
	Graduate Assistantships	70
	Student Employment Policy	71
	Grant-in-Aid Awards	72
	Tuition and Fee Waivers	73

D.	STUDENT CONDUCT

	Falsification of Records by Students	74
	Student Conduct and Discipline	75

E.	STUDENT ACTIVITIES AND ORGANIZATIONS

	Intercollegiate Athletics	76
	Intramural/Recreational Sports Program	77
	Raffles and Lotteries	78
	Student Organization Recognition	79
	Student Senate	80
	Student-Faculty Boards Operating Bylaws and General Provisions	81
	Apportionment Board	82
	Health Service Board	83
	Intercollegiate Athletic Board	84
	Performing and Visual Arts Board	85
	Sports and Recreation Board	86
	Student Publications Board	87
	University Union Board	88

F.	STUDENT PUBLICATIONS AND BROADCASTING

	Radio-Television Center Board	89
	Radio-TV Center	90
	Student Publications	91
	Standards for Off-Campus Communications	91.1

G.	STUDENT LEGAL SERVICES

	Student Legal Service	92

H.	STUDENT HOUSING

	Political Campaigning in Student Housing (Federal, State, County, City and/or Campus Elections)	93
	Student Housing	94

I.	MILITARY SERVICE

	Student Withdrawal for Military Service	95

J.	ALUMNI

	Alumni Follow-Up (deleted)	96
	Alumni and Donor Records	97
	Distinguished Alumnus Awards (deleted)	98

V.	ADMINISTRATIVE AFFAIRS

A.	BUDGETS AND APPROPRIATIONS

	Budgeting Process	99
	Petty Cash and Change Funds	100
	Telephone Usage	101
	University Accounts	102

B.	PURCHASES

	Computing Equipment and Software Acquisition and Local Area Network	103
	Contract/Agreement Review, Approval, and Signature	104
	Printing - University Print Center	105
	Product Demonstrations	106
	Publications (deleted)	107
	Purchasing	108
	Purchase of Flowers and Gifts	109
	University Vehicles	110

C.	INCOME PRODUCING CONTRACTS

D.	TRAVEL

	Travel	111
	Travel Advances, Student Group Travel	112

E.	BUSINESS EXPENSES

	Business Expense Reimbursement for Food Purchases	113
	Business Expenses	114
	Interview Expense Payments	115

F.	MOVING AND RELOCATION EXPENSES

	Moving Expense Reimbursement	116

G.	NON-APPROPRIATED FUNDS

	Administrative Service Fee for University Gift and Endowment Accounts (deleted)	117
	Interest Income and Investment Service Fee	118
	University Service Fee	119

H.	CONTRIBUTIONS

	Courtesy Automobiles	120
	Gifts to the University	121
	Fundraising Initiatives	121.1

I.	MANDATORY FEES

	Refunds	122
	Study Abroad Program Withdrawal, Refund, and Fee	122.1
	Student Activity Fees	123

J.	SPECIAL FEES AND CHARGES

	Admission Charges for Events Sponsored by Student Organizations	124
	Course Charges	125
	Returned Check Penalty	126

K.	INTERNAL OFFSET PROCEDURES

	Collection of Delinquent Accounts, Internal Offset Procedures	127

L.	ADMINISTRATIVE AFFAIRS, MISCELLANEOUS

	Computer Services - Use of Computing Center Facilities and Services	128
	Eastern World Wide Web (WWW) Appropriate Use Policy	129
	Electronic Funds Transfer Payroll Program	130
	Food and Beverage Vending	131
	Internal Auditing	132
	Internal Control	133
	Safeguarding Consumer Information	133.1
	Mail Services	134
	President/Vice Presidents - Absence from Campus	135
	Records Management Program (pending)	136
	Delegation of Authority	136.1

VI.	PHYSICAL FACILITIES

A.	USE OF UNIVERSITY FACILITIES

	Building Coordinators	137
	Distribution of Materials in the University Union	138
	Posting and Distribution of Materials	138.1
	Overtime Labor and Security Charges for Scheduled Activities	139
	Space Assignments or Reassignments	140
	Unlocking and Locking Facilities Responsibility	141
	Use of University Facilities and Grounds	142
	Use of University Facilities and Grounds - Evening and Weekend Use of Buildings	143
	Use of University Facilities and Grounds for Extraordinary Events (deleted)	144
	Use of University Facilities and Grounds - Lantz Building	145
	Use of University Facilities and Grounds - Tarble Arts Center	145.1
	Use of University Facilities and Grounds - Usage Charges	146

B.	CONSTRUCTION

	Architects and Engineers Selection	147

C.	NAMING OF BOARD PROPERTY

	Naming	148

D.	ALCOHOLIC BEVERAGES

	Alcoholic Beverages, Payment from University Accounts	149
	Alcoholic Beverages, Sale, Serving and Consumption	150
	Alcoholic Liquors, Student Tailgating Activities	151
	Alcoholic Beverages, University Housing	152
	Drug and Alcohol Abuse	153

E.	CAMPUS DISTURBANCES, DEMONSTRATIONS OR EMERGENCIES

	Bomb Threat Procedures	154
	Building Evacuation	155
	Campus Safety Responsibilities	156
	Disruption of Academic or Operational Functions	157
	Disruptive Behavior in the Classroom	157.1
	Institutional Emergencies	158

F.