Featured IGP of the Week

In an effort to ensure systemization within the University, we began reiterating certain Internal Governing Policies (IGP), the rules and regulations of the University that warrant attention by both new and seasoned employees. A continuing series of "Revisiting Internal Governing Policies" appears in the University Newsletter that is published every week. You can also find the "Featured IGP" of the current week along with those of past weeks here at our web site.

There are 197 Internal Governing Policies in total for us to revisit. Since its inception, we have featured all of these policies in the University Newsletter.

Newsletter Date IGP # Internal Governing Policy Title
June 20, 2006

149

91.1

46

65

105

107

Revised June 7, 2006:  Textbook Rental Service

New, June 7, 2006: Standards for Off-Campus Communications

Revised, April 12, 2006: Grades

and Student Withdrawals (Note change of monitor.)

Revised, May 17, 2006: Printing - Copy Express (Note change of monitor.)

Deleted, May 17, 2006: Publication
February 28, 2006 163 University Personal Property Control
February 15, 2006

173

175

Discrimination Complaint Procedures

Sexual Harassment
January 31, 2006  

Revised IGPs #122 Refunds, #12 Employment and Recruitment Procedures for Administrative Positions, #11 Conflicts of Interest in Supervisory Relationships (name changed also), #97 Alumni and Donor Records, #109 Purchase of Flowers and Gifts, #121 Gifts to the University, #172 Affirmative Action Policy for Specified Veterans and Applicants and Employees with Disabilities, #178 Discrimination Under the Americans with Disabilities Act, #182 Directory Information, Personal Data, Lists and Labels for Students and Employees

New IGPs  #11.1 Consensual Relations, IGP #121.1 Fundraising Initiatives, IGP #182.1 Electronic Communication

Deleted IGP # 96 Alumni Follow-up
January 31, 2006 3 Background Investigations for Positions of Trust
January 24, 2006 9 Economic Interest Statement
January 17, 2006 7 Benefits-Vacation Leave
November 22, 2005

24

58

63

83

153

158

180

Worker’s Compensation

Scientific Misconduct

Mandated Withdrawal for Psychological Reasons

Health Service Board

Drug and Alcohol Abuse

Institutional Emergencies

Emergency Medical Service

November 15, 2005

103

128

Computing Equipment and Software Acquisition and Local Area Network

Computer Services - Use of Computing Center Facilities and Services
November 15, 2005   Revised IGPs #14, #50, #174 and #181
October 25, 2005

167

2

35

141

143

Keys

Annuitant Privileges and Services

Civil Service Disciplinary Management

Unlocking and Locking Facilities Responsibilities

Use of University Facilities and Grounds - Evening and Weekend Use of Buildings
October 18, 2005 134 Mail Services
October 11, 2005

142

143

144

145

146

Use of University Facilities and Grounds

Use of University Facilities and Grounds - Evening and Weekend Use of Buildings

Use of University Facilities and Grounds for Extraordinary Events

Use of University Facilities and Grounds - Lantz Building

Use of University Facilities and Grounds - Usage Charges
September 27, 2005 142 Use of University Facilities and Grounds
September 20, 2005 104 Contract/Agreement Review, Approval, and Signature
September 13, 2005 116 Moving Expense Reimbursement
September 6, 2005

133.1

14.1

Safeguarding Consumer Information

Employment of International Faculty
August 30, 2005   University Policies and Procedures - BOT, IGP AND UPG
August 23, 2005   Revised IGPs #89, #90, #98, and #174.
August 9, 2005 142 Use of University Facilities and Grounds
July 19, 2005 187 University Archives
July 12, 2005 167
137		 Keys
Building Coordinators - Revised Link
July 5, 2005 137 Building Coordinators
June 14, 2005 163 University Personal Property Control
June 14, 2005 3
99
104
133.1
132
133
128
177		 Background Investigations for Positions of Trust
Budgeting Process
Contract/Agreement Review, Approval, and Signature
Safeguarding Consumer Information
Internal Auditing
Internal Control
Computer Services - Use of Computing Center Facilities and Services
Dishonest or Fraudulent Activities and Whistleblower Policy
June 7, 2005 104 Contract/Agreement Review, Approval, and Signature
May 31, 2005 116
14.1		 Moving Expense Reimbursement
Employment of International Faculty
May 24, 2005 133.1 Safeguarding Consumer Information
May 17, 2005 6 Benefits - Sick Leave
May 10, 2005 183 Policy Distribution
May 3, 2005   Introduction
April 26, 2005 7.1 Family and Medical Leave Act
April 12, 2005 163 University Personal Property Control
March 29, 2005 128
163		 Computer Services:  Use of Computing Center Facilities and Services
University Personal Property Control
March 22, 2005 132
133		 Internal Auditing
Internal Control
March 15, 2005 55 Library Collection Development
March 1, 2005 128
129		 Computer Services - Use of Computing Center Facilities and Services
Eastern World Wide Web (WWW) Appropriate Use Policy
February 22, 2005 126 Returned Check Penalty
February 15, 2005 107 Publications
February 8, 2005 49 Textbook Rental Service (updated)
February 8, 2005 81-88 Student-Faculty Boards
February 1, 2005 58 Scientific Misconduct
January 25, 2005 2 Annuitant Privileges and Services
January 18, 2005 5 Benefits - Insurance Coverage While on Leave
January 11, 2005 4 Bereavement Leave, Non-Negotiated Employees
December 21, 2004 6
6.1		 Benefits - Sick Leave
Sick Leave Bank
December 14, 2004 187 University Archives
December 7, 2004 1
25		 Adjunct Faculty Privileges and Service
Appointment Types
November 30, 2004 44 Final Examinations
November 16, 2004 9
177		 Economic Interest Statement
Dishonest or Fraudulent Activities and Whistleblower Policy
November 9, 2004 3
45		 Background Investigations for Positions of Trust
Grade Appeals
November 2, 2004 14.1 Employment of Faculty with Non-Immigrant Visas
October 26, 2004 66.1 Guaranteed Tuition Rate Plan
October 19, 2004 101 Telephone Usage
October 12, 2004   New and Revised Internal Governing Policies - #14.1, #66.1, #23, #36, #39, #45, #46, #71, #148, and #182
October 12, 2004 182 Directory Information, Personal Data, Lists and Labels for Students and Employees
September 28, 2004   Revised Internal Governing Policies - #29 and #151
September 28, 2004 184 Policy Monitor
September 21, 2004   Introduction
September 14, 2004 10
133.1
182

60
178		 Employee Personnel Records
Safeguarding Consumer Information
Directory Information, Personal Data, Lists and Labels for Students and Employees
Privacy Rights of Students
Discrimination under the Americans with Disabilities Act
September 7, 2004 127 Collection of Delinquent Accounts, Internal Offset Procedures
August 31, 2004   Introduction
August 17, 2004 100 Petty Cash and Change Funds
August 10, 2004 133 Internal Control
August 3, 2004 57 Grants and Contracts Proposal Approval
July 27, 2004 136.1 Delegation of Authority
July 13, 2004 177 Revised IGP - Dishonest or Fraudulent Activities and Whistleblower Policy
July 6, 2004 134 Mail Services
June 29, 2004 102 University Accounts
June 22, 2004 147 Architects and Engineers Selection
June 15, 2004 136.1 Delegation of Authority
June 8, 2004 132 Internal Auditing
June 1, 2004 24 Worker's Compensation
May 25, 2004 108 Purchasing
May 18, 2004 104 Contract/Agreement Review, Approval, and Signature
May 11, 2004 156
177		 Campus Safety Responsibilities
Anonymous Letters
May 4, 2004 116 Moving Expense Reimbursement
April 27, 2004 97 Alumni Records
April 13, 2004 112 Travel Advances, Student Group Travel
March 9, 2004 73
142		 Tuition and Fee Waivers
Use of University Facilities and Grounds
February 24, 2004 67
68		 Admission Policies, Graduate Students
Admission Policies, Undergraduate Students
February 17, 2004   Frequently Asked Questions about Purchases
February 10, 2004 29
63		 Department Chairs
Mandated Withdrawal for Psychological Reasons
February 3, 2004 91
140
43		 Student Publications
Space Assignments or Reassignments
Class Attendance
January 27, 2004 163
73
49
102		 University Personal Property Control
Tuition and Fee Waivers
Textbook Rental Services
University Accounts
January 13, 2004 61 Religious Observance Accommodations for Students
January 6, 2004 73 Tuition and Fee Waivers
December 23, 2003 7.2 Medicare Leave/Non-FMLA
December 16, 2003 7.1 Family and Medical Leave Act
December 9, 2003 157 Disruption of Academic or Operational Functions
December 2, 2003 166 Flag Display
November 25, 2003 46 Grades
November 18, 2003 72 Grant-in-Aid Awards
November 11, 2003 132
133		 Internal Auditing
Internal Control
October 21, 2003 111 Travel
September 30, 2003 151 Alcoholic Beverages, Student Tailgating Activities
September 30, 2003 71 Student Employment
September 23, 2003 104 Contract/Agreement Review, Approval, and Signature
September 16, 2003 43 Class Attendance
September 9, 2003 184 Policy Monitor
September 2, 2003 163 University Personal Property Control
August 26, 2003 163 University Personal Property Control
August 12, 2003 163 University Personal Property Control
August 5, 2003 18 Military Science Program Employees
July 15, 2003 112 Travel Advances - Student Group Travel
July 8, 2003   Employment-Related Internal Governing Policies #3, #11, #12, #13, #14, #15, #17, #25, #28, #29, #30 and #32
July 1, 2003 10
133.1
182
60
178		 Employee Personnel Records
Safeguarding Consumer Information
Directory Information, Personal Data, Lists and Labels for Students and Employees
Privacy Rights of Students
Discrimination under the Americans with Disabilities Act
June 24, 2003 177 Anonymous Letters
June 17, 2003 181 Freedom of Information
June 10, 2003 63.1
69		 Self-Injurious Students
Financial Aid
June 3, 2003 133.1 Safeguarding Consumer Information
May 13, 2003 163 University Personal Property Control
May 6, 2003 3
164		 Background Investigations for Positions of Trust
Use of University Tables and Chairs
April 29, 2003 59 Counseling of Students
April 22, 2003 112 Travel Advances - Student Group Travel
April 15, 2003 16 Exit Procedures for Terminating Employees
April 8, 2003 45
163
182		 Grade Appeals
University Personal Property Control
Directory Information, Personal Data, Lists and Labels for Students and Employees
March 25, 2003 7.1 Family and Medical Leave Act
March 18, 2003 95 Student Withdrawal for Military Service
March 4, 2003 111 Travel
February 25, 2003 136.1 Delegation of Authority
February 18, 2003 45
50
70
72		 Grade Appeals
Certification for Graduation, Undergraduate Students
Graduate Assistantship
Grant-in-Aid Awards
February 11, 2003 138 Distribution of Materials in the University Union
January 28, 2003 43 Class Attendance
January 21, 2003 7.1 Family and Medical Leave Act
January 14, 2003 109
140		 Purchase of Flowers and Gifts
Alcoholic Beverages, Payment from University Accounts
January 7, 2003 23
158		 Weather-Related Absences
Institutional Emergencies
November 26, 2002 108 Purchasing
November 19, 2002 103 Computer Equipment and Software Acquisition and Local Area Network
November 12, 2002 169 Moving of Heavy Equipment
November 5, 2002 168 Labor Union Solicitation
October 29, 2002 166 Flag Display
October 22, 2002 21 Salary Administration, Non-Appropriated Funds
October 15, 2002 182 Lists, Labels, Personal Data and Directory Information for Students and Employees
October 8, 2002 135 President/Vice Presidents - Absence from Campus
October 1, 2002 126 Returned Check Penalty
September 24, 2002 157 Disruption of Academic or Operational Functions
September 17, 2002 139 Overtime Labor and Security Charges for Scheduled Activities
September 10, 2002 138 Distribution of Materials in the University Union
September 3, 2002 55 Library Collection Development
August 27, 2002 140 Space Assignments or Reassignments
August 20, 2002 186 Student Affairs Professional Affiliates
August 13, 2002 20 Programs for Professional Enrichment
August 6, 2002 48.1 University-Wide Student Surveys
July 30, 2002 167 Keys
July 30, 2002 7.1
7.2
136.1
31
37
90

Family and Medical Leave Act
Medical Leave / Non FMLA
Delegation of Authority
Performance Evaluation of Administrative Staff
Medical Clearance after Absence Due to Illness or Injury
Radio-TV Center
July 23, 2002 20 Student Teacher Coordinators
July 16, 2002 30
47		 Education Requirements for Faculty Rank
Graduate Faculty
July 9, 2002 18 Military Science Program Employees
July 2, 2002 5 Benefits - Insurance Coverage While on Leave
June 25, 2002 32 Principal Administration Position Exemption
June 18, 2002 31
39		 Performance Evaluations of Administrative Staff
Performance Evaluation for Civil Service Employees
June 11, 2002 124
139		 Admissions Charges for Events Sponsored by Student Organizations
Overtime Labor and Security Charges for Scheduled Activities
June 4, 2002 12
14

88
107
118
151
159
163		 Employment and Recruitment Procedures for Administrative Positions
Employment and Recruitment Procedures for Faculty and Academic Support Professional Positions, Continuing and Temporary
University Union Board
Publications
Interest Income and Investment Service Fee
Alcoholic Beverages, Student Tailgating Activities
Parking and Vehicle Control
Use of University Property
June 4, 2002 52
179		 Honorary Degree Awards
Distinguished Service Awards
May 28, 2002 159
160
161
162
120		 Parking and Vehicle Control
Skateboards, Skates, and Bicycles on Campus
University Fleet and Vehicle Services
Vehicle Control, Bicycle Regulations
Courtesy Automobiles
May 21, 2002 150
152
153		 Alcoholic Beverages, Sale, Serving and Consumption
Alcoholic Beverages, University Housing
Drug and Alcohol Abuse
May 14, 2002 154
155
180		 Bomb Threat Procedures
Building Evacuation
Emergency Medical Safety
May 7, 2002 118
119
123		 Interest Income and Investment Service Fee
University Service Fee
Student Activity Fee
April 30, 2002 59
63.1		 Counseling of Students
Self-Injurious Students
April 23, 2002 141
148		 Unlocking and Locking Facilities Responsibility
Naming of Facilities
April 16, 2002 172

173
174
175
176
178		 Affirmative Action Process for Disabled Veterans, Vietnam Veterans, and Applicants and Employees with Disabilities
Discrimination Complaint Procedures
Diversity and Affirmative Action
Sexual Harassment
AIDS Statement
Discrimination Under the Americans with Disabilities Act
April 9, 2002 90
91		 Radio-TV Center
Radio-Television Center Board
April 2, 2002 76
77
80
82
83
84
85
86
87
88
91
92		 Intercollegiate Athletics
Intramural/Recreational Sports
Student Senate
Apportionment Board
Health Service Board
Intercollegiate Athletics Board
Performing and Visual Arts Board
Sports and Recreation Board
Student Publications Board
University Union Board
Student Publications
Student Legal Service
March 26, 2002 137 Building Coordinators
March 19, 2002 121 Gifts to the University
March 12, 2002 147 Architects and Engineers Selection
March 5, 2002 43 Class Attendance
February 26, 2002 127 Collection of Delinquent Accounts, Internal Offset Procedures
February 19, 2002   Revised Internal Governing Policies - #73 and 132
February 19, 2002 101 Telephone Usage
February 5, 2002 94
101		 Student Housing
Telephone Usage
January 29, 2002 122 Refunds
January 22, 2002 53 Board of Trustees Program, Guidelines for Administration
January 15, 2002 132 Internal Auditing
January 8, 2002

43

184

 Class Attendance
Policy Monitor
December 18, 2001   Updated Internal Governing Policy - #95
December 18, 2001 2 Annuitant Privileges and Services
December 11, 2001 163
95		 Use of University Property
Student Withdrawal for Military Service
December 4, 2001 104 Contract/Agreement Review, Approval, and Signature
November 27, 2001 23
158		 Weather-Related Absences
Institutional Emergencies
November 20, 2001 61 Religious Observance Accommodations for Students
November 13, 2001 142-146
95		 Use of University Facilities and Grounds
Student Withdrawal for Military Service
November 6, 2001 6
6.1		 Sick Leave
Sick Leave Bank
November 6, 2001   Updated Internal Governing Policy - #46
October 30, 2001 4 Benefits, Bereavement Leave,
Non-Negotiated Employees
October 23, 2001 134 Mail Services
October 16, 2001 10 Employee Personnel Records
October 9, 2001 171 Smoke-Free Campus
October 2, 2001 151 Alcoholic Beverages - Student Tailgating
Activities
October 2, 2001   Updated Internal Governing Policies - #29, 49, and 183
September 25, 2001 132
133		 Internal Auditing
Internal Control
September 18, 2001 129 Eastern World Wide Web (WWW)
Appropriate Use Services
September 11, 2001 50
51		 Certification of Graduation for Undergraduate Students
Earned Degree Requirements
September 4, 2001 29 Department Chairs
August 28, 2001 131 Food and Beverage Vending
August 21, 2001 130 Electronic Funds Transfer Payment Program
August 14, 2001 78 Raffles and Lotteries
August 7, 2001 116 Moving Expense Reimbursement
July 24, 2001 48 Research
July 17, 2001 41 Vacation Charges and Payments for Civil Service Employees
July 10, 2001 16 Exit Procedures for Terminating Employees
July 3, 2001 7 Benefits - Vacation Leave
June 26, 2001 3 Background Investigations for Positions of Trust
June 12, 2001 29 Department Chairs
June 5, 2001   REGS
May 29, 2001 35 Civil Service Disciplinary Management
May 22, 2001 11-15
28		 Employment and Recruitment Procedures
Contracts and Letters of Appointments
May 8, 2001 45 Grade Appeals
May 1, 2001 46 Grades
April 24, 2001 156 Campus Safety Responsibilities
April 17, 2001 44 Final Examinations
April 10, 2001 27 Complimentary Tickets for Former Presidents
April 3, 2001 26 Benefits-Educational
March 27, 2001 9
106		 Economic Interest Statement
Product Demonstrations
March 20, 2001 109 Purchase of Flowers and Gifts
March 13, 2001 24 Worker’s Compensation
March 6, 2001 83 Health Service Board
February 27, 2001 99 Budgeting Process
February 20, 2001 9 Economic Interest Statement
February 13, 2001 82 Apportionment Board
February 6, 2001 81 Student-Faculty Boards Operating Bylaws and General Provisions
January 30, 2001 70 Graduate Assistantships
REGS (Rules-Eastern’s Guide to Sources)
January 23, 2001 67
68		 Admission Policies, Undergraduate Students
Admission Policies, Graduate Students
January 16, 2001 65 Student Withdrawal
January 9, 2001 72 Talent Awards and Grant-In-Aid Awards
December 19, 2000 64 Student Unclear Records
December 12, 2000 98 Distinguished Alumnus Awards
December 5, 2000 97 Alumni Records
November 28, 2000 96 Alumni Follow-Up
November 21, 2000 95
63		 Student Withdrawal for Military Service
Mandated Withdrawal for Psychological
Reasons
November 7, 2000 80 Student Senate
October 24, 2000 54 Library Circulation
October 10, 2000 184 Policy Monitor
October 3, 2000 185 Sexual Assault
September 26, 2000 188 University Data
September 19, 2000 112 Travel Advances, Student Group Travel
September 19, 2000   Recent IGP Changes - #66, 109, 121, 125, 147, 152, 156, 170, 175, 180, and 188
September 12, 2000 125 Course Charges
August 29, 2000 43 Class Attendance
August 22, 2000 71 Student Employment
August 15, 2000 114 Business Expenses
August 8, 2000 187 University Archives
August 1, 2000 181 Freedom of Information
July 25, 2000 149 Alcoholic Beverages, Payment from University Accounts
July 18, 2000 121 Gifts to the University
July 11, 2000 104 Contract/Agreement Review, Approval, and Signature
July 5, 2000 71 Student Employment
June 27, 2000 102 University Accounts
June 20, 2000 48
57		 Research
Grants and Contracts Proposal Approval
June 13, 2000 11 Employment and Recruitment Procedures:  Employment of Relatives
June 6, 2000 25 Appointment Types
May 30, 2000 1 Adjunct Faculty Privileges and Services
May 23, 2000 11-15 Employment and Recruitment Procedures
May 9, 2000 13 Employment and Recruitment Procedures for Civil Service Positions
May 2, 2000 45
46		 Grade Appeals
Grades
April 25, 2000   Recent IGP Updates - #3, 37, 111, 117, and 23
April 25, 2000 156
44		 Campus Safety Responsibilities
Final Examinations
April 4, 2000 8 Drug-Free Campus
March 28, 2000 105 Printing - University Print Center
March 21, 2000 106
128		 Product Demonstrations
Use of Computing Center Facilities and
Services
March 7, 2000 109 Purchase of Flowers and Gifts
February 29, 2000 110 University Vehicles
February 22, 2000 99 Budgeting Process
February 15, 2000 93 Political Campaigning in Student Housing
February 8, 2000 92 Student Legal Service
February 1, 2000 91 Student Publications
January 28, 2000 76 Intercollegiate Athletics
January 21, 2000 132 Special Feature - Internal Auditing
January 21, 2000 74 Falsification of Records by Students
January 14, 2000 49 Textbook Rental Service
December 3, 1999 87 Student Publications Board
November 24, 1999 86 Sports and Recreation Board
November 19, 1999 23 Weather-Related Absences
November 12, 1999 79 Student Organization Recognition
November 5, 1999 77 Intramural/Recreational Sports Program
October 29, 1999 78 Raffles and Lotteries
October 22, 1999 58 Scientific Misconduct
October 15, 1999 69 Financial Aid
October 8, 1999 62 Services for Students with Disabilities
October 1, 1999 57 Grants and Contracts Proposal Approval
September 24, 1999 73 Tuition Waivers
September 17, 1999 125 Course Charges
September 10, 1999 127 Collection of Delinquent Accounts, Internal Offset Procedures
September 3, 1999 165 Animals
August 27, 1999 42 Work Breaks
July 30, 1999 40 Salary Administration
July 23, 1999 41 Vacation Charges and Payments
July 16, 1999 34 Benefits-Educational
July 9, 1999 36 Grievance Procedures
July 2, 1999 38 Overtime Pay
June 29, 1999 39 Performance Evaluation
May 7, 1999 163 Special Feature - Removal of University Property
May 7, 1999 108 Special Feature - Purchasing Violations
April 30, 1999 60 Privacy Rights of Students
April 23, 1999 113 Business Expense Reimbursement for Food Purchases
April 16, 1999 115 Interview Expense Payments
April 9, 1999 35 Civil Service Disciplinary Management
March 26, 1999 156 Campus Safety Responsibilities
March 12, 1999 101 Telephone Usage
March 5, 1999 43 Class Attendance
February 26, 1999 17 Medical Examinations
February 19, 1999 22 Supplementary Personal Services
February 12, 1999 102 University Accounts
February 5, 1999 100 Petty Cash and Change Funds
January 29, 1999 75 Student Conduct and Discipline
January 15, 1999 163 Use of University Property
December 11, 1998 19 Office Hours
December 4, 1998 177 Anonymous Letters