Planning a meeting, whether large or small, can be a complex and time consuming activity. The Center for Continuing Professional Development, School of Adult and Continuing Education, Eastern Illinois University, is ready to work in partnership with you by providing expertise in planning and executing your event. Working with you and your planning committee, we can translate your ideas into reality.
When planning a program for a small group, consider the utilization of advanced technology. Meetings, seminars, non-credit courses and classes to obtain CEUs can be delivered through interactive distance learning technologies. Services may/could include the use of interactive video or even the internet.
Several details go into a successful program, and all programs are unique, therefore, our service must be customized to meet your needs. Our fees are very reasonable and are based on the level of service required for your program. The finances of the program are based on sound fiscal management and the expertise of a staff properly trained in university purchasing procedures, bidding processes and contract negotiations. A program proposal including the arrangements and financial strategies will be designed to complement the program development.
A successful program is based on the arrangement of many details. In fact, the specifics of program management may be the very concern motivating you to seek help with an upcoming program. The office staff has arranged details for literally hundreds of programs and knows the best and most efficient ways to prepare. Program administration includes:
Planning Needs Assessment
Prepare budget
Develop program proposal
Meet with program chair/committee
Establish timelines
Publicity
Design promotional pieces
Create and maintain participant database
Direct-mail promotional materials
Arrange for advertisements, news releases
Facility Coordination
Select and inspect the site
Negotiate contracts
Interface with facility staff
Arrange meeting space
Organize housing and meals for attendees
Instructional Support
Organize and correspond with speakers and presiders
Prepare instructional materials
Provide conference & individual participant agendas
Arrange for audio-visual equipment
Produce program evaluations
Conduct an ongoing needs assessment
Participant Registration
Collect registration fees
Acknowledge registrations
Manage on-site registration
Provide participant name tags
Develop participant information packets
Other Arrangements
Develop program timetables
Arrange banquets and receptions
Organize tours, field trips, and spouse programs
Coordinate exhibits, displays, poster sessions
Provide special recognitions awards, and certificates
