Event Planning


Give us a call: 217-581-5116
Or Email us: jhickenbottom@eiu.edu

Planning a meeting, whether large or small, can be a complex and time consuming activity. The Center for Continuing Professional Development, School of Adult and Continuing Education, Eastern Illinois University, is ready to work in partnership with you by providing expertise in planning and executing your event. Working with you and your planning committee, we can translate your ideas into reality.

When planning a program for a small group, consider the utilization of advanced technology. Meetings, seminars, non-credit courses and classes to obtain CEUs can be delivered through interactive distance learning technologies. Services may/could include the use of interactive video or even the internet.

Several details go into a successful program, and all programs are unique, therefore, our service must be customized to meet your needs. Our fees are very reasonable and are based on the level of service required for your program. The finances of the program are based on sound fiscal management and the expertise of a staff properly trained in university purchasing procedures, bidding processes and contract negotiations. A program proposal including the arrangements and financial strategies will be designed to complement the program development.

A successful program is based on the arrangement of many details. In fact, the specifics of program management may be the very concern motivating you to seek help with an upcoming program. The office staff has arranged details for literally hundreds of programs and knows the best and most efficient ways to prepare. Program administration includes:

Planning Needs Assessment
  • Prepare budget
  • Develop program proposal
  • Meet with program chair/committee
  • Establish timelines


Publicity

  • Design promotional pieces
  • Create and maintain participant database
  • Direct-mail promotional materials
  • Arrange for advertisements, news releases

Facility Coordination
  • Select and inspect the site
  • Negotiate contracts
  • Interface with facility staff
  • Arrange meeting space
  • Organize housing and meals for attendees

Instructional Support
  • Organize and correspond with speakers and presiders
  • Prepare instructional materials
  • Provide conference & individual participant agendas
  • Arrange for audio-visual equipment
  • Produce program evaluations
  • Conduct an ongoing needs assessment

Participant Registration
  • Collect registration fees
  • Acknowledge registrations
  • Manage on-site registration
  • Provide participant name tags
  • Develop participant information packets

Other Arrangements
  • Develop program timetables
  • Arrange banquets and receptions
  • Organize tours, field trips, and spouse programs
  • Coordinate exhibits, displays, poster sessions
  • Provide special recognitions awards, and certificates